VA Awards $6M for Air Duct Cleaning at Hines VAH, with Competition Under SAP

Contract Overview

Contract Amount: $6,047,089 ($6.0M)

Contractor: National AIR Duct Maintenance Corp

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-05-01

End Date: 2027-03-31

Contract Duration: 1,430 days

Daily Burn Rate: $4.2K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: AIR TESTING, DUCT CLEANING AND FILTER MAINTENANCE AT HINES VAH, HINES, IL

Place of Performance

Location: HINES, COOK County, ILLINOIS, 60141

State: Illinois Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $6.0 million to NATIONAL AIR DUCT MAINTENANCE CORP for work described as: AIR TESTING, DUCT CLEANING AND FILTER MAINTENANCE AT HINES VAH, HINES, IL Key points: 1. Contract awarded to National Air Duct Maintenance Corp for $6.05M. 2. Service period runs from May 2023 to March 2027. 3. Procurement was competed under Simplified Acquisition Procedures (SAP). 4. The contract covers air testing, duct cleaning, and filter maintenance. 5. No small business participation was noted.

Value Assessment

Rating: fair

The contract value of $6.05M over nearly four years appears reasonable for specialized building maintenance services. Benchmarking against similar large-scale facility maintenance contracts would provide a clearer picture of cost-effectiveness.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under Simplified Acquisition Procedures (SAP), indicating that multiple offers were solicited and evaluated. This method generally promotes price discovery and competition for procurements below certain thresholds.

Taxpayer Impact: Taxpayer funds are being used for essential facility maintenance to ensure a healthy environment for veterans at the Hines VAH.

Public Impact

Ensures a healthy and safe environment for veterans and staff at the Hines VAH. Supports ongoing operations and maintenance of critical healthcare infrastructure. Provides employment for workers involved in specialized building services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in provided data.
Potential for price creep if scope expands beyond initial agreement.
Reliance on a single vendor for critical maintenance.

Positive Signals

Competition under SAP suggests potential for good value.
Long-term contract provides stability for service delivery.
Focus on essential health and safety services.

Sector Analysis

This contract falls within the 'Other Services to Buildings and Dwellings' sector, which includes a wide range of facility maintenance and repair services. Spending in this sector can vary significantly based on facility size, age, and specific needs.

Small Business Impact

The provided data indicates that this contract was not set aside for small businesses and does not explicitly mention small business participation. Further investigation may be needed to confirm if any small businesses were involved as subcontractors.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract to ensure timely and quality service delivery. Standard procurement regulations and contract management practices should be in place to ensure accountability.

Related Government Programs

Other Services to Buildings and Dwellings
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for unstated scope creep.
Limited visibility into specific performance metrics.
No explicit small business participation noted.
Reliance on SAP may limit broader market competition visibility.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $6.0 million to NATIONAL AIR DUCT MAINTENANCE CORP. AIR TESTING, DUCT CLEANING AND FILTER MAINTENANCE AT HINES VAH, HINES, IL

Who is the contractor on this award?

The obligated recipient is NATIONAL AIR DUCT MAINTENANCE CORP.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $6.0 million.

What is the period of performance?

Start: 2023-05-01. End: 2027-03-31.

What specific performance metrics are included in the contract to ensure quality and effectiveness of air duct cleaning and maintenance?

The provided data does not specify performance metrics. A thorough review of the contract document is necessary to identify any Service Level Agreements (SLAs), quality assurance surveillance plans (QASPs), or key performance indicators (KPIs) established to measure the contractor's performance and ensure the effectiveness of the air testing, duct cleaning, and filter maintenance services.

How does the pricing compare to industry benchmarks for similar air duct cleaning and maintenance services at large healthcare facilities?

Without access to detailed cost breakdowns or specific industry benchmark data for comparable facilities, a precise comparison is difficult. The total contract value of $6.05M over nearly four years suggests a significant scope. A detailed cost analysis comparing labor rates, material costs, and overhead against industry averages would be required for a robust assessment.

What is the potential impact on veteran health and safety if this service is not performed adequately or on schedule?

Inadequate or delayed air duct cleaning and maintenance can lead to the circulation of dust, allergens, mold, and other contaminants within the facility. This poses a direct risk to the health and safety of veterans, particularly those with respiratory conditions or compromised immune systems, potentially exacerbating illnesses and impacting the overall quality of care provided.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Other Services to Buildings and Dwellings

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C25223Q0334

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 439 N WESTERN AVE, CHICAGO, IL, 60612

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $6,047,089

Exercised Options: $6,047,089

Current Obligation: $6,047,089

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline