FEMA awards $43.1M for Louisiana disaster response services to Active Deployment Systems

Contract Overview

Contract Amount: $43,099,096 ($43.1M)

Contractor: Active Deployment Systems, LLC

Awarding Agency: Department of Homeland Security

Start Date: 2020-09-02

End Date: 2020-11-30

Contract Duration: 89 days

Daily Burn Rate: $484.3K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 1500 BED TASK ORDER FOR RESPONDER SUPPORT CAMP SERVICES IN SUPPORT OF DR-4559-LA.

Place of Performance

Location: LAKE CHARLES, CALCASIEU County, LOUISIANA, 70615

State: Louisiana Government Spending

Plain-Language Summary

Department of Homeland Security obligated $43.1 million to ACTIVE DEPLOYMENT SYSTEMS, LLC for work described as: 1500 BED TASK ORDER FOR RESPONDER SUPPORT CAMP SERVICES IN SUPPORT OF DR-4559-LA. Key points: 1. Contract awarded for essential responder support services during disaster recovery. 2. Active Deployment Systems, LLC secured the task order. 3. The contract value is significant, reflecting the scale of disaster relief operations. 4. Services fall under Facilities Support Services, a critical component of emergency management.

Value Assessment

Rating: good

The award amount of $43.1 million for an 89-day period suggests a substantial per-diem cost for services. Benchmarking against similar disaster response contracts would be necessary for a precise assessment, but the scale indicates a need for comprehensive support.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded under 'FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES,' indicating a deviation from standard full and open competition. This method may limit the pool of potential bidders and could impact price discovery.

Taxpayer Impact: Taxpayer funds are being utilized for critical disaster relief efforts. The specific procurement method's impact on overall cost-effectiveness warrants scrutiny to ensure value for money.

Public Impact

Ensures essential services are available for disaster response personnel. Supports recovery operations in Louisiana following a declared disaster. Facilitates the logistical needs of emergency responders. Contributes to the overall effectiveness of federal disaster management.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition due to exclusion of sources.
Potential for higher costs due to restricted bidding.
Short performance period may indicate urgent need, potentially impacting negotiation.

Positive Signals

Addresses critical need for responder support.
Supports disaster recovery efforts in a specific region.
Utilizes a firm-fixed-price contract type, providing cost certainty.

Sector Analysis

This contract falls under Facilities Support Services, a broad category encompassing a range of services necessary for the operation and maintenance of facilities. Spending in this sector often spikes during natural disasters and emergencies, requiring rapid deployment of resources.

Small Business Impact

The data indicates this contract was not awarded to a small business (sb: false). There is no specific information provided regarding subcontracting opportunities for small businesses within this task order.

Oversight & Accountability

The task order was issued by the Department of Homeland Security (FEMA). Oversight would involve monitoring contract performance, ensuring compliance with terms, and verifying the necessity and effectiveness of the services provided, especially given the procurement method.

Related Government Programs

Facilities Support Services
Department of Homeland Security Contracting
Federal Emergency Management Agency Programs

Risk Flags

Limited competition
Potential for inflated pricing
Lack of small business participation
Urgency of need may have bypassed thorough vetting

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $43.1 million to ACTIVE DEPLOYMENT SYSTEMS, LLC. 1500 BED TASK ORDER FOR RESPONDER SUPPORT CAMP SERVICES IN SUPPORT OF DR-4559-LA.

Who is the contractor on this award?

The obligated recipient is ACTIVE DEPLOYMENT SYSTEMS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).

What is the total obligated amount?

The obligated amount is $43.1 million.

What is the period of performance?

Start: 2020-09-02. End: 2020-11-30.

What specific services were included in the 'Responder Support Camp Services' and how were they priced to ensure value?

The task order likely encompassed a range of services such as temporary housing, catering, sanitation, and logistical support for emergency responders. Pricing would be assessed against the scope of work, duration, and prevailing market rates for similar services in disaster-stricken areas. A detailed breakdown of costs per service category would be needed to confirm value for money.

What were the justifications for excluding other sources, and did this exclusion lead to a less competitive bidding environment?

The justification for excluding sources would typically involve specific circumstances like urgent and compelling needs or the unavailability of other qualified sources. This exclusion inherently limits competition, potentially leading to higher prices than might be achieved in a fully open bidding process. A review of the justification documentation is crucial to assess its validity and impact.

How effectively did Active Deployment Systems, LLC meet the requirements of the task order, and what was the overall impact on the disaster response efforts in Louisiana?

Effectiveness would be measured by the timely and adequate provision of camp services, ensuring responders had necessary facilities and support. Positive performance would directly contribute to the efficiency and morale of the response teams. Post-performance reviews and feedback from FEMA would provide insights into the contractor's success and the overall impact on the disaster recovery mission.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 70FBR620R00000015

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 173 FM 3237 STE A, WIMBERLEY, TX, 78676

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $65,967,527

Exercised Options: $48,498,527

Current Obligation: $43,099,096

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL ITEM

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: HSFE8017D0012

IDV Type: IDC

Timeline