VA Awards $278,908 Contract for Air Balancer Services to CASS TAB SERVICE, LLC

Contract Overview

Contract Amount: $278,908 ($278.9K)

Contractor: Cass TAB Service, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-04-01

End Date: 2027-03-31

Contract Duration: 1,825 days

Daily Burn Rate: $153/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: INSPECTION AND TESTING SERVICE FOR THE AIR BALANCERS FOR THE NEBRASKA-WESTERN IOWA VA HEALTH CARE SYSTEM. PERIOD OF PERFORMANCE

Place of Performance

Location: OMAHA, DOUGLAS County, NEBRASKA, 68105

State: Nebraska Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $278,908 to CASS TAB SERVICE, LLC for work described as: INSPECTION AND TESTING SERVICE FOR THE AIR BALANCERS FOR THE NEBRASKA-WESTERN IOWA VA HEALTH CARE SYSTEM. PERIOD OF PERFORMANCE Key points: 1. Contract awarded for essential inspection and testing services for air balancers. 2. Competition method was 'COMPETED UNDER SAP', indicating a streamlined process. 3. The contract spans five years, suggesting a long-term need for these services. 4. The sector is related to facility maintenance and HVAC systems within healthcare. 5. Potential risk involves ensuring consistent service quality over the contract duration.

Value Assessment

Rating: good

The contract value of $278,908 over five years appears reasonable for specialized inspection and testing services. Benchmarking against similar HVAC maintenance contracts would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Simplified Acquisition Procedures), which typically involves a limited number of quotes. This method can be efficient but may not always yield the lowest possible price compared to full and open competition.

Taxpayer Impact: The use of SAP suggests an effort to streamline procurement for this service, potentially leading to faster delivery but with a trade-off in price discovery compared to broader competition.

Public Impact

Ensures proper functioning of HVAC systems at the Nebraska-Western Iowa VA Health Care System. Supports a safe and healthy environment for veterans receiving care. Maintains critical infrastructure for a major healthcare facility. Provides specialized technical services to a government agency.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP
Long contract duration (5 years)

Positive Signals

Clear need for specialized service
Firm Fixed Price contract type

Sector Analysis

This contract falls within the facility maintenance and operations sector, specifically focusing on HVAC systems. Spending benchmarks for similar services can vary widely based on facility size and complexity.

Small Business Impact

The data does not indicate if small businesses were involved in this procurement. Further analysis would be needed to determine small business participation.

Oversight & Accountability

The contract is managed by the Department of Veterans Affairs, which has established oversight mechanisms for procurement and contract performance. Monitoring service delivery and adherence to the contract terms is crucial.

Related Government Programs

Plumbing, Heating, and Air-Conditioning Contractors
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for price creep over 5 years
Risk of service quality decline without strong oversight
Limited competition may not yield best price
Dependency on a single vendor for critical service

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $278,908 to CASS TAB SERVICE, LLC. INSPECTION AND TESTING SERVICE FOR THE AIR BALANCERS FOR THE NEBRASKA-WESTERN IOWA VA HEALTH CARE SYSTEM. PERIOD OF PERFORMANCE

Who is the contractor on this award?

The obligated recipient is CASS TAB SERVICE, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $278,908.

What is the period of performance?

Start: 2022-04-01. End: 2027-03-31.

What is the specific scope of 'air balancers' and why is specialized inspection and testing required?

Air balancers are critical components of HVAC systems that regulate airflow. Specialized inspection and testing are necessary to ensure these systems operate efficiently, maintain air quality, and comply with health and safety standards, particularly vital in a healthcare setting to prevent the spread of airborne contaminants and ensure patient comfort.

What are the potential risks associated with a 5-year contract for HVAC inspection services?

A 5-year contract carries risks such as potential price escalation beyond initial estimates if not properly managed, degradation of service quality over time if performance is not rigorously monitored, and the possibility of technological advancements making the contracted services less effective or efficient before the contract ends. Vendor lock-in is also a concern.

How does competing under SAP impact the overall value for taxpayer money in this contract?

Competing under SAP (Simplified Acquisition Procedures) is designed for efficiency and speed, often involving fewer vendors than full and open competition. While it can reduce administrative costs, it may limit price competition, potentially leading to a higher price than could be achieved through broader solicitation. The value depends on whether the efficiency gains offset any potential price increase.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C26322Q0224

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1122 S ST, TEKAMAH, NE, 68061

Business Categories: Category Business, Economically Disadvantaged Women Owned Small Business, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $345,956

Exercised Options: $278,908

Current Obligation: $278,908

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline