VA Awards $4.5M Contract for Fit Testing to POLYMEDCO LLC Under Full and Open Competition

Contract Overview

Contract Amount: $4,507 ($4.5K)

Contractor: Polymedco LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2024-10-01

End Date: 2025-09-30

Contract Duration: 364 days

Daily Burn Rate: $12/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: FIT TESTING.

Place of Performance

Location: CORTLANDT MANOR, WESTCHESTER County, NEW YORK, 10567

State: New York Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $4,506.76 to POLYMEDCO LLC for work described as: FIT TESTING. Key points: 1. The Department of Veterans Affairs (VA) has awarded a contract valued at $4.5 million for fit testing services. 2. POLYMEDCO LLC secured the contract through a full and open competition, indicating a competitive bidding process. 3. The contract duration is 364 days, ending September 30, 2025. 4. The primary service category is Analytical Laboratory Instrument Manufacturing, suggesting specialized equipment or related services are involved.

Value Assessment

Rating: good

The contract value of $4.5 million for a 364-day duration appears reasonable given the specialized nature of fit testing, especially for analytical laboratory instruments. Benchmarking against similar contracts for specialized medical equipment maintenance or calibration services would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, which typically allows for the widest possible range of bidders and fosters competitive pricing. This method is expected to yield fair market value for the services provided.

Taxpayer Impact: The competitive nature of the award suggests that taxpayers are likely receiving good value for the funds expended on this essential fit testing service.

Public Impact

Ensures the proper functioning and safety of analytical laboratory instruments used in VA facilities. Supports the VA's mission to provide quality healthcare by maintaining reliable diagnostic and testing equipment. The contract award to POLYMEDCO LLC contributes to the operational efficiency of VA laboratories.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases if demand for fit testing services escalates beyond initial projections.
Reliance on a single vendor for a critical service could pose a risk if POLYMEDCO LLC faces operational challenges.

Positive Signals

Awarded through full and open competition, suggesting competitive pricing.
Clear contract duration and end date provide predictability.
Contract is for a specific, essential service for laboratory operations.

Sector Analysis

The contract falls under the Analytical Laboratory Instrument Manufacturing sector, which is crucial for healthcare and research. Spending in this sector can vary significantly based on technological advancements and agency needs. The $4.5 million award is a substantial but not extraordinary amount for specialized laboratory support services.

Small Business Impact

The data indicates that this contract was not awarded to a small business (ss: false, sb: false). Further analysis would be needed to determine if small businesses had an opportunity to participate in the bidding process or if subcontracting opportunities exist.

Oversight & Accountability

The award through full and open competition suggests a structured procurement process. Oversight will be critical to ensure POLYMEDCO LLC meets all performance requirements and that the VA receives the full value of the contract, particularly regarding the quality and timeliness of fit testing.

Related Government Programs

Analytical Laboratory Instrument Manufacturing
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Contract duration is just under one year, potentially requiring re-competition soon.
No small business participation indicated in the award data.
Specific details on the analytical instruments covered are not provided.
Reliance on a single vendor for a critical service.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $4,506.76 to POLYMEDCO LLC. FIT TESTING.

Who is the contractor on this award?

The obligated recipient is POLYMEDCO LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $4,506.76.

What is the period of performance?

Start: 2024-10-01. End: 2025-09-30.

What specific types of analytical laboratory instruments are covered under this fit testing contract, and what is the criticality of their proper functioning to VA operations?

The contract specifies fit testing for analytical laboratory instruments. While the exact instruments are not detailed, these typically include equipment used for diagnostics, testing, and research within VA healthcare facilities. Their proper functioning is critical for accurate patient diagnoses, effective treatment planning, and reliable medical research, directly impacting patient care and health outcomes.

What are the potential risks associated with relying on POLYMEDCO LLC for fit testing, and what mitigation strategies are in place?

Potential risks include service disruptions due to POLYMEDCO LLC's operational issues, or a lack of competitive pricing if future renewals are not managed competitively. Mitigation strategies could involve performance monitoring, clear service level agreements, and ensuring contingency plans are considered for future procurements to maintain service continuity and cost-effectiveness.

How does the $4.5 million contract value compare to industry benchmarks for similar fit testing services, and what is the expected return on investment for the VA?

Without specific industry benchmarks for this niche service, a direct comparison is difficult. However, the value appears reasonable for a year-long contract supporting critical laboratory equipment. The return on investment is primarily measured in ensuring the accuracy and reliability of diagnostic tests, preventing equipment failures, and maintaining compliance, all of which are vital for patient safety and efficient healthcare delivery.

Industry Classification

NAICS: Manufacturing › Navigational, Measuring, Electromedical, and Control Instruments Manufacturing › Analytical Laboratory Instrument Manufacturing

Product/Service Code: INSTRUMENTS AND LABORATORY EQPT

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 510 FURNACE DOCK RD, CORTLANDT MANOR, NY, 10567

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $4,507

Exercised Options: $4,507

Current Obligation: $4,507

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 36C26021A0047

IDV Type: BPA

Timeline