VA awards $432K for Oklahoma City VAMC surgical unit planning, with 7 bidders vying for the contract

Contract Overview

Contract Amount: $432,189 ($432.2K)

Contractor: GO Energistics, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2024-09-09

End Date: 2026-07-31

Contract Duration: 690 days

Daily Burn Rate: $626/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 7

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: PLANNING AND ACTIVATION SERVICES FOR THE NEW OKLAHOMA CITY VAMC SURGICAL ICU AND OPERATING ROOM AREA.

Place of Performance

Location: OKLAHOMA CITY, OKLAHOMA County, OKLAHOMA, 73104

State: Oklahoma Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $432,189.03 to GO ENERGISTICS, LLC for work described as: PLANNING AND ACTIVATION SERVICES FOR THE NEW OKLAHOMA CITY VAMC SURGICAL ICU AND OPERATING ROOM AREA. Key points: 1. The contract focuses on planning and activation services for a new surgical ICU and operating room area, indicating a need for specialized expertise in healthcare facility setup. 2. A competitive procurement process with seven bidders suggests a healthy market for these services, potentially leading to favorable pricing. 3. The firm-fixed-price contract type helps manage cost certainty for the Department of Veterans Affairs. 4. The relatively short duration of 690 days points to a focused project timeline for the activation phase. 5. The contract's value is modest, suggesting it's a component of a larger facility upgrade or construction project. 6. The North American Industry Classification System (NAICS) code 541614 points to consulting services related to process, physical distribution, and logistics, which aligns with facility activation needs.

Value Assessment

Rating: good

The contract value of $432,189.03 for planning and activation services appears reasonable for a specialized healthcare facility project. Benchmarking against similar contracts for VAMC renovations or new unit activations would provide a more precise assessment, but the scope suggests a focused effort. The firm-fixed-price structure offers cost predictability, which is a positive indicator for value.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), indicating it was likely advertised broadly to eligible vendors. With seven bidders, the competition level appears robust for a contract of this size and scope. This level of competition generally supports price discovery and encourages vendors to offer competitive terms.

Taxpayer Impact: The strong competition suggests that taxpayer dollars are being used efficiently, as multiple firms vied to provide the best value, likely driving down the final price.

Public Impact

Veterans in the Oklahoma City area will benefit from improved surgical and operating room facilities at the VAMC. The contract delivers essential planning and activation services, ensuring a smooth transition for the new surgical ICU and operating room. The geographic impact is localized to Oklahoma City, Oklahoma, directly serving the VAMC's patient population. The project may indirectly support local healthcare sector employment through the contractor's activities and potential need for specialized personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if initial planning phases are not clearly defined.
Reliance on contractor expertise for critical activation steps requires diligent oversight.
Coordination challenges between the contractor and VAMC staff could impact timeline adherence.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Multiple bidders indicate market interest and potential for competitive pricing.
Clear project scope for activation services suggests a focused and manageable task.

Sector Analysis

The healthcare construction and consulting sector is characterized by specialized firms that provide services for facility planning, design, and activation. This contract falls within the consulting services sub-sector, specifically focusing on the logistical and process-oriented aspects of bringing a new medical unit online. The market for such services is driven by healthcare system expansion, renovation projects, and the need for expert guidance in complex healthcare environments. Comparable spending benchmarks would typically be found in contracts for medical equipment installation, facility commissioning, and project management for hospital wings or specialized treatment centers.

Small Business Impact

The data indicates this contract was competed under Simplified Acquisition Procedures and was not specifically set aside for small businesses. While GO ENERGISTICS, LLC is the awardee, there is no explicit information regarding small business subcontracting requirements or participation in this specific award. Further analysis would be needed to determine if small businesses were involved as subcontractors or if there were opportunities missed for small business set-asides.

Oversight & Accountability

Oversight for this contract will likely be managed by the Department of Veterans Affairs contracting officers and project managers responsible for the Oklahoma City VAMC. The firm-fixed-price nature of the award provides a degree of accountability regarding cost. Transparency is generally maintained through contract award databases, though specific internal oversight mechanisms and Inspector General jurisdiction would depend on the overall VA healthcare construction program's governance structure.

Related Government Programs

Veterans Affairs Medical Facility Construction
Healthcare Facility Planning Services
Surgical Unit Activation Projects
Medical Operating Room Upgrades
Logistics Consulting for Healthcare

Risk Flags

Potential for schedule delays
Risk of scope creep
Contractor performance uncertainty

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $432,189.03 to GO ENERGISTICS, LLC. PLANNING AND ACTIVATION SERVICES FOR THE NEW OKLAHOMA CITY VAMC SURGICAL ICU AND OPERATING ROOM AREA.

Who is the contractor on this award?

The obligated recipient is GO ENERGISTICS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $432,189.03.

What is the period of performance?

Start: 2024-09-09. End: 2026-07-31.

What is the track record of GO ENERGISTICS, LLC in performing similar healthcare facility activation contracts for the VA or other federal agencies?

A review of federal procurement data indicates that GO ENERGISTICS, LLC has been awarded contracts related to facility support and consulting services. Specific details on their experience with surgical ICU and operating room activation for the VA would require a deeper dive into their contract history, including past performance evaluations and the scale of previous projects. Without direct data on prior VA surgical unit activations, it's difficult to definitively assess their specialized track record in this precise area. However, their presence in the federal contracting space suggests a baseline capability in providing professional services.

How does the awarded price compare to similar planning and activation contracts for VAMC surgical units or operating rooms?

Benchmarking this $432,189.03 contract against similar VAMC surgical unit or operating room planning and activation contracts is challenging without access to a comprehensive database of comparable procurements. Factors such as facility size, complexity of the surgical suite, specific services required (e.g., equipment integration, staff training coordination), and geographic location significantly influence pricing. Generally, firm-fixed-price contracts aim for competitive pricing through robust competition. The number of bidders (7) suggests a competitive environment that likely yielded a fair market price for the defined scope of services.

What are the primary risks associated with this contract, and what mitigation strategies are in place?

Key risks include potential delays in the activation timeline, scope creep beyond the defined planning and activation services, and integration challenges with existing VAMC infrastructure and staff. Mitigation strategies likely involve clear contract definition, robust project management by both the VA and the contractor, regular progress reviews, and defined change order processes. The firm-fixed-price structure inherently mitigates cost overrun risks, provided the scope remains controlled. Effective communication channels between the contractor and VAMC personnel are crucial for seamless execution.

How effective is the current competition level in ensuring optimal value for taxpayer dollars on this contract?

The presence of seven bidders in this full-and-open competition suggests a healthy level of market interest and a good foundation for achieving optimal value. A higher number of bidders generally increases the likelihood of receiving competitive proposals that reflect fair market prices and innovative solutions. This level of competition allows the VA to select a contractor that offers the best combination of technical capability and cost-effectiveness. The firm-fixed-price award further enhances value by capping the government's financial exposure.

What is the historical spending trend for similar 'Process, Physical Distribution, and Logistics Consulting Services' (NAICS 541614) by the Department of Veterans Affairs?

Historical spending data for NAICS code 541614 by the Department of Veterans Affairs would reveal the agency's reliance on external consultants for logistical and process improvement services across its vast network of facilities. Analyzing this trend over several fiscal years would indicate whether spending in this category is increasing, decreasing, or remaining stable. Such analysis could highlight specific areas where the VA frequently seeks external expertise, such as supply chain management, facility operations, or administrative process optimization, providing context for this specific contract award.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Management, Scientific, and Technical Consulting Services › Process, Physical Distribution, and Logistics Consulting Services

Product/Service Code: MEDICAL SERVICES › SPECIALIZED TECHNICAL/ MEDICAL SUPPORT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C77624Q0204

Offers Received: 7

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 8350 N CENTRAL EXPY STE 1900E, DALLAS, TX, 75206

Business Categories: Category Business, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $581,188

Exercised Options: $432,189

Current Obligation: $432,189

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline