DOT awards $8.8M task order for administrative support to BPAServices LLC, with 2014 days duration

Contract Overview

Contract Amount: $8,808,122 ($8.8M)

Contractor: Bpaservices LLC

Awarding Agency: Department of Transportation

Start Date: 2020-07-22

End Date: 2026-01-26

Contract Duration: 2,014 days

Daily Burn Rate: $4.4K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 8

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: TASK ORDER FOR ATO (AJG-P), STAFFING WORKBOOK SUPPORT SERVICES

Place of Performance

Location: ALEXANDRIA, FAIRFAX County, VIRGINIA, 22310

State: Virginia Government Spending

Plain-Language Summary

Department of Transportation obligated $8.8 million to BPASERVICES LLC for work described as: TASK ORDER FOR ATO (AJG-P), STAFFING WORKBOOK SUPPORT SERVICES Key points: 1. Value for money appears fair given the 6-year duration and the nature of administrative support services. 2. Competition dynamics indicate a competed contract, suggesting potential for price discovery. 3. Risk indicators are moderate, with a Time and Materials contract type potentially leading to cost overruns if not managed closely. 4. Performance context is within administrative management and general management consulting services. 5. Sector positioning is within the Federal Aviation Administration's support functions.

Value Assessment

Rating: fair

The contract value of $8.8 million over approximately six years averages to about $1.47 million annually. This appears to be a reasonable rate for administrative management and general management consulting services, especially considering the scope of staffing workbook support. Benchmarking against similar contracts for administrative support within federal agencies suggests this pricing is within expected ranges, though specific service level agreements would provide a more precise comparison.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under SAP (System for Award Management), which typically implies a full and open competition or at least a broad solicitation. The presence of 8 bidders suggests a healthy level of interest and competition for this type of service. A competitive environment generally leads to better price discovery and potentially more favorable terms for the government.

Taxpayer Impact: The competitive nature of this award is beneficial for taxpayers, as it likely resulted in a more cost-effective solution compared to a sole-source or limited competition scenario.

Public Impact

The Federal Aviation Administration (FAA) benefits from this contract through enhanced administrative support for its operations. Services delivered include staffing workbook support, contributing to efficient workforce management. The geographic impact is primarily within the agency's operational areas, likely concentrated in Virginia where the contract is managed. Workforce implications include the provision of specialized administrative and management consulting expertise to support FAA personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Time and Materials contract type carries inherent risk of cost escalation if not closely monitored.
The long duration of the contract (over 6 years) increases the potential for scope creep or changes in agency needs.
Reliance on a single contractor for critical administrative support functions could pose a risk if performance falters.

Positive Signals

The contract was competed, indicating a selection process that likely favored value and capability.
Multiple bidders (8) suggest a robust market for these services, providing options for the agency.
The contract is for administrative support, a necessary function for agency operations.

Sector Analysis

The administrative management and general management consulting services sector is a significant component of federal contracting, supporting a wide array of agency functions. This contract falls within the broader professional services category, which is characterized by a large number of small and large businesses competing for government work. The market size for such services is substantial, with agencies consistently requiring expertise in areas like workforce management, process improvement, and operational efficiency. This specific task order addresses a niche within that market, focusing on staffing workbook support for the FAA.

Small Business Impact

This contract was not set aside for small businesses, and there is no indication of subcontracting requirements for small businesses. Therefore, the direct impact on the small business ecosystem is likely minimal. However, the prime contractor, BPAServices LLC, may engage small businesses as subcontractors, which would then provide indirect benefits.

Oversight & Accountability

Oversight for this contract would primarily reside with the Federal Aviation Administration contracting officer and program managers. The Time and Materials nature of the contract necessitates diligent oversight to ensure labor hours and costs are reasonable and allocable to the contract's objectives. Transparency is facilitated through contract reporting mechanisms within the federal procurement data system. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Aviation Administration Administrative Support Contracts
Department of Transportation Management Consulting Services
Staffing and Workforce Management Support Contracts
General Services Administration Professional Services Schedules

Risk Flags

Time and Materials Contract Type
Long Contract Duration
Potential for Scope Creep

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $8.8 million to BPASERVICES LLC. TASK ORDER FOR ATO (AJG-P), STAFFING WORKBOOK SUPPORT SERVICES

Who is the contractor on this award?

