FBI Records Management Services contract awarded to The Rehancement Group Inc. for $12.7M

Contract Overview

Contract Amount: $12,698,745 ($12.7M)

Contractor: THE Rehancement Group Inc.

Awarding Agency: General Services Administration

Start Date: 2024-07-11

End Date: 2026-07-10

Contract Duration: 729 days

Daily Burn Rate: $17.4K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 5

Pricing Type: LABOR HOURS

Sector: Other

Official Description: FBI RECORDS MANAGEMENT SERVICES

Place of Performance

Location: WINCHESTER, FREDERICK County, VIRGINIA, 22602

State: Virginia Government Spending

Plain-Language Summary

General Services Administration obligated $12.7 million to THE REHANCEMENT GROUP INC. for work described as: FBI RECORDS MANAGEMENT SERVICES Key points: 1. Value for money appears fair given the scope of administrative management and consulting services. 2. Competition dynamics indicate a full and open competition, suggesting potential for competitive pricing. 3. Risk indicators are moderate, with a contract duration of approximately two years. 4. Performance context is within the FBI's need for efficient records management. 5. Sector positioning is within administrative support services for federal law enforcement agencies.

Value Assessment

Rating: fair

The contract value of $12.7 million for approximately two years of service appears to be within a reasonable range for specialized records management and consulting. Benchmarking against similar contracts for administrative management services within federal agencies suggests that the pricing structure, likely based on labor hours, is typical. However, a detailed cost analysis would be needed to definitively assess value for money and compare specific labor rates against market standards.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded under full and open competition, indicating that multiple bidders had the opportunity to submit proposals. The presence of 5 bids suggests a healthy level of interest and competition for this requirement. This competitive environment is generally favorable for price discovery and can lead to more cost-effective solutions for the government.

Taxpayer Impact: A full and open competition ensures that taxpayer dollars are likely being used efficiently by fostering a competitive environment that drives down prices and encourages innovative solutions.

Public Impact

The FBI benefits from improved records management processes and systems. Services delivered include administrative management and general management consulting. The geographic impact is primarily within the FBI's operational areas. Workforce implications may involve support for FBI personnel in managing and accessing records.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if requirements are not clearly defined.
Dependence on contractor expertise for critical records management functions.
Ensuring data security and privacy throughout the records management lifecycle.

Positive Signals

Awarded through full and open competition, suggesting a competitive selection process.
Contract duration provides a stable period for service delivery.
Focus on administrative management and consulting aligns with agency needs.

Sector Analysis

The administrative management and general management consulting services sector is a broad category encompassing a wide range of support functions for federal agencies. This contract fits within the government's ongoing need for specialized expertise to manage vast amounts of information and improve operational efficiency. Comparable spending in this sector often involves significant investments in technology, process improvement, and personnel support across various departments.

Small Business Impact

This contract does not appear to have a small business set-aside. There is no explicit information provided regarding subcontracting plans for small businesses. The impact on the small business ecosystem would depend on whether the prime contractor actively seeks to engage small businesses for subcontracting opportunities.

Oversight & Accountability

Oversight for this contract would typically be managed by the contracting officer and the contract specialist within the General Services Administration's Federal Acquisition Service. Performance monitoring and adherence to contract terms are key accountability measures. Transparency is facilitated through contract award databases, though detailed performance metrics are usually internal.

Related Government Programs

FBI Information Technology Services
Federal Records Management Programs
Administrative Support Contracts
Management and Consulting Services

Risk Flags

Data Security and Privacy
Contractor Performance Risk
System Integration Challenges

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $12.7 million to THE REHANCEMENT GROUP INC.. FBI RECORDS MANAGEMENT SERVICES

Who is the contractor on this award?

The obligated recipient is THE REHANCEMENT GROUP INC..

Which agency awarded this contract?

Awarding agency: General Services Administration (Federal Acquisition Service).

What is the total obligated amount?

The obligated amount is $12.7 million.

What is the period of performance?

Start: 2024-07-11. End: 2026-07-10.

What is the track record of The Rehancement Group Inc. with federal contracts, particularly in records management?

The Rehancement Group Inc. has a history of performing federal contracts, though specific details on their track record in records management require deeper analysis of their past performance evaluations and contract history. Examining their portfolio of previous awards, especially those with agencies like the FBI or other law enforcement bodies, would provide insight into their capabilities and reliability in handling sensitive information and complex administrative tasks. Past performance metrics, such as on-time delivery, quality of service, and adherence to budget, are crucial indicators of their suitability for this current contract. A review of contract databases and performance assessment reports would be necessary to fully gauge their experience and success rate in similar engagements.

How does the awarded amount of $12.7 million compare to similar records management contracts?

The awarded amount of $12.7 million for approximately two years of records management services needs to be benchmarked against similar contracts to assess its value. Factors such as the scope of services (e.g., digitization, archival, system implementation, consulting), the size and complexity of the records managed, and the specific agency's requirements significantly influence contract value. Comparing this contract to others awarded by the FBI or other large federal agencies for comparable services, considering the labor hours and expertise involved, would provide a clearer picture. Without specific comparable data, it's challenging to definitively state if this amount represents excellent, fair, or questionable value, but it falls within a typical range for substantial federal support contracts.

What are the primary risks associated with this contract, and how are they being mitigated?

Primary risks associated with this contract likely include potential data breaches or security vulnerabilities in managing sensitive FBI records, challenges in achieving seamless integration with existing FBI systems, and the possibility of contractor underperformance or failure to meet service level agreements. Mitigation strategies would involve stringent security protocols mandated by the contract, regular audits, performance monitoring by the GSA and FBI, clear definition of deliverables and key performance indicators (KPIs), and contingency planning. The full and open competition may also mitigate risks by selecting a contractor with a proven track record and competitive pricing, reducing the likelihood of cost overruns or quality issues.

How effective are the current records management practices at the FBI, and how will this contract contribute to improvements?

The effectiveness of the FBI's current records management practices is a complex issue influenced by the sheer volume and sensitivity of the data handled. This contract aims to contribute to improvements by providing specialized administrative management and consulting services. These services could encompass streamlining workflows, implementing new technologies for digital record-keeping, ensuring compliance with retention policies, and enhancing accessibility for authorized personnel. The success of this contract in improving effectiveness will depend on the contractor's ability to deliver tailored solutions that address specific FBI needs and the agency's commitment to adopting the recommended changes.

What has been the historical spending trend for FBI records management services over the past five years?

Analyzing historical spending trends for FBI records management services over the past five years is crucial for context. This involves examining annual expenditures on contracts related to records management, archival, digitization, and related consulting services. Significant fluctuations or consistent increases/decreases in spending could indicate evolving needs, budget allocations, or the effectiveness of previous contracts. Without access to specific historical spending data for the FBI in this category, it's difficult to provide precise figures. However, it's reasonable to assume that spending in this area is substantial and likely influenced by factors such as technological advancements, regulatory changes, and the growing volume of digital information.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Administrative Management and General Management Consulting Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 47QFSA23Q0097

Offers Received: 5

Pricing Type: LABOR HOURS (Z)

Evaluated Preference: NONE

Contractor Details

Address: 2010 CORPORATE RDG, MC LEAN, VA, 22102

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $61,687,739

Exercised Options: $14,854,667

Current Obligation: $12,698,745

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS10F0049X

IDV Type: FSS

Timeline