VA awards $118K audio-visual upgrade and maintenance contract to EIDIM GROUP INC

Contract Overview

Contract Amount: $118,182 ($118.2K)

Contractor: Eidim Group Inc.

Awarding Agency: Department of Veterans Affairs

Start Date: 2024-04-19

End Date: 2027-04-18

Contract Duration: 1,094 days

Daily Burn Rate: $108/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: AUDIO-VISUAL UPGRADE AND BASE+2OY SERVICE MAINTENANCE AGREEMENT

Place of Performance

Location: BUENA PARK, ORANGE County, CALIFORNIA, 90621

State: California Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $118,181.91 to EIDIM GROUP INC. for work described as: AUDIO-VISUAL UPGRADE AND BASE+2OY SERVICE MAINTENANCE AGREEMENT Key points: 1. Contract focuses on audio-visual equipment and ongoing service maintenance. 2. EIDIM GROUP INC. is the sole awardee for this delivery order. 3. The contract duration spans approximately three years. 4. Pricing structure is Firm Fixed Price, indicating cost certainty. 5. This award falls under the 'Audio and Video Equipment Manufacturing' NAICS code. 6. The contract was awarded via full and open competition.

Value Assessment

Rating: fair

The contract value of $118,181.91 for a three-year audio-visual upgrade and service agreement appears to be within a reasonable range for specialized equipment and maintenance. Benchmarking against similar contracts for AV systems in federal facilities would provide a clearer picture of value for money. The firm fixed-price structure helps manage cost predictability for the agency. Without specific details on the scope of the upgrade and the service level agreement, a definitive value assessment is challenging.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded through full and open competition, suggesting that multiple vendors had the opportunity to bid. This process is designed to foster a competitive environment, potentially leading to better pricing and service offerings. The number of bidders is not specified, but the method of competition indicates a broad outreach. The agency's commitment to this procurement method is a positive sign for price discovery and efficient use of funds.

Taxpayer Impact: Full and open competition generally benefits taxpayers by promoting a marketplace where the best value is sought, potentially driving down costs and improving service quality through competitive pressures.

Public Impact

Veterans Affairs facilities will benefit from upgraded audio-visual capabilities. Services include equipment maintenance, ensuring operational readiness. The contract is geographically located in California. Potential impact on the audio-visual technology and service sector workforce.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Scope of 'upgrade' is not detailed, making it difficult to assess if it meets current technological needs or is a minimal refresh.
Specific performance metrics for maintenance services are not provided, hindering evaluation of service quality.
Long-term cost-effectiveness beyond the initial contract period is not assessed.

Positive Signals

Awarded through full and open competition, suggesting a competitive process.
Firm Fixed Price contract type provides cost certainty for the agency.
Contract includes service maintenance, ensuring ongoing functionality of AV systems.

Sector Analysis

The audio-visual equipment manufacturing and services sector is a dynamic market driven by technological advancements. Federal agencies are significant consumers of AV solutions for training, communication, and operational needs. This contract, falling under NAICS code 334310, represents a portion of the government's investment in maintaining and upgrading its technological infrastructure. Comparable spending benchmarks would involve analyzing other federal contracts for similar AV system procurements and maintenance agreements across different agencies.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a set-aside requirement. The prime contractor, EIDIM GROUP INC., is responsible for fulfilling the contract requirements. Analysis of their subcontracting plans, if any, would be necessary to understand potential small business participation.

Oversight & Accountability

Oversight for this contract would typically fall under the purview of the Department of Veterans Affairs contracting officer and program managers. Accountability measures are embedded within the contract's performance standards and the firm fixed-price structure, which incentivizes the contractor to meet agreed-upon terms. Transparency is facilitated by the public availability of contract awards, though detailed performance reports may not always be publicly accessible. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Audio-Visual Equipment
Service Maintenance Agreements
Information Technology Infrastructure

Risk Flags

Lack of detailed scope of work for 'upgrade'.
Absence of specific performance metrics for maintenance.
Limited public information on contractor's past performance for similar contracts.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $118,181.91 to EIDIM GROUP INC.. AUDIO-VISUAL UPGRADE AND BASE+2OY SERVICE MAINTENANCE AGREEMENT

Who is the contractor on this award?

