EPA Awards $3.2M Superfund Records Management Task Order to Aleut Technical Services

Contract Overview

Contract Amount: $3,214,950 ($3.2M)

Contractor: Aleut Technical Services, LLC

Awarding Agency: Environmental Protection Agency

Start Date: 2024-09-26

End Date: 2028-11-15

Contract Duration: 1,511 days

Daily Burn Rate: $2.1K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: SUPERFUND RECORDS MANAGEMENT TASK ORDER UNDER THE REGION 6 ENFORCEMENT SUPPORT SERVICES CONTRACT - THIS TASK ORDER INCLUDES ALL R6 SUPERFUND RECORDS MANAGEMENT SERVICES TO INCLUDE DOCUMENT PREPPING, SCANNING, INDEXING, CONVERTING, DIGITIZING AND OVER

Place of Performance

Location: DALLAS, DALLAS County, TEXAS, 75270

State: Texas Government Spending

Plain-Language Summary

Environmental Protection Agency obligated $3.2 million to ALEUT TECHNICAL SERVICES, LLC for work described as: SUPERFUND RECORDS MANAGEMENT TASK ORDER UNDER THE REGION 6 ENFORCEMENT SUPPORT SERVICES CONTRACT - THIS TASK ORDER INCLUDES ALL R6 SUPERFUND RECORDS MANAGEMENT SERVICES TO INCLUDE DOCUMENT PREPPING, SCANNING, INDEXING, CONVERTING, DIGITIZING AND OVER Key points: 1. This task order focuses on critical Superfund records management services, including digitization and indexing. 2. The award is to Aleut Technical Services, LLC, a company with a history of supporting EPA contracts. 3. The contract type is Firm Fixed Price, which helps control costs for the government. 4. The duration of the task order is over four years, indicating a significant, ongoing need for these services.

Value Assessment

Rating: fair

The contract is a task order under an existing IDIQ, making direct pricing comparisons difficult. However, the fixed-price nature suggests an attempt to establish a clear cost ceiling for the defined scope of work.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

This task order was not available for competition, suggesting it may be a sole-source or limited-source award under a pre-existing contract. This limits price discovery and potentially increases costs compared to a fully competitive scenario.

Taxpayer Impact: The fixed-price contract aims to control costs, but the lack of full competition may lead to a higher price than if multiple vendors competed.

Public Impact

Ensures proper management and accessibility of crucial Superfund environmental data. Supports EPA's mission to protect human health and the environment. Digitization efforts can improve efficiency and reduce physical storage needs. Long-term contract duration suggests sustained environmental cleanup efforts in Region 6.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition raises concerns about optimal pricing.
Lack of specific performance metrics in provided data.
Potential for scope creep in long-term records management.

Positive Signals

Firm Fixed Price contract type.
Supports critical environmental protection mission.
Long-term engagement ensures continuity of services.

Sector Analysis

Environmental Consulting Services (NAICS 541620) are essential for managing complex environmental data. Spending in this sector is driven by regulatory compliance and remediation efforts, with Superfund sites representing a significant area of focus for the EPA.

Small Business Impact

The data indicates this award was not made to a small business. Further analysis would be needed to determine if small business participation was considered or if opportunities were missed.

Oversight & Accountability

The award is a task order under an existing contract, implying some level of prior oversight. However, the limited competition aspect warrants scrutiny to ensure fair pricing and effective service delivery.

Related Government Programs

Environmental Consulting Services
Environmental Protection Agency Contracting
Environmental Protection Agency Programs

Risk Flags

Limited competition
Potential for cost overruns
Lack of small business participation
Long contract duration without clear performance metrics

Frequently Asked Questions

What is this federal contract paying for?

Environmental Protection Agency awarded $3.2 million to ALEUT TECHNICAL SERVICES, LLC. SUPERFUND RECORDS MANAGEMENT TASK ORDER UNDER THE REGION 6 ENFORCEMENT SUPPORT SERVICES CONTRACT - THIS TASK ORDER INCLUDES ALL R6 SUPERFUND RECORDS MANAGEMENT SERVICES TO INCLUDE DOCUMENT PREPPING, SCANNING, INDEXING, CONVERTING, DIGITIZING AND OVER

Who is the contractor on this award?

The obligated recipient is ALEUT TECHNICAL SERVICES, LLC.

Which agency awarded this contract?

Awarding agency: Environmental Protection Agency (Environmental Protection Agency).

What is the total obligated amount?

The obligated amount is $3.2 million.

What is the period of performance?

Start: 2024-09-26. End: 2028-11-15.

What is the benchmark cost for similar Superfund records management services, and how does this award compare?

Benchmarking records management services for Superfund sites is complex due to varying data volumes, complexity, and specific requirements. However, typical costs involve per-page scanning, indexing, and digital storage fees. Without detailed scope and volume data, a precise comparison is difficult. The $3.2M over four years suggests an average annual cost of $800K, which needs to be evaluated against industry standards for similar government contracts.

What are the specific risks associated with limited competition for this task order, and how are they being mitigated?

Limited competition risks include potentially inflated pricing, reduced service innovation, and a lack of vendor accountability. Mitigation strategies could involve robust negotiation by the EPA contracting officer, clear performance standards in the task order, and regular performance reviews. The government should ensure the chosen vendor's price is fair and reasonable based on available market data and historical performance.

How effectively will this task order contribute to the long-term management and accessibility of Superfund data for regulatory and public use?

This task order is designed to directly address the core need for effective records management, which is crucial for Superfund site remediation and oversight. By digitizing, indexing, and organizing documents, it should significantly improve data accessibility for EPA staff, researchers, and the public. The success hinges on the vendor's ability to deliver high-quality, secure, and searchable digital records over the contract's duration.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Environmental Consulting Services

Product/Service Code: NATURAL RESOURCES MANAGEMENT › NATURAL RESOURCES - OTHER SVCS

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2609 N RIVER RD, PORT ALLEN, LA, 70767

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $6,656,840

Exercised Options: $3,214,950

Current Obligation: $3,214,950

Actual Outlays: $1,784,329

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 68HE0723D0002

IDV Type: IDC

Timeline