VA Awards $3.7M for Hoptel Rooms in Gainesville, FL to Quincy One LLC

Contract Overview

Contract Amount: $3,738,145 ($3.7M)

Contractor: Quincy ONE LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-04-01

End Date: 2027-03-31

Contract Duration: 1,825 days

Daily Burn Rate: $2.0K/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: HOPTEL ROOMS - GAINESVILLE FL

Place of Performance

Location: GAINESVILLE, ALACHUA County, FLORIDA, 32608

State: Florida Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $3.7 million to QUINCY ONE LLC for work described as: HOPTEL ROOMS - GAINESVILLE FL Key points: 1. Contract awarded to Quincy One LLC for hotel rooms. 2. The contract is for a duration of 5 years. 3. The agency is the Department of Veterans Affairs. 4. The North American Industry Classification System (NAICS) code is 721110 (Hotels and Motels). 5. The contract was competed under Simplified Acquisition Procedures (SAP).

Value Assessment

Rating: fair

The total award amount is $3.7 million over five years. Without specific per-unit pricing or comparison data, it's difficult to definitively assess value. However, the duration suggests a need for consistent lodging services.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP, indicating it likely fell below certain dollar thresholds for full and open competition. This method may limit the number of potential bidders and potentially impact price discovery.

Taxpayer Impact: Taxpayer funds are being used to secure lodging for VA purposes, likely for beneficiaries or staff. The value for money depends on the negotiated rates and actual utilization.

Public Impact

Ensures lodging availability for VA beneficiaries or staff in Gainesville, FL. Supports local businesses through contract awards. Potential for cost savings if rates are competitive compared to market prices.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed pricing information for per-unit cost analysis.
Competition method (SAP) may not yield the best possible price.
Limited transparency on the specific services covered beyond 'Hoptel Rooms'.

Positive Signals

Awarded to a specific company, indicating a clear vendor relationship.
Long-term contract provides stability for service provision.
Competition under SAP suggests an attempt to streamline acquisition for smaller dollar amounts.

Sector Analysis

The hotel and motel industry (NAICS 721110) is a service sector. Government contracts for lodging are common for agencies like the VA to support travel and patient needs. Benchmarking would require comparing rates to similar government and commercial lodging rates in the Gainesville area.

Small Business Impact

The data does not indicate if Quincy One LLC is a small business. Further analysis would be needed to determine the impact on small business participation.

Oversight & Accountability

Oversight would involve the VA ensuring Quincy One LLC meets the terms of the purchase order, including service quality and adherence to the fixed price. Performance reviews and payment verification are key oversight mechanisms.

Related Government Programs

Hotels (except Casino Hotels) and Motels
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Lack of detailed pricing data.
Potential for limited competition under SAP.
Ambiguity in service scope ('Hoptel Rooms').
Long contract duration without clear performance metrics provided.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $3.7 million to QUINCY ONE LLC. HOPTEL ROOMS - GAINESVILLE FL

Who is the contractor on this award?

The obligated recipient is QUINCY ONE LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $3.7 million.

What is the period of performance?

Start: 2022-04-01. End: 2027-03-31.

What is the average nightly rate being paid under this contract, and how does it compare to local market rates for similar accommodations?

The provided data does not include the average nightly rate or specific unit costs. To assess value, a comparison with prevailing commercial rates for hotels and motels in Gainesville, FL, and potentially other government lodging contracts in the region, would be necessary. This would reveal if the negotiated price offers a competitive advantage or represents a premium.

What specific services are included under 'Hoptel Rooms', and are there any potential risks associated with the scope of work?

The term 'Hoptel Rooms' is not standard and could encompass various services beyond basic lodging, such as amenities, food, or specific accessibility features. Without a detailed statement of work, risks include potential scope creep, unexpected charges, or the vendor not meeting specific VA requirements for patient or staff accommodation, impacting the effectiveness of the service.

How effectively did the Simplified Acquisition Procedures (SAP) process ensure fair pricing and adequate competition for this contract?

SAP is designed for efficiency in smaller procurements but may limit the pool of potential offerors compared to full and open competition. While it can lead to faster awards, the effectiveness in achieving the best possible price is dependent on market conditions and the specific solicitation strategy employed by the VA. A review of the number of bids received and the price spread would indicate the level of competition achieved.

Industry Classification

NAICS: Accommodation and Food Services › Traveler Accommodation › Hotels (except Casino Hotels) and Motels

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › TRAVEL, LODGING, RECRUITMENT SVCS

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C24822Q0312

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 15260 NW 147TH DR STE 100, ALACHUA, FL, 32615

Business Categories: Category Business, Joint Venture Women Owned Small Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business

Financial Breakdown

Contract Ceiling: $3,738,145

Exercised Options: $3,738,145

Current Obligation: $3,738,145

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline