VA Awards $775K for Tumor Registry Services to Best Practices Group LLC

Contract Overview

Contract Amount: $77,548 ($77.5K)

Contractor: Best Practices Group LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-04-01

End Date: 2026-02-28

Contract Duration: 333 days

Daily Burn Rate: $233/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: TUMOR REGISTRY SERVICES

Place of Performance

Location: RENTON, KING County, WASHINGTON, 98059

State: Washington Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $77,548.22 to BEST PRACTICES GROUP LLC for work described as: TUMOR REGISTRY SERVICES Key points: 1. Contract awarded for essential tumor registry services. 2. Best Practices Group LLC is the incumbent contractor. 3. Potential for increased costs if competition is limited. 4. Services fall under IT and data processing sectors.

Value Assessment

Rating: fair

The award amount of $775,482.22 for 333 days appears reasonable for specialized data services. However, without specific performance metrics or comparison to similar registry services, a definitive value assessment is difficult.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Simplified Acquisition Procedures), suggesting limited competition. While this can expedite the process, it may not always yield the best price discovery compared to full and open competition.

Taxpayer Impact: Taxpayer funds are being used for critical health data management. The limited competition raises a slight concern about maximizing value for money.

Public Impact

Ensures continued availability of vital tumor data for research and treatment. Supports the Department of Veterans Affairs' healthcare mission. Potential impact on patient care if services are disrupted.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP
Potential for price creep without robust oversight
Reliance on a single vendor for critical data

Positive Signals

Continuation of essential services
Fixed-price contract limits cost overruns

Sector Analysis

This contract falls within the IT and Data Processing sector, specifically related to healthcare data management. Spending benchmarks for similar registry services can vary widely based on scope and data complexity.

Small Business Impact

The data indicates this contract was not set aside for small businesses and was competed under SAP, suggesting larger businesses may have participated. Further analysis is needed to determine if small businesses had a fair opportunity to compete.

Oversight & Accountability

The Department of Veterans Affairs is responsible for oversight. The use of BPA calls and SAP warrants careful monitoring to ensure fair pricing and performance standards are met.

Related Government Programs

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition
Potential for vendor lock-in
Reliance on incumbent
Data security and privacy concerns

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $77,548.22 to BEST PRACTICES GROUP LLC. TUMOR REGISTRY SERVICES

Who is the contractor on this award?

The obligated recipient is BEST PRACTICES GROUP LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $77,548.22.

What is the period of performance?

Start: 2025-04-01. End: 2026-02-28.

What is the historical performance of Best Practices Group LLC in providing tumor registry services?

Historical performance data for Best Practices Group LLC is crucial for assessing reliability and value. Reviewing past contract performance evaluations, any past performance issues, and client feedback would provide insight into their capabilities and adherence to service level agreements. This information helps determine if they are the best value provider.

Are there any identified risks associated with the data security and privacy of the tumor registry?

Risks related to data security and privacy are paramount for sensitive health information. Potential risks include data breaches, unauthorized access, and non-compliance with HIPAA regulations. Robust security protocols, regular audits, and clear data handling policies are essential to mitigate these risks effectively.

How does the cost of these services compare to industry benchmarks for similar tumor registry functions?

Comparing the cost to industry benchmarks requires detailed analysis of the scope of work, data volume, and specific functionalities offered. Without this granular data, it's difficult to definitively state if the $775,482.22 is competitive. Benchmarking against similar VA or other federal agency contracts would be a valuable next step.

Industry Classification

NAICS: Information › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services › Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Product/Service Code: MEDICAL SERVICES › OTHER MEDICAL SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 5412 NE 6TH CT, RENTON, WA, 98059

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $77,548

Exercised Options: $77,548

Current Obligation: $77,548

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 36C26323A0012

IDV Type: BPA

Timeline