VA awards $2.28M contract for floor care at Texas medical center, highlighting facilities support services

Contract Overview

Contract Amount: $2,284,715 ($2.3M)

Contractor: Diverse Professional Solutions LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-04-10

End Date: 2027-04-09

Contract Duration: 729 days

Daily Burn Rate: $3.1K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FLOOR CARE AND MAINTENANCE SVC MEDVAMC

Place of Performance

Location: HOUSTON, HARRIS County, TEXAS, 77030

State: Texas Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2.3 million to DIVERSE PROFESSIONAL SOLUTIONS LLC for work described as: FLOOR CARE AND MAINTENANCE SVC MEDVAMC Key points: 1. Contract focuses on essential facilities support, ensuring a clean and safe environment for veterans. 2. The award was made under full and open competition, suggesting a competitive bidding process. 3. Fixed-price contract type helps mitigate cost overrun risks for the government. 4. The duration of the contract is approximately two years, indicating a need for sustained services. 5. The vendor, Diverse Professional Solutions LLC, is tasked with providing these critical maintenance services. 6. This contract falls under the Facilities Support Services NAICS code, a common area for government procurement.

Value Assessment

Rating: good

The contract value of $2.28 million over two years for floor care and maintenance services at a single VA medical center appears reasonable. Benchmarking against similar contracts for facilities maintenance at federal medical facilities of comparable size and scope would provide a more precise value assessment. However, the firm-fixed-price structure suggests that the contractor bears the risk of cost increases, which is generally favorable for the government. The absence of specific performance metrics in the provided data makes a detailed value-for-money assessment challenging without further context.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was awarded through full and open competition, indicating that all responsible sources were permitted to submit bids. The presence of multiple bidders, though the exact number is not specified, generally leads to more competitive pricing and a wider selection of qualified contractors. This approach is designed to ensure the government receives the best value by leveraging market forces to drive down costs and improve service quality.

Taxpayer Impact: Full and open competition is the most taxpayer-friendly approach, as it maximizes the chances of securing services at the most competitive price possible. It ensures that taxpayer funds are used efficiently by fostering a robust marketplace for government services.

Public Impact

Veterans receiving care at the VA Medical Center in Texas will benefit from a cleaner and more hygienic environment. The contract ensures the continuous delivery of essential floor care and maintenance services, crucial for healthcare facility operations. The geographic impact is localized to the specific VA Medical Center in Texas where the services are being performed. The contract supports jobs within the facilities maintenance and janitorial services sector, likely benefiting the local Texas workforce.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality variability if performance standards are not rigorously monitored.
Reliance on a single vendor for a critical facility service could pose a risk if the vendor faces operational challenges.

Positive Signals

Firm-fixed-price contract type helps control costs and provides budget certainty.
Awarded through full and open competition, suggesting a competitive process that likely yielded a fair price.
The contract duration of two years allows for consistent service delivery and reduces administrative burden associated with frequent re-competition.

Sector Analysis

The Facilities Support Services sector, categorized under NAICS code 561210, encompasses a broad range of services essential for the operation and maintenance of buildings and other physical structures. This includes janitorial services, pest control, landscaping, and general maintenance. Government spending in this sector is substantial, driven by the need to maintain federal buildings, military installations, and healthcare facilities. Contracts like this one are typical for ensuring the upkeep of critical infrastructure, with spending benchmarks varying widely based on the size and complexity of the facility.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses (ss: false, sb: false). Therefore, there are no direct subcontracting implications for small businesses stemming from a small business set-aside. The prime contractor, Diverse Professional Solutions LLC, is not explicitly identified as a small business in the provided data. Analysis of subcontracting opportunities would require further investigation into the prime contractor's practices and the specific terms of the contract regarding subcontracting plans.

Oversight & Accountability

Oversight for this contract will primarily reside with the Department of Veterans Affairs (VA) contracting officers and program managers. They are responsible for monitoring contractor performance, ensuring compliance with contract terms, and approving payments. The VA has an Office of Inspector General (OIG) that conducts audits and investigations into VA programs and operations, which could include reviewing the effectiveness and efficiency of service contracts like this one. Transparency is facilitated through contract databases like FPDS, which provide public access to contract award details.

Related Government Programs

Facilities Maintenance Services
Janitorial Services
Healthcare Facility Support
Government Building Operations

Risk Flags

Potential for service disruption if contractor fails to perform.
Adequacy of oversight to ensure service quality and compliance.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2.3 million to DIVERSE PROFESSIONAL SOLUTIONS LLC. FLOOR CARE AND MAINTENANCE SVC MEDVAMC

Who is the contractor on this award?

The obligated recipient is DIVERSE PROFESSIONAL SOLUTIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2.3 million.

What is the period of performance?

Start: 2025-04-10. End: 2027-04-09.

What is the track record of Diverse Professional Solutions LLC in performing similar government contracts?

A review of Diverse Professional Solutions LLC's contract history would be necessary to assess their track record. This would involve examining past performance evaluations, any documented instances of contract disputes or terminations, and the types and values of previous contracts they have held. Without access to this specific performance data, it is difficult to definitively gauge their reliability and capability in executing floor care and maintenance services for a federal agency. Information on their past performance on contracts with the Department of Veterans Affairs or other federal entities would be particularly relevant.

How does the awarded price compare to market rates for similar floor care services in Texas?

To compare the awarded price of $2.28 million over two years to market rates, one would need to gather data on prevailing prices for similar floor care and maintenance services in the Texas region. This would involve researching commercial service provider rates, considering factors such as square footage, types of services required (e.g., deep cleaning, daily upkeep, specialized floor treatments), frequency of service, and the specific types of flooring. Benchmarking against other government contracts for similar services in the same geographic area, adjusted for scope and duration, would also provide valuable context. The firm-fixed-price nature of this contract suggests the price was determined through negotiation or competitive bidding, aiming to align with market expectations.

What are the key performance indicators (KPIs) and service level agreements (SLAs) associated with this contract?

The provided data does not specify the key performance indicators (KPIs) or service level agreements (SLAs) for this contract. Typically, such contracts would include detailed requirements regarding cleanliness standards, response times for urgent issues, frequency of specific cleaning tasks, and acceptable defect rates. Performance would be monitored against these metrics, and failure to meet them could result in penalties or corrective actions. A thorough review of the contract document itself would be required to identify these specific performance standards and ensure the contractor's adherence to them.

What is the historical spending pattern for floor care and maintenance services at this specific VA Medical Center?

To analyze historical spending patterns for floor care and maintenance at this VA Medical Center, one would need to access historical contract data for this facility over previous fiscal years. This would involve searching federal procurement databases for contracts awarded for similar services (NAICS 561210 or related codes) to this specific medical center. By aggregating the values and durations of these past contracts, an understanding of the typical annual expenditure, fluctuations in spending, and the number of different contractors utilized over time could be established. This historical context is crucial for assessing whether the current $2.28 million award represents an increase, decrease, or stable level of investment in these services.

Are there any specific risks identified by the VA regarding the contractor's ability to perform these services?

The provided summary data does not explicitly detail any specific risks identified by the VA concerning Diverse Professional Solutions LLC's ability to perform these floor care and maintenance services. However, standard government contracting processes include pre-award assessments of contractor responsibility, which evaluate financial stability, performance history, and overall capacity. Any significant concerns would typically be addressed during this phase or through specific contract clauses. Without access to the full contract file or pre-award reviews, it's presumed the VA found the contractor responsible and capable at the time of award.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Facilities Support Services › Facilities Support Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 3406 E FRIERSON AVE, TAMPA, FL, 33610

Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, DoT Certified Disadvantaged Business Enterprise, HUBZone Firm, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $3,478,731

Exercised Options: $2,284,715

Current Obligation: $2,284,715

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 47QSHA22D0016

IDV Type: FSS

Timeline