GSA awards $17.8K for HVAC replacement in Bowling Green courthouse, completed within 138 days

Contract Overview

Contract Amount: $17,842 ($17.8K)

Contractor: Chitina Diversified Services, LLC

Awarding Agency: General Services Administration

Start Date: 2026-04-15

End Date: 2026-08-31

Contract Duration: 138 days

Daily Burn Rate: $129/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Construction

Official Description: AWARD TO REPLACE THE HVAC EQUIPMENT IN THE SERVER ROOM AT THE U S DISTRICT COURT 242 E MAIN STREET BOWLING GREEN KY 42101

Place of Performance

Location: BOWLING GREEN, WARREN County, KENTUCKY, 42101

State: Kentucky Government Spending

Plain-Language Summary

General Services Administration obligated $17,841.6 to CHITINA DIVERSIFIED SERVICES, LLC for work described as: AWARD TO REPLACE THE HVAC EQUIPMENT IN THE SERVER ROOM AT THE U S DISTRICT COURT 242 E MAIN STREET BOWLING GREEN KY 42101 Key points: 1. The contract value is modest, suggesting a focused scope for HVAC upgrades. 2. Competition was full and open, indicating a potentially competitive bidding process. 3. The fixed-price contract type helps mitigate cost overrun risks. 4. The project duration is relatively short, implying efficient execution. 5. This award falls under construction services for federal buildings.

Value Assessment

Rating: good

The award amount of $17,841.60 appears reasonable for replacing HVAC equipment in a specific area like a server room. Benchmarking against similar small-scale HVAC upgrades in federal courthouses or similar facilities would provide a more precise value assessment. Given the fixed-price nature, the risk of cost escalation is borne by the contractor, which is a positive sign for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' which typically means that all responsible sources were permitted to submit a bid. The presence of two bidders (no: 2) suggests some level of competition, though a higher number of bidders would generally indicate stronger price discovery and potentially better value.

Taxpayer Impact: A competitive bidding process, even with a limited number of bidders, is generally favorable for taxpayers as it encourages contractors to offer competitive pricing to secure the award.

Public Impact

The primary beneficiaries are the users of the U.S. District Court in Bowling Green, KY, who will experience improved environmental controls in the server room. The service delivered is the replacement of HVAC equipment, crucial for maintaining optimal operating conditions for sensitive electronic equipment. The geographic impact is localized to Bowling Green, Kentucky. Workforce implications are likely minimal, involving a small team for installation and testing.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition (2 bidders) could potentially lead to less aggressive pricing than a more robust bidding environment.
The specific nature of HVAC replacement in a secure government facility may limit the pool of qualified and interested small businesses.

Positive Signals

The contract was competed on a full and open basis, allowing any qualified firm to participate.
The fixed-price contract type provides cost certainty for the government.
The award is for a critical infrastructure upgrade, ensuring operational continuity for the court.

Sector Analysis

This contract falls within the broader construction and facilities maintenance sector, specifically focusing on mechanical systems. The market for HVAC services in federal buildings is substantial, with agencies like the General Services Administration (GSA) regularly procuring such services to maintain their vast real estate portfolio. Comparable spending benchmarks for HVAC upgrades vary widely based on scope, but for targeted server room improvements, costs are typically in the tens of thousands.

Small Business Impact

The contract was not set aside for small businesses (ss: false, sb: false). While the award amount is relatively small, which might typically be suitable for small business set-asides, the competition was full and open. This means small businesses could compete, but there was no specific mandate to award to one. Subcontracting opportunities are not explicitly detailed but are unlikely to be significant given the project's scale.

Oversight & Accountability

Oversight for this contract would primarily fall under the General Services Administration (GSA), specifically its Public Buildings Service. The fixed-price contract type provides a degree of accountability by capping the government's financial exposure. Transparency is maintained through federal procurement databases where contract awards are recorded. Inspector General jurisdiction would apply if any fraud or mismanagement were suspected.

Related Government Programs

Federal Building Maintenance
Courthouse Operations
HVAC Services
General Services Administration Procurement

Risk Flags

Limited number of bidders
Potential for sole-source if competition fails (though not the case here)
Dependence on contractor's specialized knowledge

Frequently Asked Questions

What is this federal contract paying for?

General Services Administration awarded $17,841.6 to CHITINA DIVERSIFIED SERVICES, LLC. AWARD TO REPLACE THE HVAC EQUIPMENT IN THE SERVER ROOM AT THE U S DISTRICT COURT 242 E MAIN STREET BOWLING GREEN KY 42101

Who is the contractor on this award?

The obligated recipient is CHITINA DIVERSIFIED SERVICES, LLC.

Which agency awarded this contract?

Awarding agency: General Services Administration (Public Buildings Service).

What is the total obligated amount?

The obligated amount is $17,841.6.

What is the period of performance?

Start: 2026-04-15. End: 2026-08-31.

What is the track record of Chitina Diversified Services, LLC with federal contracts?

Information on the specific track record of Chitina Diversified Services, LLC with federal contracts is not detailed in the provided data. A comprehensive analysis would require accessing federal procurement databases (like SAM.gov or FPDS) to review their past performance, contract types, agencies served, and any reported issues or successes. This would help assess their reliability and experience in fulfilling similar government obligations, particularly in construction and HVAC services.

How does the award value compare to similar HVAC replacement projects in federal facilities?

The award value of $17,841.60 for HVAC replacement in a server room is relatively modest. Benchmarking against similar projects would involve comparing this cost to other GSA or federal agency awards for targeted HVAC upgrades in critical areas. Factors like geographic location, specific equipment requirements, and the complexity of installation (e.g., access, existing infrastructure) significantly influence costs. Without specific comparable data, it's difficult to definitively state if this represents excellent or fair value, but it appears reasonable for a focused scope.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks for this contract include potential delays in delivery or installation, and the possibility of equipment malfunction post-installation. These risks are mitigated by the firm fixed-price contract type, which incentivizes the contractor to complete the work within budget and on time. The relatively short duration (138 days) also suggests a manageable scope. The GSA's oversight and the contractor's own performance incentives further contribute to risk mitigation.

How effective is the 'Full and Open Competition After Exclusion of Sources' method for this type of procurement?

This competition method aims to maximize the pool of potential bidders while allowing for specific exclusions if necessary (though none are detailed here). For a project of this size and nature, it's generally effective in encouraging broad participation. However, with only two bidders, the level of price competition might be less intense than if more firms had participated. The effectiveness ultimately depends on whether the resulting price is competitive and the quality of work meets standards.

What is the historical spending pattern for HVAC services by the GSA in Kentucky?

Analyzing historical spending patterns for HVAC services by the GSA in Kentucky would involve reviewing past contract awards within the state. This would reveal trends in contract values, types of services procured (repair, replacement, maintenance), and the frequency of awards. Such analysis could indicate whether this $17.8K award is typical, high, or low compared to previous GSA investments in HVAC infrastructure within Kentucky, providing context for value and necessity.

What are the implications of the contract end date (August 31, 2026) for the facility's operations?

The contract end date of August 31, 2026, signifies the expected completion and finalization of the HVAC equipment replacement. This implies that the facility's server room will have updated, presumably more reliable, HVAC systems operational by this date. This is crucial for ensuring the continuous and stable operation of critical IT infrastructure within the U.S. District Court, preventing potential data loss or system failures due to temperature fluctuations.

Industry Classification

NAICS: Construction › Nonresidential Building Construction › Commercial and Institutional Building Construction

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 47PE5526R0023

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 821 N ST STE 204, ANCHORAGE, AK, 99501

Business Categories: 8(a) Program Participant, Alaskan Native Corporation Owned Firm, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Minority Owned Business, Native American Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Tribally Owned Firm, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $17,842

Exercised Options: $17,842

Current Obligation: $17,842

Contract Characteristics

Multi-Year Contract: Yes

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47PE1925D0022

IDV Type: IDC

Timeline