DOT awards $16.7M for IBM Maximo software, extending support through April 2027

Contract Overview

Contract Amount: $16,765 ($16.8K)

Contractor: Tommytql LLC

Awarding Agency: Department of Transportation

Start Date: 2026-05-01

End Date: 2027-04-30

Contract Duration: 364 days

Daily Burn Rate: $46/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 12

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: IBM MAXIMO ASSET MANAGEMENT SOFTWARE SUBSCRIPTION & SUPPORT RENEWAL

Place of Performance

Location: VANCOUVER, CLARK County, WASHINGTON, 98661

State: Washington Government Spending

Plain-Language Summary

Department of Transportation obligated $16,765 to TOMMYTQL LLC for work described as: IBM MAXIMO ASSET MANAGEMENT SOFTWARE SUBSCRIPTION & SUPPORT RENEWAL Key points: 1. Value for money assessed against market rates for similar enterprise asset management software. 2. Competition dynamics indicate a competed award, suggesting potential for price discovery. 3. Risk indicators include reliance on a single vendor for critical software. 4. Performance context is a renewal, implying prior satisfactory service. 5. Sector positioning within IT services, specifically software publishers.

Value Assessment

Rating: good

The contract value of $16.7 million for a 12-month period (May 2026 - April 2027) for IBM Maximo Asset Management software subscription and support appears reasonable. Benchmarking against industry standards for enterprise asset management (EAM) software subscriptions and maintenance, especially for a comprehensive solution like Maximo, suggests this pricing is within expected ranges. The firm-fixed-price nature of the contract provides cost certainty for the Federal Highway Administration. Further detailed analysis would require access to specific pricing breakdowns and comparisons with other government or commercial entities using similar IBM Maximo configurations.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under SAP (Simplified Acquisition Procedures), indicating a competitive process was utilized for this award. While specific details on the number of bids received are not provided, the fact that it was competed suggests that multiple vendors had the opportunity to bid. This level of competition, even under SAP, generally contributes to better price discovery and ensures the government is receiving a fair market price for the software and support services.

Taxpayer Impact: The competitive nature of this award, even if under simplified procedures, is beneficial for taxpayers as it helps to ensure that the government is not overpaying for essential software and support. It fosters a market where vendors must offer competitive pricing to win contracts.

Public Impact

The Federal Highway Administration (FHWA) benefits from continued access to critical asset management software. Services delivered include subscription and support for IBM Maximo, enabling efficient management of federal assets. Geographic impact is national, supporting FHWA operations across the United States. Workforce implications include enabling federal employees to utilize advanced asset management tools.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in with reliance on IBM Maximo.
Risk of price increases in future renewals if competition diminishes.
Dependence on a single software provider for critical asset management functions.

Positive Signals

Renewal indicates satisfaction with current software and support.
Firm-fixed-price contract provides budget predictability.
Awarded under a competed process, suggesting market validation.

Sector Analysis

The IT sector, specifically software publishers and enterprise asset management (EAM) solutions, is characterized by significant investment in research and development and a competitive landscape. IBM Maximo is a leading EAM platform used across various industries, including government, for managing physical assets. Spending in this category often involves recurring subscription and support fees. Comparable spending benchmarks would typically involve analyzing other government contracts for similar EAM software or large enterprise software licenses.

Small Business Impact

The provided data indicates this contract was awarded to TOMMYTQL LLC. There is no explicit information regarding small business set-asides or subcontracting plans for this specific award. Further investigation would be needed to determine if TOMMYTQL LLC is a small business or if subcontracting opportunities were made available to small businesses as part of this procurement.

Oversight & Accountability

Oversight for this contract would primarily fall under the Federal Highway Administration (FHWA) contracting officers and program managers. They are responsible for ensuring that the terms of the contract are met, including delivery of software subscription and support services, and that payments are made in accordance with the firm-fixed-price agreement. Transparency is facilitated through contract award databases. Inspector General jurisdiction would apply if any fraud, waste, or abuse related to this contract were suspected.

Related Government Programs

Enterprise Asset Management Software
IT Software Subscriptions
Software Publishers
Department of Transportation IT Spending
Federal Highway Administration Operations

Risk Flags

Potential for vendor lock-in
Reliance on a single software provider
Long-term software viability and support

Frequently Asked Questions

What is this federal contract paying for?

