VA awards $149K contract for disinfection services, extending coverage through April 2027

Contract Overview

Contract Amount: $148,992 ($149.0K)

Contractor: Xenex Disinfection Services Inc.

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-01

End Date: 2027-03-31

Contract Duration: 364 days

Daily Burn Rate: $409/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: DISINFECTION SERVICES FOR ROBOT MAINTENANCE

Place of Performance

Location: MURFREESBORO, RUTHERFORD County, TENNESSEE, 37129

State: Tennessee Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $148,992.48 to XENEX DISINFECTION SERVICES INC. for work described as: DISINFECTION SERVICES FOR ROBOT MAINTENANCE Key points: 1. Contract value appears reasonable for specialized disinfection services. 2. Competition dynamics indicate a potentially competitive bidding process. 3. Risk indicators are low, given the nature of the service and contract type. 4. Performance context suggests a need for ongoing maintenance support. 5. Sector positioning aligns with essential facility maintenance services.

Value Assessment

Rating: good

The contract value of approximately $149,000 for a 364-day period seems within a reasonable range for specialized disinfection services. Benchmarking against similar contracts for equipment maintenance and sanitation would provide a clearer picture of value for money. The firm-fixed-price structure helps control costs, but the absence of detailed performance metrics makes a definitive value assessment challenging without further data.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was competed under the Simplified Acquisition Procedures (SAP), suggesting a competitive process for acquisitions below a certain threshold. While the specific number of bidders is not provided, SAP generally encourages broad participation. This level of competition is expected to drive fair pricing and ensure the government receives adequate service.

Taxpayer Impact: The competitive nature of this award under SAP suggests that taxpayer funds are being used efficiently, with multiple vendors having the opportunity to bid and offer their best pricing.

Public Impact

Benefits the Department of Veterans Affairs by ensuring the cleanliness and safety of robotic equipment. Delivers essential disinfection services to maintain operational readiness of medical technology. Geographic impact is focused on facilities within Tennessee. Workforce implications are minimal, likely involving specialized technicians from the contractor.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service disruption if contractor fails to meet performance standards.
Reliance on a single vendor for critical disinfection services.

Positive Signals

Firm-fixed-price contract provides cost certainty.
Clear end date for service delivery.
Awarded to a vendor specializing in disinfection services.

Sector Analysis

The market for disinfection services is growing, driven by increased awareness of hygiene and the need to maintain sensitive equipment. This contract fits within the broader facilities maintenance and specialized cleaning sector, which is crucial for healthcare and research institutions. Comparable spending benchmarks for similar services can vary widely based on the type of equipment and the level of sanitation required.

Small Business Impact

Information regarding small business set-asides or subcontracting plans was not provided for this contract. As it was competed under SAP, it's possible that small businesses were eligible to bid. Further analysis would be needed to determine if small businesses participated or benefited from subcontracting opportunities.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Veterans Affairs' contracting officers and program managers. Accountability measures are inherent in the firm-fixed-price contract, requiring the contractor to deliver specified services. Transparency is facilitated by the public availability of contract awards, though detailed performance reports are usually internal.

Related Government Programs

Robotic Equipment Maintenance
Healthcare Facility Sanitation
Disinfection Technology Services
Veterans Affairs Medical Support Contracts

Risk Flags

Potential for service quality issues if not adequately monitored.
Dependence on contractor's specialized expertise.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $148,992.48 to XENEX DISINFECTION SERVICES INC.. DISINFECTION SERVICES FOR ROBOT MAINTENANCE

Who is the contractor on this award?

The obligated recipient is XENEX DISINFECTION SERVICES INC..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $148,992.48.

What is the period of performance?

Start: 2026-04-01. End: 2027-03-31.

What is the track record of XENEX DISINFECTION SERVICES INC. with federal contracts, particularly with the Department of Veterans Affairs?

A review of federal procurement data indicates that XENEX DISINFECTION SERVICES INC. has received multiple federal contracts, primarily for disinfection services. While specific details on their performance history with the VA are not fully elaborated in this data, the award of this contract suggests a satisfactory past performance or competitive positioning. Further investigation into past performance reviews and any documented issues on previous VA or other federal contracts would provide a more comprehensive understanding of their reliability and quality of service.

How does the awarded price compare to market rates for similar disinfection services for robotic equipment?

The awarded price of approximately $149,000 for a 364-day contract for disinfection services for robot maintenance is difficult to benchmark precisely without more granular data on the scope of work, frequency of service, and specific types of robots. However, considering the specialized nature of disinfection for sensitive equipment, this price appears to be within a reasonable range. Market rates can fluctuate significantly based on geographic location, the technology used (e.g., UV-C, chemical), and the required level of sterility. A detailed comparison would require access to pricing data from other similar federal or commercial contracts.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks associated with this contract include potential service failures by the contractor, leading to equipment downtime or inadequate disinfection, and the risk of cost overruns if the firm-fixed-price contract does not adequately cover all necessary services. Mitigation strategies include the VA's oversight of contract performance, clear service level agreements, and the contractor's incentive to maintain a good performance record for future awards. The firm-fixed-price nature of the contract itself acts as a risk mitigation tool for the government by capping the total cost.

How effective is the current disinfection service in maintaining the operational readiness and safety of the VA's robotic equipment?

The effectiveness of the current disinfection service in maintaining operational readiness and safety cannot be fully assessed from the provided data alone. While the contract award implies a perceived need and likely a positive outcome, objective measures of effectiveness such as reduction in equipment-related infections, decreased downtime due to contamination, or successful equipment performance audits are not detailed. The VA's internal quality assurance and performance monitoring processes would be the primary source for evaluating the actual effectiveness of these services.

What are the historical spending patterns for disinfection services for robotic maintenance at the Department of Veterans Affairs?

Historical spending patterns for disinfection services for robotic maintenance at the Department of Veterans Affairs are not detailed in the provided data. This specific award represents a single instance of spending. To understand historical patterns, one would need to analyze VA procurement data over several fiscal years, identifying all contracts related to robotic maintenance and disinfection, their values, durations, and the contractors involved. This would reveal trends in spending, potential increases or decreases in demand, and the stability of the vendor landscape.

Industry Classification

NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1074 ARION CIR, SAN ANTONIO, TX, 78216

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Manufacturer of Goods, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $148,992

Exercised Options: $148,992

Current Obligation: $148,992

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C24926D0035

IDV Type: IDC

Timeline