VA awards $26.5K contract for dental vacuum system replacement, completed under SAP

Contract Overview

Contract Amount: $26,454 ($26.5K)

Contractor: AB Martin Services Inc

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-09

End Date: 2026-07-10

Contract Duration: 92 days

Daily Burn Rate: $288/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: REPLACEMENT OF DENTAL DRY VACUUM SYSTEM

Place of Performance

Location: WHITE CITY, JACKSON County, OREGON, 97503

State: Oregon Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $26,453.85 to AB MARTIN SERVICES INC for work described as: REPLACEMENT OF DENTAL DRY VACUUM SYSTEM Key points: 1. Contract value is relatively small, suggesting a focused scope for system replacement. 2. Competition dynamics are not detailed but the award was made under SAP. 3. Risk indicators are low given the contract's size and short duration. 4. Performance context is limited to a dental vacuum system replacement. 5. Sector positioning is within healthcare support services, specifically dental equipment. 6. The award type is a Purchase Order, typical for smaller value procurements.

Value Assessment

Rating: good

The contract value of $26,500 for a dental vacuum system replacement appears reasonable for the scope. Without specific details on the system's complexity or the market rate for such replacements in Oregon, a direct benchmark is difficult. However, the award being made under Simplified Acquisition Procedures (SAP) suggests it falls within a price range where competitive bidding is streamlined, often leading to efficient pricing for smaller needs.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), which allows for a broader range of competition for procurements under a certain dollar threshold. While the exact number of bidders is not specified, SAP generally encourages multiple offers, contributing to price discovery and potentially better value for the government. The award type is a Purchase Order.

Taxpayer Impact: Competition under SAP aims to ensure fair pricing for taxpayers on smaller purchases. This process helps prevent overspending by allowing multiple vendors to bid, driving down costs.

Public Impact

Veterans receiving care at the specified VA facility will benefit from updated dental equipment. The service delivered is the replacement of a critical dental vacuum system. The geographic impact is localized to the VA facility in Oregon. Workforce implications are minimal, likely involving installation technicians.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under Simplified Acquisition Procedures, indicating efficient procurement for a smaller value contract.
Fixed Price contract type helps manage cost certainty.
Short performance period (92 days) suggests a focused and timely execution.

Sector Analysis

This contract falls within the healthcare support services sector, specifically related to medical equipment maintenance and replacement. The market for dental equipment and supplies is robust, with numerous manufacturers and service providers. This particular procurement represents a small expenditure within the broader federal healthcare spending landscape, focusing on essential infrastructure for a VA medical facility.

Small Business Impact

Information regarding small business set-asides or subcontracting plans is not provided for this contract. As it was competed under SAP, it's possible that small businesses were encouraged to participate, but no specific set-aside was mandated. Further analysis would be needed to determine the extent of small business involvement.

Oversight & Accountability

Oversight for this contract would typically reside with the Department of Veterans Affairs contracting officers and facility management. As a Purchase Order under SAP, it is subject to standard procurement regulations and internal VA oversight processes. Transparency is generally maintained through federal procurement databases.

Related Government Programs

VA Medical Equipment Procurement
Healthcare Facility Maintenance Contracts
Dental Equipment and Supplies

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $26,453.85 to AB MARTIN SERVICES INC. REPLACEMENT OF DENTAL DRY VACUUM SYSTEM

Who is the contractor on this award?

The obligated recipient is AB MARTIN SERVICES INC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $26,453.85.

What is the period of performance?

Start: 2026-04-09. End: 2026-07-10.

What is the typical lifespan and replacement cycle for dental vacuum systems in healthcare facilities?

The typical lifespan for dental vacuum systems can vary significantly based on the model, usage intensity, and maintenance schedule, but generally ranges from 7 to 15 years. Factors such as the type of dental procedures performed, the number of operatory chairs served, and the quality of water filtration and maintenance directly impact longevity. Facilities often establish preventative maintenance programs to extend system life and ensure reliable operation. Replacement is typically triggered by system failure, obsolescence of parts, or when repair costs exceed a certain threshold, often aligning with broader facility upgrade cycles or regulatory compliance updates.

How does the Simplified Acquisition Procedures (SAP) process typically influence pricing compared to larger contract vehicles?

Simplified Acquisition Procedures (SAP) are designed for procurements below a certain dollar threshold (currently $250,000 for most agencies). This process streamlines the acquisition lifecycle, often involving fewer documentation requirements and a shorter solicitation period. For smaller value items like the dental vacuum system replacement, SAP generally encourages competition among a wider pool of vendors, including small businesses, through methods like GSA Advantage or direct solicitations. While the administrative overhead is lower, the competitive nature within the SAP threshold typically leads to fair market pricing. However, for very large or complex procurements, larger contract vehicles might leverage economies of scale or longer-term strategic partnerships that could result in different pricing dynamics.

What are the potential risks associated with replacing a dental vacuum system, and how are they mitigated?

Potential risks in replacing a dental vacuum system include operational disruption to dental services, installation errors leading to system malfunction, incompatibility with existing infrastructure, and cost overruns. Mitigation strategies involve thorough planning, including site surveys and system compatibility checks, before procurement. Selecting a reputable contractor with proven experience in dental equipment installation is crucial. Phased installation or scheduling during off-peak hours can minimize service disruption. Clear contract specifications, including performance standards and warranty requirements, help ensure proper installation and functionality. The relatively small value and short duration of this specific contract suggest that the risks are likely well-contained and manageable.

What is the significance of the 'Dental Equipment and Supplies Manufacturing' NAICS code for this contract?

The North American Industry Classification System (NAICS) code 339114, 'Dental Equipment and Supplies Manufacturing,' indicates the primary industry classification of the goods or services being procured. For this contract, it signifies that the procurement is related to dental equipment, likely encompassing the purchase of the vacuum system itself or related components and installation services. This code helps in categorizing federal spending, identifying relevant industries and potential contractors, and analyzing market trends within the dental equipment sector. It suggests the contract is for a product or service directly tied to the manufacturing or distribution of dental apparatus.

What does the 'PURCHASE ORDER' award type imply about the nature of this transaction?

A 'Purchase Order' (PO) is a common type of contract used for relatively low-value, straightforward procurements, especially those conducted under Simplified Acquisition Procedures (SAP). It typically signifies a direct agreement between the buyer (the VA) and the seller (AB MARTIN SERVICES INC) for specific goods or services at an agreed-upon price. POs are often used for routine purchases of supplies or services where the requirements are well-defined and the risk is minimal. This award type suggests a streamlined transaction, likely involving the purchase of a specific dental vacuum system or its installation, rather than a complex, long-term service agreement.

Industry Classification

NAICS: Manufacturing › Medical Equipment and Supplies Manufacturing › Dental Equipment and Supplies Manufacturing

Product/Service Code: MEDICAL/DENTAL/VETERINARY EQPT/SUPP

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C26026Q0421

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 7959 W GIBBS RD, SPRINGDALE, AR, 72762

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $26,454

Exercised Options: $26,454

Current Obligation: $26,454

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline