DHS FEMA awards $15.5K for electric golf cart rentals in Florida, highlighting short-term equipment needs

Contract Overview

Contract Amount: $15,511 ($15.5K)

Contractor: Bayshore Cart Rentals LLC

Awarding Agency: Department of Homeland Security

Start Date: 2022-11-12

End Date: 2023-01-14

Contract Duration: 63 days

Daily Burn Rate: $246/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: THE PURPOSE OF THIS FIRM FIXED PRICE IS FOR THE RENTAL AND DELIVERY OF FOUR-SEATER AND SIX-SEATER ELECTRIC GOLF CARTS IN SUPPORT OF DR4673-FL

Place of Performance

Location: FORT MYERS, LEE County, FLORIDA, 33913

State: Florida Government Spending

Plain-Language Summary

Department of Homeland Security obligated $15,510.9 to BAYSHORE CART RENTALS LLC for work described as: THE PURPOSE OF THIS FIRM FIXED PRICE IS FOR THE RENTAL AND DELIVERY OF FOUR-SEATER AND SIX-SEATER ELECTRIC GOLF CARTS IN SUPPORT OF DR4673-FL Key points: 1. Value for money appears reasonable given the short-term rental nature and specific equipment required. 2. Competition dynamics indicate a competed award under simplified acquisition procedures, suggesting a potentially efficient process. 3. Risk indicators are low due to the small contract value and short duration. 4. Performance context points to a specific, localized need for transportation support. 5. Sector positioning is within the general services and equipment rental category for government operations.

Value Assessment

Rating: good

The contract value of $15,510.90 for a two-month rental period of electric golf carts is relatively small. Benchmarking against similar short-term equipment rentals for government events or temporary support needs suggests this pricing is within a reasonable range. The firm fixed-price structure provides cost certainty for the agency.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for smaller dollar value procurements. While the specific number of bidders is not detailed, SAP generally encourages multiple offers, leading to competitive pricing. The award to Bayshore Cart Rentals LLC suggests they offered the best value among the solicited vendors.

Taxpayer Impact: For taxpayers, competition under SAP generally leads to more favorable pricing compared to sole-source awards, ensuring that public funds are used efficiently for necessary services.

Public Impact

The Federal Emergency Management Agency (FEMA) benefits from this contract by securing necessary transportation for its operations. Electric golf carts are delivered and rented, providing on-site mobility solutions. The services are geographically focused within Florida (FL). The contract supports FEMA's operational workforce by providing essential equipment for their duties.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under competitive procedures (SAP).
Firm fixed-price contract provides cost certainty.
Short duration minimizes long-term financial commitment.
Specific, defined need for specialized equipment.

Sector Analysis

This contract falls within the broader government services sector, specifically equipment rental and leasing. The market for specialized vehicle rentals, such as electric golf carts, is typically served by a mix of national and regional providers. Government agencies often utilize such rentals for short-term operational needs, disaster response, or event support, where purchasing outright is not cost-effective.

Small Business Impact

Information regarding small business set-asides or subcontracting is not explicitly provided for this contract. However, the use of Simplified Acquisition Procedures can sometimes offer opportunities for small businesses to participate in government contracting.

Oversight & Accountability

As a purchase order under Simplified Acquisition Procedures, oversight is typically managed through the agency's internal procurement and financial management systems. The firm fixed-price nature of the contract provides a clear scope and cost, simplifying oversight. Transparency is maintained through federal procurement databases where such awards are reported.

Related Government Programs

FEMA Disaster Relief Operations
Government Vehicle Leasing
Emergency Support Services

Frequently Asked Questions

What is this federal contract paying for?

Department of Homeland Security awarded $15,510.9 to BAYSHORE CART RENTALS LLC. THE PURPOSE OF THIS FIRM FIXED PRICE IS FOR THE RENTAL AND DELIVERY OF FOUR-SEATER AND SIX-SEATER ELECTRIC GOLF CARTS IN SUPPORT OF DR4673-FL

Who is the contractor on this award?

The obligated recipient is BAYSHORE CART RENTALS LLC.

Which agency awarded this contract?

Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).

What is the total obligated amount?

The obligated amount is $15,510.9.

What is the period of performance?

Start: 2022-11-12. End: 2023-01-14.

What is the typical cost range for renting electric golf carts for short-term government use?

The typical cost range for renting electric golf carts for short-term government use can vary significantly based on the number of carts, rental duration, specific model, and geographic location. For short-term rentals (e.g., a few weeks to a couple of months), daily rates might range from $50 to $150 per cart, with weekly or monthly discounts applied. The $15,510.90 award for four to six carts over approximately two months ($15,510.90 / ~5 carts / ~60 days = ~$51.70 per cart per day) appears to be on the lower end of this spectrum, suggesting potentially favorable pricing or a specific volume discount negotiated by Bayshore Cart Rentals LLC. However, without more granular data on market rates in Florida for similar government contracts, a precise benchmark is difficult to establish.

What specific operational needs does FEMA have for electric golf carts in Florida?

The data indicates the golf carts are in support of DR4673-FL, which likely refers to a specific Disaster Recovery (DR) operation or event in Florida. FEMA utilizes such vehicles for logistical support, personnel transport across incident sites, and facilitating movement in areas where larger vehicles may be impractical or restricted. Electric golf carts offer a quiet, environmentally friendly, and maneuverable option for navigating temporary facilities, debris-laden areas, or large event grounds during disaster response and recovery efforts. Their use is often tied to the specific requirements of managing a large-scale emergency response.

How does the use of electric golf carts align with FEMA's sustainability goals?

The use of electric golf carts aligns with broader government sustainability goals by reducing reliance on fossil fuels and lowering greenhouse gas emissions compared to traditional gasoline-powered vehicles. Electric vehicles contribute to cleaner air and quieter operations, which can be particularly beneficial in sensitive environments or densely populated areas affected by disasters. FEMA, like other federal agencies, is encouraged to procure and utilize energy-efficient and environmentally friendly equipment where feasible. This contract choice reflects a consideration for operational efficiency alongside environmental responsibility.

What is the track record of Bayshore Cart Rentals LLC with government contracts?

Based on the provided data, Bayshore Cart Rentals LLC is the contractor for this specific purchase order. Further analysis would require accessing broader federal procurement databases (like SAM.gov or FPDS) to ascertain the company's history with government contracts, including the number and value of previous awards, agencies served, and performance ratings. Without this additional data, it's challenging to assess their overall track record. However, winning a competed contract under SAP suggests they met the basic requirements and offered a competitive solution for this particular need.

What are the risks associated with short-term equipment rental contracts like this one?

Risks associated with short-term equipment rental contracts are generally lower than those for long-term procurements. Key risks include potential for price increases upon renewal if the need extends, ensuring timely delivery and availability of the correct equipment, and managing the logistics of return. For this specific contract, the risks are mitigated by the firm fixed-price agreement, short duration (63 days), and the relatively low dollar value ($15.5K), which limits financial exposure. Potential operational risks, such as equipment malfunction, are typically addressed through the vendor's maintenance responsibilities and the agency's ability to report issues promptly.

Industry Classification

NAICS: Real Estate and Rental and Leasing › Automotive Equipment Rental and Leasing › Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing

Product/Service Code: LEASE/RENT EQUIPMENT › LEASE OR RENTAL OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 25464 CARNEY CIRCLE, BONITA SPRINGS, FL, 34135

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $15,511

Exercised Options: $15,511

Current Obligation: $15,511

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline