EPA Awards $2.3M Records Management Contract to DAYCOM LLC for Superfund Division

Contract Overview

Contract Amount: $2,339,758 ($2.3M)

Contractor: Daycom LLC

Awarding Agency: Environmental Protection Agency

Start Date: 2023-05-01

End Date: 2027-04-30

Contract Duration: 1,460 days

Daily Burn Rate: $1.6K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: RECORDS MANAGEMENT SERVICES R4 SUPERFUND DIVISION INFORMATION MANAGEMENT CENTER SERVICES V

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20460

State: District of Columbia Government Spending

Plain-Language Summary

Environmental Protection Agency obligated $2.3 million to DAYCOM LLC for work described as: RECORDS MANAGEMENT SERVICES R4 SUPERFUND DIVISION INFORMATION MANAGEMENT CENTER SERVICES V Key points: 1. Contract value of $2.34 million over approximately 4 years. 2. DAYCOM LLC is the sole awardee. 3. The contract falls under 'All Other Professional, Scientific, and Technical Services'. 4. The award method was 'Full and Open Competition After Exclusion of Sources'.

Value Assessment

Rating: fair

The contract value of $2.34 million over four years suggests a moderate annual spend. Without specific performance metrics or comparable contracts for similar records management services within EPA's Superfund division, a precise pricing assessment is difficult. However, the firm fixed-price structure provides cost certainty.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The competition method 'Full and Open Competition After Exclusion of Sources' indicates that while the competition was intended to be open, specific sources were excluded, potentially limiting the competitive pool. This could impact price discovery and potentially lead to higher costs than a truly unrestricted full and open competition.

Taxpayer Impact: Taxpayer funds are being used for essential records management services supporting the Superfund program. The effectiveness of the competition method in securing competitive pricing will determine the ultimate taxpayer impact.

Public Impact

Ensures continuity of operations for critical Superfund records management. Supports environmental protection efforts by maintaining vital data. Provides essential information management services for regulatory compliance.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition method may impact price.
Lack of detailed performance metrics for value assessment.
Potential for vendor lock-in if not managed effectively.

Positive Signals

Firm fixed-price contract provides budget certainty.
Supports critical environmental program functions.
Long-term contract allows for stable service delivery.

Sector Analysis

The 'All Other Professional, Scientific, and Technical Services' category is broad. Records management services are crucial for government agencies to maintain data integrity and comply with regulations. Benchmarks for similar contracts are difficult to ascertain without more specific service details.

Small Business Impact

The data indicates that DAYCOM LLC, the awardee, is not a small business (sb: false). This contract does not appear to have specific set-asides or provisions for small business participation.

Oversight & Accountability

The contract is managed by the Environmental Protection Agency (EPA). Oversight will involve monitoring DAYCOM LLC's performance against contract requirements and ensuring adherence to the firm fixed-price terms. The 'Delivery Order' nature suggests it's part of a larger contract vehicle.

Related Government Programs

All Other Professional, Scientific, and Technical Services
Environmental Protection Agency Contracting
Environmental Protection Agency Programs

Risk Flags

Limited competition pool.
Potential for price inflation due to source exclusion.
Lack of detailed performance metrics in summary data.
Awardee is not a small business.

Frequently Asked Questions

What is this federal contract paying for?

Environmental Protection Agency awarded $2.3 million to DAYCOM LLC. RECORDS MANAGEMENT SERVICES R4 SUPERFUND DIVISION INFORMATION MANAGEMENT CENTER SERVICES V

Who is the contractor on this award?

The obligated recipient is DAYCOM LLC.

Which agency awarded this contract?

Awarding agency: Environmental Protection Agency (Environmental Protection Agency).

What is the total obligated amount?

The obligated amount is $2.3 million.

What is the period of performance?

Start: 2023-05-01. End: 2027-04-30.

What specific records management services are included in this contract, and how do they align with Superfund program needs?

The contract specifies 'RECORDS MANAGEMENT SERVICES R4 SUPERFUND DIVISION INFORMATION MANAGEMENT CENTER SERVICES V'. This suggests services related to the organization, storage, retrieval, and potentially digitization of records critical to the Superfund program's operations, remediation efforts, and regulatory compliance. The exact scope would be detailed in the full contract documentation, but it's essential for maintaining the integrity and accessibility of environmental data.

How does the 'Full and Open Competition After Exclusion of Sources' method impact the overall risk of overpaying for these services?

This procurement method introduces a moderate risk of overpayment. While intended to be open, the exclusion of certain sources limits the competitive landscape. If the excluded sources were significant competitors or offered more competitive pricing, the final award price to DAYCOM LLC might be higher than it would have been in an unrestricted competition. This necessitates careful monitoring of performance and pricing post-award.

What is the expected effectiveness of DAYCOM LLC in managing Superfund records, and how will this be measured?

The effectiveness will be measured by DAYCOM LLC's adherence to the contract's performance standards, delivery timelines, and data security protocols. As a firm fixed-price contract, the primary measure is successful completion of defined tasks. The EPA's Contracting Officer's Representative (COR) will likely monitor deliverables, response times, and data accuracy to ensure the records are managed effectively and remain accessible for Superfund program needs.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Other Professional, Scientific, and Technical Services › All Other Professional, Scientific, and Technical Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 68HERD23R0010

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 306 S PAUL LAURENCE DUNBAR ST, DAYTON, OH, 45402

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $2,954,242

Exercised Options: $2,339,758

Current Obligation: $2,339,758

Actual Outlays: $1,587,777

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 68HERD23D0001

IDV Type: IDC

Timeline