The obligated recipient is EIDIM GROUP INC..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $118,181.91.

What is the period of performance?

Start: 2024-04-19. End: 2027-04-18.

What specific audio-visual equipment is being upgraded or provided under this contract?

The provided data does not specify the exact audio-visual equipment being upgraded or provided. The contract is categorized under NAICS code 334310, 'Audio and Video Equipment Manufacturing,' which suggests the scope could range from components to complete systems like projectors, displays, sound systems, video conferencing units, or related infrastructure. A detailed review of the contract's statement of work (SOW) or delivery order details would be necessary to ascertain the precise nature of the audio-visual assets involved in the upgrade and maintenance.

How does the pricing of this contract compare to similar audio-visual upgrade and maintenance contracts awarded by the VA or other federal agencies?

Direct comparison of pricing is challenging without specific details on the scope of work and the exact equipment involved. The total award of $118,181.91 over approximately three years for an 'AUDIO-VISUAL UPGRADE AND BASE+2OY SERVICE MAINTENANCE AGREEMENT' suggests a moderate investment. To benchmark effectively, one would need to identify comparable contracts for similar AV systems (e.g., conference room setups, digital signage) and maintenance services within the VA or across other agencies like GSA or DoD. Factors such as the number of locations, complexity of the systems, and service level agreements (SLAs) significantly influence pricing. A preliminary assessment suggests the price is not exceptionally high but requires detailed comparison.

What are the key performance indicators (KPIs) or service level agreements (SLAs) for the maintenance portion of this contract?

The provided summary data does not include specific Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) for the maintenance services. Typically, such agreements would define response times for service calls, uptime guarantees for critical AV systems, preventative maintenance schedules, and reporting requirements. The effectiveness and value of the maintenance component hinge on these details. Without them, it's difficult to assess the contractor's commitment to ensuring the operational readiness and longevity of the audio-visual equipment beyond the initial upgrade.

What is EIDIM GROUP INC.'s track record with the Department of Veterans Affairs and for similar audio-visual contracts?

Information regarding EIDIM GROUP INC.'s specific track record with the Department of Veterans Affairs (VA) or their performance on similar audio-visual contracts is not detailed in the provided summary. To assess their reliability and expertise, one would need to examine their past performance ratings on federal contract databases (like the Federal Procurement Data System - FPDS), any past issues or awards, and their experience with AV systems of comparable scale and complexity. Their presence as an awardee suggests they meet basic eligibility, but a deeper dive into their history is crucial for a comprehensive risk assessment.

What is the potential risk associated with a sole awardee for this delivery order, even if competed broadly?

While the contract was awarded under 'full and open competition,' EIDIM GROUP INC. is the sole awardee for this specific delivery order. The primary risk associated with a sole awardee, even from a competitive process, is reduced leverage for future negotiations or modifications. If the contractor underperforms or seeks significant price increases for follow-on work or extensions, the agency may have limited immediate alternatives without re-competing. However, the initial competition mitigates the risk of inflated pricing at the outset. The risk is further managed if the contract has clearly defined terms and performance standards.

How does this contract fit into the VA's broader strategy for modernizing its facilities and technology infrastructure?

This contract represents a component of the VA's ongoing efforts to modernize its facilities and technology infrastructure, specifically focusing on audio-visual capabilities. Upgraded AV systems are crucial for effective communication, training, telehealth services, and administrative functions within VA facilities. By investing in AV upgrades and maintenance, the VA aims to improve operational efficiency, enhance the experience for veterans and staff, and ensure its technological capabilities remain current. This specific award likely supports a particular facility or set of facilities within the VA's network.

Industry Classification

NAICS: Manufacturing › Audio and Video Equipment Manufacturing › Audio and Video Equipment Manufacturing

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1015 S PLACENTIA AVE, FULLERTON, CA, 92831

Business Categories: 8(a) Program Participant, Asian Pacific American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $191,489

Exercised Options: $118,182

Current Obligation: $118,182

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: GS03F105AA

IDV Type: FSS

Timeline