VA awards $160K for HVAC Maintenance to Sentinel Services, LLC under SAP

Contract Overview

Contract Amount: $160,000 ($160.0K)

Contractor: Sentinel Services, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-08

End Date: 2026-06-30

Contract Duration: 83 days

Daily Burn Rate: $1.9K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: HVAC MAINTENANCE

Place of Performance

Location: ELKINS, WASHINGTON County, ARKANSAS, 72727

State: Arkansas Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $160,000 to SENTINEL SERVICES, LLC for work described as: HVAC MAINTENANCE Key points: 1. Contract awarded to Sentinel Services, LLC for HVAC maintenance. 2. The contract value is $160,000. 3. Competition was conducted under Simplified Acquisition Procedures (SAP). 4. The contract is for a duration of 83 days. 5. The agency is the Department of Veterans Affairs.

Value Assessment

Rating: fair

The contract value of $160,000 for 83 days of HVAC maintenance appears reasonable for the scope. However, without specific details on the services provided and the number of facilities covered, a precise pricing assessment is difficult.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically involves limited competition. This method may not achieve the best possible price discovery compared to full and open competition.

Taxpayer Impact: The taxpayer impact is likely moderate given the contract value. While SAP can be efficient for smaller procurements, it may result in slightly higher costs than a fully competitive process.

Public Impact

Ensures operational readiness of VA facilities by maintaining critical HVAC systems. Supports the health and comfort of veterans and staff within VA medical centers. Provides essential services to a government agency, contributing to public infrastructure.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP
Short contract duration may indicate a need for ongoing services
No small business set-aside noted

Positive Signals

Addresses essential facility maintenance needs
Clear contract end date
Firm Fixed Price contract type

Sector Analysis

HVAC maintenance is a critical component of facility management across various sectors, including government operations. Spending benchmarks for such services can vary widely based on facility size, age, and climate.

Small Business Impact

The data does not indicate if this contract was set aside for small businesses. Further analysis would be needed to determine the impact on small business participation in government contracting.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract to ensure timely and effective HVAC maintenance. Standard procurement regulations and oversight mechanisms should apply.

Related Government Programs

Plumbing, Heating, and Air-Conditioning Contractors
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition
Short contract duration
No small business set-aside specified
Potential for higher costs due to SAP

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $160,000 to SENTINEL SERVICES, LLC. HVAC MAINTENANCE

Who is the contractor on this award?

The obligated recipient is SENTINEL SERVICES, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $160,000.

What is the period of performance?

Start: 2026-04-08. End: 2026-06-30.

What is the typical cost range for HVAC maintenance services of this duration and scope for similar government facilities?

The typical cost range for HVAC maintenance services of this duration (83 days) and scope can vary significantly. Factors like the size and complexity of the facilities, the specific services included (preventative, corrective, emergency), and geographic location play a major role. For a government facility, costs could range from tens of thousands to over a hundred thousand dollars, depending on these variables. Benchmarking against similar VA facilities or other federal agencies would provide a more accurate comparison.

What are the potential risks associated with using Simplified Acquisition Procedures (SAP) for this type of service?

Using SAP for HVAC maintenance can introduce risks such as potentially higher prices due to limited competition, reduced transparency, and a narrower pool of qualified vendors. While SAP is designed for efficiency in smaller procurements, it may not always yield the best value for the government. There's also a risk that critical maintenance needs might be overlooked if vendors are not thoroughly vetted or if the scope of work is not precisely defined.

How effectively does this contract contribute to the overall operational readiness and mission of the Department of Veterans Affairs?

This contract is crucial for the operational readiness of VA facilities by ensuring the proper functioning of HVAC systems, which directly impacts the comfort and health of veterans and staff. Reliable HVAC is essential for maintaining a safe and therapeutic environment in healthcare settings. Effective maintenance prevents costly breakdowns and ensures continuity of services, thereby directly supporting the VA's mission to provide healthcare and benefits to veterans.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2073 N CENTER ST STE E, ELKINS, AR, 72727

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $160,000

Exercised Options: $160,000

Current Obligation: $160,000

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C25625D0031

IDV Type: IDC

Timeline