VA Awards $319,650 for Surfacide Helios UV System Warranty and Software Access to Breezworld LLC

Contract Overview

Contract Amount: $31,965 ($32.0K)

Contractor: Breeworld LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2024-07-06

End Date: 2027-07-05

Contract Duration: 1,094 days

Daily Burn Rate: $29/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: NEW WARRANTY AND ONLINE SOFTWARE ACCESS FOR THE SURFACIDE HELIOS UV SYSTEM THAT CONTAINS THREE INDIVIDUAL GERM ZAPPING ROBOT MACHINES AS PART OF THE SYSTEM. ALL WORK WILL BE DONE AT THE MADISON, WI VHA.

Place of Performance

Location: MADISON, DANE County, WISCONSIN, 53705

State: Wisconsin Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $31,965 to BREEWORLD LLC for work described as: NEW WARRANTY AND ONLINE SOFTWARE ACCESS FOR THE SURFACIDE HELIOS UV SYSTEM THAT CONTAINS THREE INDIVIDUAL GERM ZAPPING ROBOT MACHINES AS PART OF THE SYSTEM. ALL WORK WILL BE DONE AT THE MADISON, WI VHA. Key points: 1. The contract covers warranty and online software access for germ-zapping robot machines. 2. Competition was conducted under Simplified Acquisition Procedures (SAP), suggesting a focus on smaller procurements. 3. The award is a Firm Fixed Price Purchase Order, providing cost certainty for the VA. 4. The primary location for service is Madison, WI. 5. The contract duration is approximately three years.

Value Assessment

Rating: fair

The price of $319,650 for a three-year warranty and software access for three UV germ-zapping robots appears reasonable given the specialized nature of the equipment and the inclusion of ongoing software services. Benchmarking is difficult without specific details on the system's original cost and the scope of the software access.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically allows for a broader range of competition than sole-source but may not reach the full and open market. This method can lead to efficient procurement for smaller dollar amounts but might limit price discovery compared to larger, more competitive solicitations.

Taxpayer Impact: Taxpayer funds are being used for essential maintenance and operational support of medical equipment, ensuring its functionality and effectiveness in healthcare settings.

Public Impact

Ensures continued operation and maintenance of critical UV germ-zapping robots in a VA facility. Supports infection control efforts by guaranteeing the functionality of the Surfacide Helios system. Provides access to necessary software updates and support for the germ-zapping technology. The contract's duration of nearly three years offers stability for the facility's equipment management.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP may not yield the best possible price.
Lack of detailed cost breakdown makes independent price validation challenging.
Reliance on a single vendor for warranty and software could pose future risks if pricing increases significantly.

Positive Signals

Ensures critical equipment remains operational and supported.
Firm Fixed Price provides budget certainty.
Procurement under SAP is generally efficient for this contract value.

Sector Analysis

The healthcare sector relies heavily on specialized equipment for patient care and facility hygiene. Spending on maintenance, warranties, and software for such systems is crucial for operational continuity and infection control. Benchmarks for this specific type of equipment warranty and software access are not readily available, but it falls under the broader category of medical equipment maintenance and support services.

Small Business Impact

The contract was awarded to BREEWORLD LLC. Further analysis is needed to determine if this is a small business and if subcontracting opportunities were utilized or encouraged.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Standard procurement regulations and oversight mechanisms for Purchase Orders under SAP would apply to ensure proper execution and accountability.

Related Government Programs

Electronic and Precision Equipment Repair and Maintenance
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Limited competition
Potential for price increases upon renewal
Lack of detailed cost breakdown
Dependence on a single vendor for critical support

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $31,965 to BREEWORLD LLC. NEW WARRANTY AND ONLINE SOFTWARE ACCESS FOR THE SURFACIDE HELIOS UV SYSTEM THAT CONTAINS THREE INDIVIDUAL GERM ZAPPING ROBOT MACHINES AS PART OF THE SYSTEM. ALL WORK WILL BE DONE AT THE MADISON, WI VHA.

Who is the contractor on this award?

The obligated recipient is BREEWORLD LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $31,965.

What is the period of performance?

Start: 2024-07-06. End: 2027-07-05.

What is the specific scope of the 'online software access' included in this contract, and what are its key functionalities for the Surfacide Helios UV System?

The 'online software access' likely pertains to the control interface, data logging, reporting features, and potentially remote diagnostics for the Surfacide Helios UV system. These functionalities are critical for managing the robots' operation, scheduling disinfection cycles, tracking usage, and ensuring compliance with infection control protocols. Understanding the specific features will clarify the value proposition beyond basic hardware warranty.

What is the potential risk associated with relying on a single vendor for both warranty and ongoing software access for this specialized equipment?

The primary risk is vendor lock-in, which could lead to escalating costs for software access and support in future renewals, as competition may be limited. There's also a risk of service disruptions if the vendor experiences financial difficulties or changes its service model. Dependence on one provider necessitates careful monitoring of performance and pricing trends.

How does the inclusion of warranty and software access contribute to the overall effectiveness and longevity of the Surfacide Helios UV system in a healthcare setting?

Including warranty and software access is vital for maintaining the effectiveness and longevity of the UV system. The warranty ensures repairs are covered, minimizing downtime. Software access provides essential updates, performance monitoring, and potentially new features that optimize disinfection efficacy and operational efficiency. This integrated approach maximizes the return on investment and ensures the system reliably contributes to infection control.

Industry Classification

NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C25224Q0439

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 18406 WILD BASIN TRL, HUMBLE, TX, 77346

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $42,620

Exercised Options: $31,965

Current Obligation: $31,965

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline