FAA's $3.8M Power Services Group Acquisition Support Contract Awarded to Polycon Solutions LLC

Contract Overview

Contract Amount: $3,799,307 ($3.8M)

Contractor: Polycon Solutions LLC

Awarding Agency: Department of Transportation

Start Date: 2024-11-07

End Date: 2026-11-30

Contract Duration: 753 days

Daily Burn Rate: $5.0K/day

Competition Type: NOT COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: ACQUISITION SUPPORT SERVICES FOR THE FAA'S POWER SERVICES GROUP (PSG). SUPPORT INCLUDES CONDUCTING MARKET RESEARCH, DEVELOPING SCREENING INFORMATION REQUESTS (SIRS), CHIEF FINANCIAL OFFICER (CFO) PACKAGES, BUSINESS CASES, AND SUPPORTING POST-AWA

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20024

State: District of Columbia Government Spending

Plain-Language Summary

Department of Transportation obligated $3.8 million to POLYCON SOLUTIONS LLC for work described as: ACQUISITION SUPPORT SERVICES FOR THE FAA'S POWER SERVICES GROUP (PSG). SUPPORT INCLUDES CONDUCTING MARKET RESEARCH, DEVELOPING SCREENING INFORMATION REQUESTS (SIRS), CHIEF FINANCIAL OFFICER (CFO) PACKAGES, BUSINESS CASES, AND SUPPORTING POST-AWA Key points: 1. Contract supports critical acquisition functions for FAA's Power Services Group. 2. Polycon Solutions LLC, a small business, is the awardee. 3. The contract is a Time and Materials type, awarded via BPA Call. 4. The period of performance extends to November 2026. 5. The NAICS code indicates management consulting services.

Value Assessment

Rating: fair

The contract value of $3.8M over 2.5 years appears reasonable for specialized acquisition support. Benchmarking against similar management consulting services is difficult without more detailed scope information.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

Awarded under a BPA Call, suggesting a pre-competed framework, but the specific call was not competed. This limits direct price discovery and competition for this specific task order.

Taxpayer Impact: Taxpayer funds are being used for essential acquisition support, with potential for cost efficiencies if managed effectively.

Public Impact

Ensures continued operational support for the FAA's power infrastructure. Supports the development of critical financial and business case documentation. Facilitates market research to inform future procurement strategies. Potential impact on the efficiency and cost-effectiveness of FAA's energy-related acquisitions.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition for this specific task order.
Time and Materials contract type can pose cost control risks.
Lack of detailed scope makes robust benchmarking challenging.

Positive Signals

Supports critical FAA infrastructure.
Awarded to a small business.
Leverages existing BPA framework.

Sector Analysis

This contract falls under administrative management and general management consulting services, supporting the Federal Aviation Administration's energy infrastructure. Spending in this sector is crucial for maintaining operational capabilities and ensuring compliance.

Small Business Impact

Polycon Solutions LLC is identified as a small business, aligning with federal goals to support small business participation in government contracting. Further analysis would be needed to confirm if it meets specific small business size standards for this NAICS code.

Oversight & Accountability

Oversight will be critical to ensure the Time and Materials contract is managed effectively, preventing cost overruns and ensuring deliverables meet FAA requirements. The BPA Call mechanism implies some level of prior vetting.

Related Government Programs

Administrative Management and General Management Consulting Services
Department of Transportation Contracting
Federal Aviation Administration Programs

Risk Flags

Limited competition.
Time and Materials contract type.
Potential for cost overruns.
Lack of detailed scope for benchmarking.
Reliance on BPA Call mechanism.

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $3.8 million to POLYCON SOLUTIONS LLC. ACQUISITION SUPPORT SERVICES FOR THE FAA'S POWER SERVICES GROUP (PSG). SUPPORT INCLUDES CONDUCTING MARKET RESEARCH, DEVELOPING SCREENING INFORMATION REQUESTS (SIRS), CHIEF FINANCIAL OFFICER (CFO) PACKAGES, BUSINESS CASES, AND SUPPORTING POST-AWA

Who is the contractor on this award?

The obligated recipient is POLYCON SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Aviation Administration).

What is the total obligated amount?

The obligated amount is $3.8 million.

What is the period of performance?

Start: 2024-11-07. End: 2026-11-30.

What specific market research and business case development activities are included, and how do they align with industry best practices for cost efficiency?

The contract encompasses market research, SIR development, CFO packages, and business cases for the FAA's Power Services Group. Effective execution of these tasks should lead to better-informed procurement decisions, potentially identifying cost-saving opportunities and ensuring fair pricing for services. Benchmarking against similar consulting engagements would provide insight into the efficiency of these activities.

What are the potential risks associated with the Time and Materials contract type in this context, and what mitigation strategies are in place?

Time and Materials (T&M) contracts carry inherent risks of cost escalation if not closely monitored. Potential risks include scope creep and inefficient labor utilization. Mitigation strategies should involve rigorous oversight of hours billed, detailed progress reporting, and clear definition of deliverables to prevent uncontrolled expansion of the contract's scope and cost.

How will the effectiveness of Polycon Solutions' support be measured to ensure value for taxpayer money?

Effectiveness will likely be measured through the quality and timeliness of deliverables such as market research reports, CFO packages, and business cases. Performance metrics could include adherence to project schedules, client satisfaction feedback from the FAA PSG, and demonstrable improvements in the acquisition process efficiency or cost savings identified through the support provided.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 1135 LAKE SHORE OVERLOOK, ALPHARETTA, GA, 30005

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $7,449,278

Exercised Options: $3,799,307

Current Obligation: $3,799,307

Actual Outlays: $1,533,536

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Parent Contract

Parent Award PIID: 693KA922A00037

IDV Type: BPA

Timeline