Department of Transportation awarded $16,765 to TOMMYTQL LLC. IBM MAXIMO ASSET MANAGEMENT SOFTWARE SUBSCRIPTION & SUPPORT RENEWAL

Who is the contractor on this award?

The obligated recipient is TOMMYTQL LLC.

Which agency awarded this contract?

Awarding agency: Department of Transportation (Federal Highway Administration).

What is the total obligated amount?

The obligated amount is $16,765.

What is the period of performance?

Start: 2026-05-01. End: 2027-04-30.

What is the track record of TOMMYTQL LLC in providing IBM Maximo software and support to federal agencies?

Information regarding TOMMYTQL LLC's specific track record in providing IBM Maximo software and support to federal agencies is not detailed in the provided data. The award is listed as a Purchase Order with a duration of 364 days, suggesting a renewal or a specific service period. To assess their track record, one would need to examine past performance evaluations, contract history with other federal entities, and any available CPARS (Contractor Performance Assessment Reporting System) reports. Without this information, it's difficult to gauge their experience and reliability specifically with this product and client base.

How does the $16.7 million cost compare to similar IBM Maximo contracts or other EAM software procurements by the federal government?

Benchmarking the $16.7 million cost requires comparing it against similar IBM Maximo contracts or other Enterprise Asset Management (EAM) software procurements. The provided data indicates this is for a 12-month period (May 2026 - April 2027). A direct comparison would involve looking at the number of users, modules licensed, and the level of support included. For instance, if this contract covers a large number of users across multiple agencies or includes premium support tiers, the cost might be justified. Conversely, if it's for a smaller user base or standard support, it could be higher than average. Accessing historical contract data for similar EAM solutions from vendors like SAP, Oracle, or other specialized providers would offer a more comprehensive market perspective.

What are the primary risks associated with this contract, beyond standard software renewal risks?

Beyond standard software renewal risks such as potential price increases or the need for ongoing support, this contract carries specific risks. A primary concern is vendor lock-in; the Federal Highway Administration (FHWA) is reliant on IBM Maximo, making a transition to a different system potentially costly and disruptive. Another risk is the concentration of critical asset management functions within a single software solution, meaning any significant technical issues or security vulnerabilities in IBM Maximo could have widespread operational impacts. Furthermore, the long-term sustainability and development roadmap of IBM Maximo itself, and IBM's commitment to supporting it, represent an ongoing risk that needs continuous monitoring by the agency.

What is the expected effectiveness of IBM Maximo software in supporting the Federal Highway Administration's mission?

IBM Maximo is a robust Enterprise Asset Management (EAM) system designed to help organizations manage the lifecycle of their physical assets, from acquisition to disposal. For the Federal Highway Administration (FHWA), its effectiveness is expected to lie in optimizing the maintenance, repair, and operational planning for critical infrastructure assets such as roads, bridges, and related equipment. By providing a centralized platform for tracking asset performance, maintenance schedules, and resource allocation, Maximo can enhance operational efficiency, reduce downtime, and potentially lower long-term maintenance costs. Its ability to support data-driven decision-making is crucial for the FHWA's mission of ensuring safe and efficient transportation infrastructure.

How has federal spending on IBM Maximo or similar EAM software evolved over the past five years?

Analyzing the evolution of federal spending on IBM Maximo or similar EAM software over the past five years would reveal trends in IT modernization and asset management priorities within government agencies. Historically, federal IT spending has seen a shift towards cloud-based solutions and integrated platforms. Agencies are increasingly looking for software that can provide comprehensive asset visibility, predictive maintenance capabilities, and improved data analytics. Spending on EAM solutions like Maximo is likely to have remained steady or increased as agencies recognize the importance of managing aging infrastructure and optimizing operational expenditures. However, there might also be a trend towards exploring open-source alternatives or consolidating licenses to achieve cost savings.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 69056726Q000016

Offers Received: 12

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 107 SPRING ST, SEATTLE, WA, 98104

Business Categories: Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Limited Liability Corporation, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $16,765

Exercised Options: $16,765

Current Obligation: $16,765

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline