Transportation awards $537,600 for janitorial services to Sanford Federal, Inc. under full and open competition

Contract Overview

Contract Amount: $53,760 ($53.8K)

Contractor: Sanford Federal, Inc.

Awarding Agency: Department of Transportation

Start Date: 2024-03-14

End Date: 2025-04-14

Contract Duration: 396 days

Daily Burn Rate: $136/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: INCREMENTAL FUNDING THRU 05/31/2024 FOR JANITORIAL SUPPORT SERVICES ORDERED IN ACCORDANCE WITH THE SOW, CLIN AND PRICE MATRIX.

Place of Performance

Location: STAFFORD, STAFFORD County, VIRGINIA, 22554

State: Virginia Government Spending

Plain-Language Summary

Department of Transportation obligated $53,760 to SANFORD FEDERAL, INC. for work described as: INCREMENTAL FUNDING THRU 05/31/2024 FOR JANITORIAL SUPPORT SERVICES ORDERED IN ACCORDANCE WITH THE SOW, CLIN AND PRICE MATRIX. Key points: 1. Value for money appears reasonable given the firm-fixed-price structure and competitive award. 2. Competition dynamics indicate a robust bidding process, likely driving competitive pricing. 3. Risk indicators are low due to the established service category and fixed-price contract. 4. Performance context is a standard janitorial service requirement for federal facilities. 5. Sector positioning is within the facilities maintenance and support services domain.

Value Assessment

Rating: good

The contract's firm-fixed-price structure suggests a clear understanding of costs and a commitment to a set price. While specific benchmarking data for janitorial services in the Washington D.C. metro area is not provided, the competitive award process generally leads to fair market pricing. The duration of the contract (396 days) also allows for a stable service period. Without detailed cost breakdowns or comparisons to similar contracts for facilities of comparable size and scope, a precise value assessment is limited, but the competitive nature is a positive indicator.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under 'Full and Open Competition after Exclusion of Sources,' indicating that all responsible sources were permitted to submit a bid. The specific details on the number of bidders are not provided, but the designation suggests a competitive process was actively pursued. This approach is designed to maximize competition and ensure the government receives the best possible value by considering a wide range of potential contractors.

Taxpayer Impact: A full and open competition process generally benefits taxpayers by fostering a competitive environment that drives down prices and encourages innovation among service providers.

Public Impact

The Federal Aviation Administration (FAA) facility in Virginia will benefit from enhanced cleanliness and maintenance. Essential janitorial services will be delivered to ensure a safe and sanitary working environment. The geographic impact is localized to the specific FAA facility in Virginia. The contract supports jobs within the janitorial services industry, potentially benefiting local workforces.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics or service level agreements in the provided data.
Potential for price increases in future contract renewals if competition diminishes.
Dependence on a single contractor for a critical facility service.

Positive Signals

Awarded through full and open competition, suggesting a fair market price.
Firm-fixed-price contract type limits cost overrun risks for the government.
Contract duration provides stability for service delivery and planning.
Sanford Federal, Inc. is an established entity in the federal contracting space.

Sector Analysis

Janitorial services fall under the broader facilities support services sector, which is a mature and competitive market within federal contracting. This sector includes a wide range of services from cleaning and maintenance to landscaping and pest control. Federal spending in this area is consistent, driven by the need to maintain government buildings and operational facilities. Comparable spending benchmarks for janitorial services vary significantly based on facility size, location, and specific service requirements, but this contract appears to be a standard award for routine facility upkeep.

Small Business Impact

The provided data indicates that small business participation (ss: false, sb: false) was not a specific set-aside criterion for this contract. Therefore, there are no direct subcontracting implications or specific impacts on the small business ecosystem stemming from this particular award. The contract was competed broadly, allowing all responsible sources, including small businesses if they chose to bid, to participate.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer's representative (COR) within the Federal Aviation Administration. Accountability measures are inherent in the firm-fixed-price contract, requiring the contractor to deliver services as specified in the Statement of Work (SOW) to receive payment. Transparency is facilitated by the public nature of contract awards, though detailed performance reports are not always publicly available. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Federal Buildings and Facilities Maintenance
Government Janitorial Services
Department of Transportation Contracts
Federal Aviation Administration Support Services

Risk Flags

Potential for service quality issues if contractor performance is not actively monitored.
Reliance on a single vendor for essential facility maintenance.

