FEMA Awards $19.6K BPA for HVAC Maintenance to P.M.C. Mechanical
Contract Overview
Contract Amount: $19,647 ($19.6K)
Contractor: P.M.C. Mechanical Limited Liability Company
Awarding Agency: Department of Homeland Security
Start Date: 2025-09-01
End Date: 2026-08-31
Contract Duration: 364 days
Daily Burn Rate: $54/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: THE PURPOSE OF THIS BLANKET PURCHASE AGREEMENT (BPA) IS TO PROCURE PREVENTATIVE MAINTENANCE AND EMERGENCY REPAIR SERVICES FOR THE HVAC UNITS LOCATED AT NWSE
Place of Performance
Location: COLTS NECK, MONMOUTH County, NEW JERSEY, 07722
Plain-Language Summary
Department of Homeland Security obligated $19,646.62 to P.M.C. MECHANICAL LIMITED LIABILITY COMPANY for work described as: THE PURPOSE OF THIS BLANKET PURCHASE AGREEMENT (BPA) IS TO PROCURE PREVENTATIVE MAINTENANCE AND EMERGENCY REPAIR SERVICES FOR THE HVAC UNITS LOCATED AT NWSE Key points: 1. Contract focuses on essential HVAC preventative maintenance and emergency repairs. 2. Competition method was 'COMPETED UNDER SAP', suggesting a streamlined process. 3. Risk appears low due to the specific, localized nature of the service. 4. Sector is Commercial and Industrial Machinery Repair, a common government need.
Value Assessment
Rating: good
The award amount of $19,646.62 for a 364-day period seems reasonable for specialized HVAC maintenance services. Benchmarking against similar regional contracts for industrial equipment repair would provide further validation.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was competed under SAP (Simplified Acquisition Procedures), indicating a competitive process for acquisitions below certain thresholds. This method generally promotes price discovery and fair market value.
Taxpayer Impact: The relatively small contract value suggests a minimal direct taxpayer impact, focused on maintaining critical infrastructure.
Public Impact
Ensures operational readiness of critical HVAC systems at NWSE facilities. Provides timely response for emergency repairs, minimizing downtime and potential damage. Supports local economy through contract award to a New Jersey-based company.
Waste & Efficiency Indicators
Waste Risk Score: 54 / 10
Positive Signals
- Essential service provision
- Competitive award process
- Clear service location
Sector Analysis
This contract falls within the Commercial and Industrial Machinery and Equipment Repair and Maintenance sector. Spending in this area is consistent with government needs for facility upkeep and operational continuity.
Small Business Impact
The data indicates this contract was not awarded to a small business (sb: false). Further analysis would be needed to determine if small business set-asides were considered or if larger firms dominated this procurement.
Oversight & Accountability
The use of a Blanket Purchase Agreement (BPA) with a specific call order allows for focused oversight on this particular service requirement. Regular performance reviews will be key.
Related Government Programs
- Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Department of Homeland Security Contracting
- Federal Emergency Management Agency Programs
Risk Flags
- Potential for increased emergency repair costs beyond initial estimates.
- Dependence on a single vendor for critical HVAC services.
- Lack of explicit small business participation.
Tags
commercial-and-industrial-machinery-and-, department-of-homeland-security, nj, bpa-call, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Homeland Security awarded $19,646.62 to P.M.C. MECHANICAL LIMITED LIABILITY COMPANY. THE PURPOSE OF THIS BLANKET PURCHASE AGREEMENT (BPA) IS TO PROCURE PREVENTATIVE MAINTENANCE AND EMERGENCY REPAIR SERVICES FOR THE HVAC UNITS LOCATED AT NWSE
Who is the contractor on this award?
The obligated recipient is P.M.C. MECHANICAL LIMITED LIABILITY COMPANY.
Which agency awarded this contract?
Awarding agency: Department of Homeland Security (Federal Emergency Management Agency).
What is the total obligated amount?
The obligated amount is $19,646.62.
What is the period of performance?
Start: 2025-09-01. End: 2026-08-31.
What is the expected frequency of emergency repair calls versus routine preventative maintenance under this BPA?
The BPA structure allows for both scheduled preventative maintenance and on-demand emergency repairs. The exact split depends on the age and condition of the HVAC units, as well as usage patterns. Historical data from FEMA's facility management would provide the best insight into the anticipated ratio of emergency to routine services.
Are there specific performance metrics or service level agreements (SLAs) tied to this BPA call?
While not explicitly detailed in the provided data, BPAs typically include or reference established performance standards. For emergency repairs, response times and resolution times are common SLAs. Preventative maintenance would likely have metrics related to adherence to schedules and quality of work performed.
How does the pricing for this BPA compare to industry benchmarks for similar HVAC maintenance contracts in New Jersey?
The award amount of $19,646.62 for a 364-day contract needs comparison with regional data. Factors like the number and type of HVAC units, complexity of systems, and specific service requirements influence pricing. A detailed cost analysis against similar government or commercial contracts in NJ is necessary for a definitive benchmark.
Industry Classification
NAICS: Other Services (except Public Administration) › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 1575 ROUTE 37 W, TOMS RIVER, NJ, 08755
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $19,647
Exercised Options: $19,647
Current Obligation: $19,647
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: 70FBR222A00000013
IDV Type: BPA
Timeline
Start Date: 2025-09-01
Current End Date: 2026-08-31
Potential End Date: 2026-08-31 00:00:00
Last Modified: 2026-04-01
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