FMC awards $137K for off-site paper scanning and shredding to Best Copy & Printing Inc

Contract Overview

Contract Amount: $137,269 ($137.3K)

Contractor: Best Copy & Printing Inc

Awarding Agency: Federal Maritime Commission

Start Date: 2022-09-30

End Date: 2023-06-30

Contract Duration: 273 days

Daily Burn Rate: $503/day

Competition Type: NOT AVAILABLE FOR COMPETITION

Number of Offers Received: 1

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: PAPER SCANNING OFF-SITE AND SHREDDING OFF-SITE

Place of Performance

Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20573

State: District of Columbia Government Spending

Plain-Language Summary

Federal Maritime Commission obligated $137,268.88 to BEST COPY & PRINTING INC for work described as: PAPER SCANNING OFF-SITE AND SHREDDING OFF-SITE Key points: 1. Spending is concentrated on document preparation services. 2. The contract was not available for competition. 3. The award was a purchase order, indicating a transactional purchase. 4. The vendor is Best Copy & Printing Inc.

Value Assessment

Rating: questionable

The contract was awarded via purchase order with no pricing details provided, making a direct value assessment difficult. The duration of 273 days for $137K suggests a moderate daily rate.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was not available for competition, limiting price discovery. The use of a purchase order suggests a direct award without a formal solicitation process.

Taxpayer Impact: Taxpayer funds are being spent on document management services without competitive bidding, potentially leading to higher costs than a competitive process.

Public Impact

Citizens rely on government agencies to manage records efficiently and cost-effectively. Secure document handling is crucial for protecting sensitive information. The use of purchase orders for services can sometimes bypass competitive processes.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition
Purchase order award
Limited transparency on pricing

Positive Signals

Service addresses a clear need for document management

Sector Analysis

The document preparation services sector involves companies that handle the scanning, indexing, and destruction of physical documents. Spending benchmarks vary widely based on volume and service complexity.

Small Business Impact

No information is available regarding the size of the vendor, Best Copy & Printing Inc., or whether this contract supports small business goals.

Oversight & Accountability

The use of purchase orders and the lack of competition warrant oversight to ensure fair pricing and adherence to procurement regulations.

Related Government Programs

Document Preparation Services
Federal Maritime Commission Contracting
Federal Maritime Commission Programs

Risk Flags

Lack of competitive bidding
Awarded via purchase order
No clear justification for limited competition
Lack of detailed service scope

Frequently Asked Questions

What is this federal contract paying for?

Federal Maritime Commission awarded $137,268.88 to BEST COPY & PRINTING INC. PAPER SCANNING OFF-SITE AND SHREDDING OFF-SITE

Who is the contractor on this award?

The obligated recipient is BEST COPY & PRINTING INC.

Which agency awarded this contract?

Awarding agency: Federal Maritime Commission (Federal Maritime Commission).

What is the total obligated amount?

The obligated amount is $137,268.88.

What is the period of performance?

Start: 2022-09-30. End: 2023-06-30.

What was the specific justification for awarding this contract without competition?

The provided data states the contract was 'NOT AVAILABLE FOR COMPETITION'. A full analysis would require reviewing the agency's justification documentation to understand the specific reasons, such as a sole-source provider, urgent need, or other exceptions to full and open competition.

How does the per-unit cost of scanning or shredding compare to industry averages?

Without specific details on the volume of documents scanned or shredded, or the exact services rendered, it is impossible to calculate a meaningful per-unit cost. Benchmarking would require more granular data on the scope of work and pricing structure.

What is the potential risk of overpaying due to the lack of competition?

The primary risk of overpaying stems directly from the absence of competition. Without multiple bids, the agency may not have secured the most favorable pricing, potentially leading to inefficient use of taxpayer funds for these document management services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Document Preparation Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: NOT AVAILABLE FOR COMPETITION

Solicitation Procedures: ONLY ONE SOURCE

Offers Received: 1

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Parent Company: Best Copy & Printing, Inc.

Address: 7851 BEECHCRAFT AVE UNIT E, GAITHERSBURG, MD, 20879

Business Categories: Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, Indian (Subcontinent) American Owned Business, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $137,269

Exercised Options: $137,269

Current Obligation: $137,269

Actual Outlays: $137,269

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Timeline