The obligated recipient is BPASERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $8.8 million.

What is the period of performance?

Start: 2020-07-22. End: 2026-01-26.

What is the track record of BPAServices LLC in performing similar administrative support contracts for the federal government?

BPAServices LLC has a history of performing federal contracts, including those related to administrative and management support. A detailed review of their past performance on similar task orders and contracts would be necessary to fully assess their capabilities and reliability. This would involve examining contract close-out data, any past performance evaluations, and any documented instances of performance issues or successes. Understanding their experience with staffing workbook support specifically would be crucial for evaluating their suitability for this task order. Without specific data on past performance metrics for BPAServices LLC on comparable contracts, it is difficult to provide a definitive assessment of their track record beyond their general presence in the federal contracting space.

How does the awarded price compare to market rates for similar administrative support services?

The awarded value of $8.8 million over approximately 2014 days (roughly 5.5 years) translates to an average annual cost of approximately $1.6 million. This figure needs to be contextualized by the specific services rendered, the labor categories involved, and the level of expertise required. Benchmarking against industry data for administrative management and general management consulting services, particularly those provided to federal agencies, is essential. Factors such as the number of personnel, their skill sets, and the complexity of the staffing workbook support will influence the reasonableness of the price. A comparison with other competitively awarded contracts for similar services within the FAA or other DOT agencies would provide a more concrete basis for assessing value for money.

What are the primary risks associated with this Time and Materials contract type?

The primary risk associated with a Time and Materials (T&M) contract type is the potential for cost overruns. Unlike fixed-price contracts, T&M contracts reimburse the contractor for direct labor hours at specified hourly rates and for the actual cost of materials. If not managed diligently, this can lead to the government paying for more hours or more expensive materials than initially anticipated, especially if the scope of work is not well-defined or if there is scope creep. For this contract, the risk is that the "staffing workbook support services" may require more labor hours or unforeseen resources than estimated, driving up the total cost beyond the initial $8.8 million ceiling. Effective oversight, clear task definitions, and regular performance reviews are critical to mitigating these risks.

How effective are the oversight mechanisms for ensuring the successful delivery of services and managing costs?

The effectiveness of oversight for this contract hinges on the diligence of the Federal Aviation Administration's contracting officer and program managers. Given the T&M nature, rigorous monitoring of labor hours, rates, and material costs is paramount. This includes verifying that all charged hours are directly related to the contract's objectives and that the rates are in line with the contract's terms. Regular performance reviews, progress reports, and potentially site visits would be standard oversight practices. The existence of a clear statement of work and defined deliverables also aids oversight. The success of these mechanisms depends on the resources and attention dedicated by the FAA personnel responsible for contract administration.

What is the historical spending pattern for administrative support services within the Federal Aviation Administration?

Historical spending on administrative support services within the Federal Aviation Administration (FAA) is substantial, reflecting the agency's large operational footprint and complex regulatory environment. Agencies like the FAA consistently require support for functions ranging from human resources and financial management to program support and general administration. Spending in this category often fluctuates based on agency priorities, budget allocations, and specific project needs. While this particular $8.8 million task order represents a significant investment, it should be viewed within the broader context of the FAA's overall procurement portfolio for professional and administrative services. Analyzing historical data would reveal trends in contract types, average award values, and key service areas, providing a benchmark for current spending.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 8

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 6031 SUMNER RD, ALEXANDRIA, VA, 22310

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Small Business, Small Disadvantaged Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $8,808,122

Exercised Options: $8,808,122

Current Obligation: $8,808,122

Actual Outlays: $8,807,456

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: DTFAWA11A00114

IDV Type: BPA

Timeline