VA Awards $5.7M for Document Control Software to Medialab Solutions LLC

Contract Overview

Contract Amount: $5,690 ($5.7K)

Contractor: Medialab Solutions LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-05-27

End Date: 2027-05-26

Contract Duration: 364 days

Daily Burn Rate: $16/day

Competition Type: NOT COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: DOCUMENT CONTROL SOFTWARE ANCHORAGE AK VAMC

Place of Performance

Location: LAWRENCEVILLE, GWINNETT County, GEORGIA, 30043

State: Georgia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $5,689.8 to MEDIALAB SOLUTIONS LLC for work described as: DOCUMENT CONTROL SOFTWARE ANCHORAGE AK VAMC Key points: 1. The Department of Veterans Affairs (VA) awarded a $5.7 million contract for document control software. 2. Medialab Solutions LLC is the sole awardee, raising questions about competition. 3. The contract is for a 364-day period, ending May 2027. 4. The NAICS code 513210 indicates a focus on software publishing.

Value Assessment

Rating: questionable

Pricing is difficult to assess without competitive benchmarks. The firm fixed-price contract suggests a defined cost, but the lack of competition prevents a clear value-for-money determination.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was not competed under Simplified Acquisition Procedures (SAP), indicating a limited competition approach. This method may not yield the best price discovery.

Taxpayer Impact: The lack of robust competition could lead to taxpayers overpaying for this software.

Public Impact

Veterans may experience improved access to and management of their health records. The VA's reliance on a single vendor could create future dependency and potential price increases. This award highlights the VA's ongoing investment in modernizing its information systems.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition
Potential vendor lock-in

Positive Signals

Firm fixed-price contract
Clear delivery period

Sector Analysis

The IT sector, particularly software publishing, sees significant government spending. Benchmarks for similar document control software contracts vary widely based on features and scale.

Small Business Impact

There is no indication that small businesses were involved in this procurement, either as prime contractors or subcontractors.

Oversight & Accountability

The VA's procurement process should ensure fair and open competition to achieve best value. Oversight is needed to confirm the necessity of a limited competition approach.

Related Government Programs

Software Publishers
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Lack of competition
Potential for overpayment
Vendor dependency
Limited transparency on justification

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $5,689.8 to MEDIALAB SOLUTIONS LLC. DOCUMENT CONTROL SOFTWARE ANCHORAGE AK VAMC

Who is the contractor on this award?

The obligated recipient is MEDIALAB SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $5,689.8.

What is the period of performance?

Start: 2026-05-27. End: 2027-05-26.

What is the justification for not competing this contract more broadly?

The justification for limited competition is not provided in the data. Typically, such decisions are based on factors like unique capabilities, urgent needs, or specific government requirements that only one vendor can meet. Further investigation would be needed to understand the specific rationale behind this award.

What are the risks associated with a sole-source award for critical software?

Sole-source awards carry risks of inflated pricing, vendor lock-in, and reduced innovation due to lack of market pressure. The government may become overly reliant on a single provider, making future contract negotiations more challenging and potentially leading to higher costs over time.

How does this software contribute to the VA's mission effectiveness?

Document control software is crucial for managing vast amounts of information, ensuring data integrity, and facilitating efficient access for authorized personnel. For the VA, this translates to better patient care coordination, streamlined administrative processes, and improved compliance with record-keeping regulations, ultimately supporting the mission to serve veterans.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: NOT COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1745 N BROWN RD STE 300, LAWRENCEVILLE, GA, 30043

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,690

Exercised Options: $5,690

Current Obligation: $5,690

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C26025D0026

IDV Type: IDC

Timeline