EPA Region 6 Awards $200M Facilities Support Services Contract to Thomas & Reed LLC

Contract Overview

Contract Amount: $2,006,413 ($2.0M)

Contractor: Thomas & Reed LLC

Awarding Agency: Environmental Protection Agency

Start Date: 2023-04-06

End Date: 2027-04-14

Contract Duration: 1,469 days

Daily Burn Rate: $1.4K/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT

Sector: Other

Official Description: THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (EPA), REGION 6 (R6), DALLAS, TEXAS REQUIRES FACILITY SUPPORT SERVICES INCLUDING MAILROOM OPERATIONS, COPY CENTER, SUPPLY AND SHIPPING DISTRIBUTION. BASE PLUS 4 OPTION PERIODS: 15 APRIL 23 - 14 A

Place of Performance

Location: DALLAS, DALLAS County, TEXAS, 75270

State: Texas Government Spending

Plain-Language Summary

Environmental Protection Agency obligated $2.0 million to THOMAS & REED LLC for work described as: THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (EPA), REGION 6 (R6), DALLAS, TEXAS REQUIRES FACILITY SUPPORT SERVICES INCLUDING MAILROOM OPERATIONS, COPY CENTER, SUPPLY AND SHIPPING DISTRIBUTION. BASE PLUS 4 OPTION PERIODS: 15 APRIL 23 - 14 A Key points: 1. Contract covers essential facility support services like mailroom, copy center, and shipping. 2. Thomas & Reed LLC is the incumbent contractor. 3. The contract is not available for competition, raising potential concerns about price discovery. 4. The sector is Facilities Support Services, a common area for government contracting.

Value Assessment

Rating: questionable

The contract value of $200.6M over approximately 4 years appears substantial for facilities support services. Benchmarking against similar contracts is difficult without more detailed service scope and performance data.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract is listed as 'NOT AVAILABLE FOR COMPETITION', suggesting a limited competition approach, possibly a sole-source award or a limited competitive process. This limits price discovery and potentially leads to higher costs.

Taxpayer Impact: The lack of robust competition may result in taxpayers paying more than necessary for these essential facility support services.

Public Impact

Ensures continued operation of critical EPA facility support functions. Potential for higher costs due to limited competition impacts taxpayer funds. Stability for employees of Thomas & Reed LLC. Focus on operational efficiency within EPA Region 6.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition
Potential for cost overruns
Lack of transparency in pricing

Positive Signals

Ensures continuity of essential services
Incumbent contractor likely has established processes

Sector Analysis

Facilities Support Services are crucial for the operational efficiency of government agencies. Spending in this sector can vary widely based on agency size and specific needs, but typically represents a significant portion of administrative budgets.

Small Business Impact

The data does not indicate any specific provisions or set-asides for small businesses in this contract award. Further analysis would be needed to determine if small businesses had an opportunity to participate.

Oversight & Accountability

The 'NOT AVAILABLE FOR COMPETITION' status warrants further oversight to ensure the EPA is obtaining fair and reasonable pricing and that competition was appropriately limited.

Related Government Programs

Facilities Support Services
Environmental Protection Agency Contracting
Environmental Protection Agency Programs

Risk Flags

Limited competition may lead to higher costs.
Lack of transparency regarding the justification for limited competition.
Potential for complacency from the incumbent contractor.
Risk of service degradation if oversight is insufficient.

Frequently Asked Questions

What is this federal contract paying for?

Environmental Protection Agency awarded $2.0 million to THOMAS & REED LLC. THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY (EPA), REGION 6 (R6), DALLAS, TEXAS REQUIRES FACILITY SUPPORT SERVICES INCLUDING MAILROOM OPERATIONS, COPY CENTER, SUPPLY AND SHIPPING DISTRIBUTION. BASE PLUS 4 OPTION PERIODS: 15 APRIL 23 - 14 A

Who is the contractor on this award?

The obligated recipient is THOMAS & REED LLC.

Which agency awarded this contract?

Awarding agency: Environmental Protection Agency (Environmental Protection Agency).

What is the total obligated amount?

The obligated amount is $2.0 million.

What is the period of performance?

Start: 2023-04-06. End: 2027-04-14.

What is the justification for limiting competition on this significant facilities support services contract?

The justification for limiting competition is not provided in the data. Typically, such limitations are based on factors like unique capabilities of the incumbent, urgent needs, or specific statutory requirements. Without this justification, it's difficult to assess if the government received the best value and if taxpayer funds were used efficiently.

How does the pricing of this contract compare to industry benchmarks for similar facilities support services?

Direct comparison is challenging without detailed service level agreements and performance metrics. However, given the limited competition, there's a risk that the pricing may be higher than what could be achieved through a full and open competition. A thorough cost analysis by the EPA would be necessary to validate reasonableness.

What are the key performance indicators (KPIs) and service level agreements (SLAs) in place to ensure effective service delivery?

The provided data does not detail the specific KPIs or SLAs. Effective oversight would require clearly defined metrics for mailroom operations, copy center services, and supply distribution, with penalties for non-performance. These would be crucial for ensuring the contractor meets EPA's needs and justifies the contract value.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Solicitation ID: 68HE0623R0001

Offers Received: 1

Pricing Type: FIXED PRICE WITH ECONOMIC PRICE ADJUSTMENT (K)

Evaluated Preference: NONE

Contractor Details

Address: 148 E MARKET ST, INDIANAPOLIS, IN, 46204

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $2,732,831

Exercised Options: $2,168,511

Current Obligation: $2,006,413

Actual Outlays: $1,100,787

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline