DHS FEMA Awards $192K for Public Safety Audio-Visual Refresh to Spathe Systems LLC
Contract Overview
Contract Amount: $192,439 ($192.4K)
Contractor: Spathe Systems LLC
Awarding Agency: Department of Homeland Security
Start Date: 2025-06-01
End Date: 2025-12-31
Contract Duration: 213 days
Daily Burn Rate: $903/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: IT
Official Description: THIS AWARD IS IN ACCORDANCE WITH ACQ ALERT 25-07 SECTION 2(D) PUBLIC SAFETY. FEMA REGION VI WATCH CENTER AUDIO VISUAL REFRESH
Place of Performance
Location: DENTON, DENTON County, TEXAS, 76209
State: Texas Government Spending
Plain-Language Summary
Department of Homeland Security obligated $192,438.86 to SPATHE SYSTEMS LLC for work described as: THIS AWARD IS IN ACCORDANCE WITH ACQ ALERT 25-07 SECTION 2(D) PUBLIC SAFETY. FEMA REGION VI WATCH CENTER AUDIO VISUAL REFRESH Key points: 1. Awarded under ACQ Alert 25-07 for public safety, indicating a specific need. 2. Contractor Spathe Systems LLC is a new awardee for this agency. 3. The contract is for audio-visual refresh, a common IT infrastructure need. 4. The award is a Firm Fixed Price, which helps control costs.
Value Assessment
Rating: fair
The $192,438.86 award for audio-visual refresh appears to be within a reasonable range for similar IT equipment and installation services. Benchmarking against other federal contracts for AV systems of this scope would provide a clearer picture of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
This contract was not competed under Simplified Acquisition Procedures (SAP), suggesting it may have been a limited competition or sole-source award based on specific criteria. The lack of broad competition could impact price discovery and potentially lead to higher costs.
Taxpayer Impact: The limited competition raises questions about whether taxpayers received the best possible price for these services.
Public Impact
Enhances public safety communications infrastructure for FEMA Region VI. Supports critical watch center operations with updated audio-visual technology. Ensures reliable information dissemination during emergency response efforts.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition may have resulted in a higher price.
- Lack of detailed justification for limited competition.
Positive Signals
- Firm Fixed Price contract type.
- Supports critical public safety functions.
Sector Analysis
This award falls under IT services, specifically 'Other Computer Related Services' (NAICS 541519). Spending in this sector is substantial across government, with AV refresh being a recurring need for operational facilities.
Small Business Impact
The awardee, Spathe Systems LLC, is not indicated as a small business. Further analysis would be needed to determine if opportunities were missed for small business participation in this procurement.
Oversight & Accountability
The award is noted as being in accordance with ACQ ALERT 25-07, suggesting adherence to specific procurement guidelines. However, the limited competition warrants further oversight to ensure fairness and value.
Related Government Programs
- Other Computer Related Services
- Department of Homeland Security Contracting
- Federal Emergency Management Agency Programs
Risk Flags
- Limited competition
- Potential for inflated pricing
- Lack of small business participation noted
- Need for detailed justification of limited competition
Tags
other-computer-related-services, department-of-homeland-security, tx, purchase-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Homeland Security awarded $192,438.86 to SPATHE SYSTEMS LLC. THIS AWARD IS IN ACCORDANCE WITH ACQ ALERT 25-07 SECTION 2(D) PUBLIC SAFETY. FEMA REGION VI WATCH CENTER AUDIO VISUAL REFRESH
Who is the contractor on this award?
The obligated recipient is SPATHE SYSTEMS LLC.
Which agency awarded this contract?
Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).
What is the total obligated amount?
The obligated amount is $192,438.86.
What is the period of performance?
Start: 2025-06-01. End: 2025-12-31.
What specific factors justified the limited competition for this audio-visual refresh, and how were these factors documented?
The justification for limited competition is crucial for understanding if the government obtained fair and reasonable pricing. Without full and open competition, agencies must provide clear documentation demonstrating why only a limited number of sources could meet the requirement, such as specialized capabilities, urgent needs, or existing infrastructure compatibility. This documentation is key to ensuring accountability and preventing potential price inflation.
How does the per-unit cost of the audio-visual equipment and services compare to industry benchmarks for similar government or commercial procurements?
Benchmarking the per-unit cost against industry standards is essential for assessing value for money. If the costs are significantly higher than benchmarks, it could indicate a lack of effective price negotiation or the impact of limited competition. A detailed cost analysis, comparing individual components and labor hours to market rates, would reveal if taxpayers are receiving a fair deal.
What is the expected impact of this audio-visual refresh on the operational effectiveness and efficiency of the FEMA Region VI Watch Center?
The primary goal of this refresh is to improve the operational effectiveness of the watch center. Updated AV systems should enhance situational awareness, facilitate clearer communication among personnel, and ensure reliable display of critical information during emergencies. This modernization is expected to contribute to more efficient response coordination and decision-making.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: ELECTRIC WIRE, POWER DISTRIB EQPT
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 70FBR625Q00000021
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 5401 W KENNEDY BLVD STE 750, TAMPA, FL, 33609
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Limited Liability Corporation, Minority Owned Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business
Financial Breakdown
Contract Ceiling: $192,439
Exercised Options: $192,439
Current Obligation: $192,439
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-06-01
Current End Date: 2025-12-31
Potential End Date: 2025-12-31 00:00:00
Last Modified: 2026-04-02
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