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $53,760 to SANFORD FEDERAL, INC.. INCREMENTAL FUNDING THRU 05/31/2024 FOR JANITORIAL SUPPORT SERVICES ORDERED IN ACCORDANCE WITH THE SOW, CLIN AND PRICE MATRIX.

Who is the contractor on this award?

The obligated recipient is SANFORD FEDERAL, INC..

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $53,760.

What is the period of performance?

Start: 2024-03-14. End: 2025-04-14.

What is the track record of Sanford Federal, Inc. in performing janitorial services for the federal government?

Sanford Federal, Inc. has a history of performing various service contracts with the federal government, including janitorial and facilities maintenance. While specific performance ratings for this exact contract are not detailed in the provided data, their presence as a recipient of federal awards suggests they meet basic eligibility and capability requirements. To fully assess their track record, a review of past performance evaluations, any past performance questionnaires (PPQs) submitted during solicitations, and any documented issues or commendations on previous contracts would be necessary. Their ability to secure this delivery order under full and open competition indicates a level of competitiveness and capability that has been recognized by the contracting agency.

How does the awarded amount of $537,600 compare to similar janitorial service contracts for federal facilities?

The awarded amount of $537,600 for approximately 13 months of janitorial services represents a monthly cost of roughly $41,354. Benchmarking this against similar contracts requires detailed knowledge of the facility's size, scope of services (e.g., frequency of cleaning, specific areas covered, specialized services), and geographic location, as labor and material costs vary significantly. However, for a federal facility, this figure is within a plausible range for comprehensive janitorial support. Without specific details on the facility's square footage and service level agreements, a precise comparison is difficult, but the competitive award process suggests it is likely aligned with market rates for such services.

What are the primary risks associated with this janitorial services contract for the FAA?

The primary risks associated with this janitorial services contract are relatively low due to its nature and contract type. Potential risks include service quality issues if the contractor fails to meet the Statement of Work (SOW) requirements, leading to a suboptimal working environment. There's also a risk of contractor performance degradation over time, although this can be mitigated through active contract management and performance monitoring by the COR. Another consideration is the potential for unexpected cost increases if the scope of work needs to be expanded, though the firm-fixed-price structure limits this risk unless a formal modification is issued. Finally, reliance on a single vendor for essential services presents a continuity risk if the contractor faces unforeseen operational challenges.

What is the expected effectiveness of these janitorial services in maintaining the FAA facility?

The expected effectiveness of these janitorial services is high, assuming Sanford Federal, Inc. adheres to the contract's Statement of Work (SOW) and performance standards. Janitorial services are crucial for maintaining a clean, safe, and professional environment within any facility, including FAA installations. Regular cleaning, waste removal, and sanitation contribute to employee health, morale, and operational efficiency. The firm-fixed-price nature of the contract incentivizes the contractor to perform efficiently to maintain profitability. The effectiveness will ultimately be measured by the consistent delivery of agreed-upon services and the resulting condition of the facility.

How has federal spending on janitorial services evolved over the past few years, and where does this contract fit?

Federal spending on janitorial and facilities maintenance services has remained a consistent and significant portion of the overall federal budget, driven by the continuous need to operate and maintain government buildings and infrastructure. While specific aggregate data for janitorial services alone is not readily available without deep dives into specific NAICS codes and contract databases, the sector as a whole sees billions in annual spending. This particular contract, valued at $537,600, represents a relatively small portion of the total federal expenditure in this category. It fits within the pattern of routine, localized service contracts awarded to support specific agency facilities, reflecting the ongoing demand for basic operational support services across the government.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 525 CORPORATE DR STE 203, STAFFORD, VA, 22554

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Other Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $53,760

Exercised Options: $53,760

Current Obligation: $53,760

Actual Outlays: $53,760

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 6973GH24D00041

IDV Type: IDC

Timeline