VA Awards $505K HVAC Design Contract to Paradigm Engineers for Chillicothe VAMC

Contract Overview

Contract Amount: $50,551 ($50.6K)

Contractor: Paradigm Engineers and Constructors, PLLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-09-29

End Date: 2024-04-23

Contract Duration: 207 days

Daily Burn Rate: $244/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: A/E DESIGN PROJECT REPLACE HVAC SYSTEM IN RADIOLOGY PROJECT 538-22-204 - VAMC CHILLICOTHE

Place of Performance

Location: CHILLICOTHE, ROSS County, OHIO, 45601

State: Ohio Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $50,551.18 to PARADIGM ENGINEERS AND CONSTRUCTORS, PLLC for work described as: A/E DESIGN PROJECT REPLACE HVAC SYSTEM IN RADIOLOGY PROJECT 538-22-204 - VAMC CHILLICOTHE Key points: 1. Contract awarded to Paradigm Engineers and Constructors, PLLC for architectural services. 2. Project aims to replace the HVAC system in the Radiology department at VAMC Chillicothe. 3. The contract was awarded under full and open competition after exclusion of sources. 4. This project falls under the Architectural Services NAICS code 541310.

Value Assessment

Rating: good

The contract value of $505,511.18 appears reasonable for a specialized HVAC design project of this scope. Benchmarking against similar VA or healthcare facility HVAC design contracts would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was awarded using 'Full and Open Competition After Exclusion of Sources,' indicating a competitive process but with specific criteria for participation. This method aims to ensure fair pricing while potentially focusing on specialized expertise.

Taxpayer Impact: The $505,511.18 expenditure is for essential facility upgrades, aiming to improve patient care environments and operational efficiency, representing a necessary investment for the VA.

Public Impact

Improved patient comfort and safety in the Radiology department. Modernized infrastructure leading to potential energy savings and reduced maintenance costs. Ensures compliance with current building codes and healthcare facility standards. Supports the operational readiness of the VAMC Chillicothe.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition after exclusion of sources may not have yielded the lowest possible price.
Contract duration of 207 days is substantial for a design project, potential for delays.
No small business participation noted.

Positive Signals

Addresses critical infrastructure need for HVAC replacement.
Firm Fixed Price contract provides cost certainty.
Awarded by the Department of Veterans Affairs, indicating a focus on veteran healthcare.

Sector Analysis

This contract falls within the Architectural Services sector, specifically for facility design related to healthcare infrastructure. Spending in this sector is crucial for maintaining and upgrading government facilities, with benchmarks varying based on project complexity and location.

Small Business Impact

The data indicates that this contract was not awarded to a small business (ss: false, sb: false). Further analysis would be needed to determine if small business set-aside goals were considered or if opportunities were missed.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Accountability is maintained through contract clauses, performance monitoring, and adherence to federal procurement regulations.

Related Government Programs

Architectural Services
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for limited competition impacting price.
Extended contract duration may lead to delays.
No small business participation identified.
Complexity of integrating new HVAC into existing medical facility infrastructure.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $50,551.18 to PARADIGM ENGINEERS AND CONSTRUCTORS, PLLC. A/E DESIGN PROJECT REPLACE HVAC SYSTEM IN RADIOLOGY PROJECT 538-22-204 - VAMC CHILLICOTHE

Who is the contractor on this award?

The obligated recipient is PARADIGM ENGINEERS AND CONSTRUCTORS, PLLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $50,551.18.

What is the period of performance?

Start: 2023-09-29. End: 2024-04-23.

What specific factors led to the exclusion of certain sources in the 'Full and Open Competition After Exclusion of Sources' method, and how did this impact the final price?

The exclusion of sources likely stemmed from specific technical requirements, past performance, or specialized expertise needed for the HVAC replacement in a sensitive medical area like Radiology. This targeted approach aims to ensure the best qualified contractor is selected, but it could potentially limit the pool of bidders, possibly influencing the final price compared to a broader competition.

What are the potential risks associated with a 207-day contract duration for an HVAC design project, and what mitigation strategies are in place?

A 207-day duration for a design project carries risks of schedule slippage due to unforeseen technical challenges, coordination issues with existing infrastructure, or contractor performance. Mitigation strategies typically include clearly defined milestones, regular progress reviews, performance incentives or penalties, and proactive communication channels between the VA and Paradigm Engineers.

How will the success of this HVAC system replacement be measured in terms of energy efficiency and long-term operational cost savings for the VAMC Chillicothe?

Success will be measured through post-installation performance testing against specified energy efficiency targets outlined in the design contract. Long-term savings will be tracked via utility bills and maintenance records, comparing them to pre-replacement data. The VA will likely monitor these metrics to ensure the investment yields the expected operational and cost benefits.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Architectural, Engineering, and Related Services › Architectural Services

Product/Service Code: ARCHITECT/ENGINEER SERVICES › ARCH-ENG SVCS - CONSTRUCTION

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Solicitation ID: 36C25023R0111

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 200 ENVOY CIRCLE SUITE 201, LOUISVILLE, KY, 40299

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $50,551

Exercised Options: $50,551

Current Obligation: $50,551

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline