VA Awards $29.9M for Document Destruction Services to Griffin Resources LLC

Contract Overview

Contract Amount: $29,946 ($29.9K)

Contractor: Griffin Resources LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-12-22

End Date: 2024-12-21

Contract Duration: 365 days

Daily Burn Rate: $82/day

Competition Type: FULL AND OPEN COMPETITION

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: DOCUMENT DESTRUCTION SERVICES

Place of Performance

Location: WICHITA, SEDGWICK County, KANSAS, 67218

State: Kansas Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $29,946.3 to GRIFFIN RESOURCES LLC for work described as: DOCUMENT DESTRUCTION SERVICES Key points: 1. Contract awarded to Griffin Resources LLC for document destruction. 2. The contract value is $29.9 million. 3. The agency is the Department of Veterans Affairs. 4. The NAICS code is 561990 (All Other Support Services).

Value Assessment

Rating: fair

The contract value of $29.9 million for document destruction services appears high for a one-year duration. Benchmarking against similar contracts for document destruction is needed to assess if this pricing is competitive.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating a competitive bidding process. However, the specific pricing outcomes and whether multiple bids were received are not detailed, impacting the assessment of price discovery.

Taxpayer Impact: Taxpayer funds are being utilized for this service. The value for money will depend on the efficiency and cost-effectiveness of the services provided by Griffin Resources LLC.

Public Impact

Ensures secure and compliant destruction of sensitive veteran records. Supports VA's operational needs for managing and disposing of documents. Potential for job creation and economic activity in Kansas.

Waste & Efficiency Indicators

Waste Risk Score: 82 / 10

Warning Flags

High contract value for a single year.
Lack of detailed pricing justification.
Potential for overpayment if not benchmarked effectively.

Positive Signals

Awarded through full and open competition.
Clear service requirement for a federal agency.

Sector Analysis

The document destruction services fall under the broader category of support services. Spending in this sector can vary significantly based on agency size, data sensitivity, and geographic location. Benchmarking against similar federal contracts is crucial for assessing value.

Small Business Impact

The contract was awarded to Griffin Resources LLC, a company based in Kansas. Information on whether this company is a small business is not provided, and its impact on small business participation is therefore unknown.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Robust oversight is necessary to ensure service delivery meets requirements and that the pricing remains competitive throughout the contract term.

Related Government Programs

All Other Support Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

High contract value relative to duration.
Potential for uncompetitive pricing if competition was weak.
Lack of transparency on small business status.
Need for detailed cost-benefit analysis.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $29,946.3 to GRIFFIN RESOURCES LLC. DOCUMENT DESTRUCTION SERVICES

Who is the contractor on this award?

The obligated recipient is GRIFFIN RESOURCES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $29,946.3.

What is the period of performance?

Start: 2023-12-22. End: 2024-12-21.

What is the typical cost for document destruction services of this scale, and how does Griffin Resources LLC's pricing compare?

The typical cost for document destruction services varies widely based on volume, frequency, security levels, and geographic location. For a $29.9 million contract over one year, it suggests a very large volume of documents or highly specialized destruction requirements. A thorough benchmark analysis against similar federal contracts, considering the specific services rendered and the number of bids received, is essential to determine if Griffin Resources LLC's pricing is competitive and represents good value for taxpayers.

What are the specific security and compliance requirements for this document destruction contract, and how are they being monitored?

The contract likely mandates strict adherence to federal regulations regarding data privacy and secure destruction, such as HIPAA for health information. Monitoring would typically involve regular audits, verification of destruction certificates, and performance reviews to ensure Griffin Resources LLC meets all security protocols and compliance standards. The Department of Veterans Affairs must have clear metrics and reporting mechanisms in place to track adherence.

How does the $29.9 million award for a one-year contract align with the VA's long-term document management strategy and budget?

A $29.9 million expenditure for a single year of document destruction services warrants scrutiny regarding its alignment with the VA's overall budget and long-term strategy. It's important to understand if this represents a surge in document volume, a shift in destruction methods, or if it's part of a larger, multi-year plan. Analyzing the VA's historical spending and future projections for document management will clarify the strategic and budgetary rationale for this significant award.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Other Support Services › All Other Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2876 NE DIAMOND LAKE BLVD, ROSEBURG, OR, 97470

Business Categories: Category Business, Corporate Entity Not Tax Exempt, HUBZone Firm, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $29,946

Exercised Options: $29,946

Current Obligation: $29,946

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 36C25524A0011

IDV Type: BPA

Timeline