VA Awards $7.75M Contract for Elevator Modernization at Kansas City VA Medical Center

Contract Overview

Contract Amount: $7,752,184 ($7.8M)

Contractor: A4 Services LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-04-06

End Date: 2026-04-28

Contract Duration: 1,483 days

Daily Burn Rate: $5.2K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: 589-22-410, REPLACE ELEVATORS BUILDING 1 & 15, KCVA

Place of Performance

Location: KANSAS CITY, JACKSON County, MISSOURI, 64128

State: Missouri Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $7.8 million to A4 SERVICES LLC for work described as: 589-22-410, REPLACE ELEVATORS BUILDING 1 & 15, KCVA Key points: 1. Contract awarded to A4 SERVICES LLC for elevator upgrades at KCVA. 2. The contract is a firm-fixed-price definitive contract with a duration of 1483 days. 3. Competition was full and open after exclusion of sources, indicating a structured procurement process. 4. The total award value is $7,752,183.63. 5. The project aims to improve essential building infrastructure at the VA facility.

Value Assessment

Rating: good

The award amount of $7.75M for elevator modernization appears reasonable given the scope of replacing elevators in two buildings. Benchmarking against similar large-scale elevator replacement projects in healthcare facilities would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The procurement utilized full and open competition after exclusion of sources, suggesting that while initial sources might have been limited, the final award was based on a competitive process. This method aims to ensure fair pricing and access to qualified contractors.

Taxpayer Impact: Taxpayers benefit from a competitive process that seeks to secure the best value for essential infrastructure upgrades at a federal facility.

Public Impact

Improved patient care and staff efficiency through reliable elevator services. Enhanced accessibility for veterans and visitors within the medical center. Modernized infrastructure supports the long-term operational viability of the KCVA. Potential for reduced maintenance costs and downtime with new elevator systems.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Contract duration is lengthy (1483 days), requiring sustained oversight.
Potential for unforeseen construction challenges in older buildings.
Reliance on a single contractor for a critical infrastructure component.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Full and open competition promotes value.
Project addresses essential facility needs.

Sector Analysis

This contract falls under the 'Other Building Equipment Contractors' category, which includes services for the installation, maintenance, and repair of building systems. Spending in this sector is crucial for maintaining federal facilities and ensuring operational continuity.

Small Business Impact

The data indicates that the awardee is A4 SERVICES LLC. There is no specific information provided regarding small business participation or subcontracting goals within this contract, nor does it appear to be set aside for small businesses.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Robust oversight will be necessary to ensure timely completion, adherence to quality standards, and effective management of the long-term project.

Related Government Programs

Other Building Equipment Contractors
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Long contract duration may increase risk of cost overruns or scope creep.
Potential for unforeseen structural issues in older buildings impacting timeline and cost.
Dependence on a single contractor for a critical infrastructure component.
Need for diligent oversight to ensure quality and compliance throughout the project lifecycle.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $7.8 million to A4 SERVICES LLC. 589-22-410, REPLACE ELEVATORS BUILDING 1 & 15, KCVA

Who is the contractor on this award?

The obligated recipient is A4 SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $7.8 million.

What is the period of performance?

Start: 2022-04-06. End: 2026-04-28.

What specific technological upgrades are included in the elevator replacement, and how do they align with modern safety and accessibility standards?

The contract details do not specify the exact technological upgrades. However, elevator modernization typically includes installing new control systems, energy-efficient motors, improved safety features like emergency communication systems, and enhanced accessibility features such as larger car sizes and braille controls. Compliance with current ADA and safety codes is generally a requirement for such projects.

What is the historical performance record of A4 SERVICES LLC on similar government contracts, particularly regarding project timelines and budget adherence?

Assessing A4 SERVICES LLC's historical performance requires accessing contract databases like the Federal Procurement Data System (FPDS) or CPARS. Without this data, it's difficult to definitively state their track record. However, the VA's decision to award this contract suggests they met pre-qualification criteria, but ongoing monitoring is crucial.

How will the VA ensure minimal disruption to medical center operations during the elevator replacement, given the critical nature of the facility?

Effective project management and phased implementation are key. The VA will likely coordinate closely with A4 SERVICES LLC to schedule noisy or disruptive work during off-peak hours, potentially implement temporary elevator solutions or reroute patient/staff traffic, and maintain clear communication channels to mitigate operational impacts.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Other Building Equipment Contractors

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 36C25522R0030

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 39 GREYSTONE BLVD, CABOT, AR, 72023

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $7,856,073

Exercised Options: $7,856,073

Current Obligation: $7,752,184

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline