VA awards $322K for patient transport, Integrated Maintenance and Bus Services LLC to provide services

Contract Overview

Contract Amount: $32,219 ($32.2K)

Contractor: Integrated Maintenance and BUS Services LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-01

End Date: 2027-03-31

Contract Duration: 364 days

Daily Burn Rate: $89/day

Competition Type: COMPETED UNDER SAP

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: OY4 - PATIENT TRANSPORTATION FOR LIVER AND HEART TRANSPLANT RECIPIENTS AT THE CENTRAL VA HEALTH CARE SYSTEM IN RICHMOND, VA.

Place of Performance

Location: RICHMOND, RICHMOND CITY County, VIRGINIA, 23249

State: Virginia Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $32,219.1 to INTEGRATED MAINTENANCE AND BUS SERVICES LLC for work described as: OY4 - PATIENT TRANSPORTATION FOR LIVER AND HEART TRANSPLANT RECIPIENTS AT THE CENTRAL VA HEALTH CARE SYSTEM IN RICHMOND, VA. Key points: 1. Contract awarded to Integrated Maintenance and Bus Services LLC for specialized patient transportation. 2. Service delivery focuses on liver and heart transplant recipients within the Richmond, VA area. 3. The contract duration is one year, aligning with operational needs. 4. Pricing structure is Firm Fixed Price, offering cost predictability. 5. The award was made under the Simplified Acquisition Procedures (SAP), indicating a focus on smaller value procurements. 6. This contract supports critical healthcare logistics for vulnerable patient populations.

Value Assessment

Rating: good

The contract value of $322,191.10 for a one-year period for specialized patient transportation appears reasonable given the niche service required for transplant recipients. Benchmarking against similar contracts for specialized medical transport in other VA facilities or healthcare systems would provide a more precise value-for-money assessment. However, the fixed-price nature suggests that the contractor assumes the risk for cost overruns, which is a positive indicator for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), which generally allows for a broader range of competition for procurements under the micro-purchase threshold. While the specific number of bidders is not provided, SAP aims to ensure fair and open competition. The use of SAP suggests that the agency sought competitive bids to secure the best value for these specialized transportation services.

Taxpayer Impact: The competitive nature of this award, even under SAP, is beneficial for taxpayers as it likely drove down costs and ensured the government received a fair price for the services rendered.

Public Impact

Liver and heart transplant recipients at the Central VA Health Care System in Richmond, VA, will benefit from reliable transportation. The service ensures timely and safe transit for patients requiring specialized medical care. This contract supports the operational efficiency of the Richmond VA healthcare system. The contract has a direct impact on patient access to critical transplant services within Virginia.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of specific performance metrics in the provided data makes it difficult to assess service quality.
Limited information on the number of bidders hinders a full understanding of the competitive landscape.
The duration of the contract (one year) may require frequent re-competition, potentially increasing administrative burden.

Positive Signals

The contract was competed, suggesting an effort to achieve fair market value.
Firm Fixed Price contract type shifts cost risk to the contractor.
The service directly supports critical patient care for vulnerable populations.

Sector Analysis

The healthcare transportation sector is a vital component of the broader healthcare industry, ensuring patient access to medical services. This contract falls within the specialized medical logistics niche, which requires adherence to strict safety and timeliness standards. Spending in this area is driven by the demand for patient care, particularly for complex procedures like organ transplants. Comparable spending benchmarks would typically be found within the 'Special Needs Transportation' or 'Medical Ambulance Services' categories.

Small Business Impact

The provided data does not indicate if this contract included a small business set-aside. However, the contract was competed under Simplified Acquisition Procedures (SAP), which can be utilized for procurements that may include small business participation. Further analysis would be needed to determine if subcontracting opportunities were specifically directed towards small businesses or if the prime contractor has a history of engaging small businesses.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Veterans Affairs' Contracting Officer and Program Managers. Performance monitoring would likely involve tracking on-time pickups, patient satisfaction, and adherence to transportation protocols. Transparency is facilitated through contract databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

VA Medical Care
Patient Transportation Services
Organ Transplant Programs
Specialized Healthcare Logistics

Risk Flags

Potential for service disruption if contractor fails to meet performance standards.
Dependence on a single contractor for critical patient transport.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $32,219.1 to INTEGRATED MAINTENANCE AND BUS SERVICES LLC. OY4 - PATIENT TRANSPORTATION FOR LIVER AND HEART TRANSPLANT RECIPIENTS AT THE CENTRAL VA HEALTH CARE SYSTEM IN RICHMOND, VA.

Who is the contractor on this award?

The obligated recipient is INTEGRATED MAINTENANCE AND BUS SERVICES LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $32,219.1.

What is the period of performance?

Start: 2026-04-01. End: 2027-03-31.

What is the track record of Integrated Maintenance and Bus Services LLC with the VA or other government agencies?

A review of federal procurement data would be necessary to fully assess the track record of Integrated Maintenance and Bus Services LLC. This would involve examining past contract awards, performance evaluations, and any reported issues or disputes. Understanding their history with similar services, particularly within the healthcare sector, would provide insight into their reliability and capability to fulfill the requirements of this patient transportation contract. Without specific historical data, it is difficult to definitively gauge their past performance.

How does the awarded price compare to market rates for similar specialized patient transportation services?

To benchmark the value, one would compare the awarded price of $322,191.10 for a one-year contract against market rates for specialized patient transportation, particularly for transplant recipients, in the Richmond, VA area. This would involve researching pricing from private medical transport companies and potentially other government contracts for similar services. Factors such as vehicle type, driver qualifications, specialized equipment (if any), and response time requirements would influence the comparison. The Firm Fixed Price nature suggests the contractor has factored these costs and risks into their bid.

What are the key performance indicators (KPIs) for this contract and how will they be monitored?

The provided data does not specify the Key Performance Indicators (KPIs) for this contract. Typically, for patient transportation, KPIs would include on-time performance (pickup and delivery), patient safety incident rates, vehicle maintenance logs, driver qualifications and training records, and potentially patient satisfaction surveys. The VA's Contracting Officer and relevant program managers would be responsible for monitoring these KPIs throughout the contract period to ensure service quality and compliance with the contract's terms and conditions.

What is the potential impact of this contract on the VA's ability to provide timely transplant care?

This contract is crucial for ensuring the timely and safe transportation of liver and heart transplant recipients to and from the Central VA Health Care System in Richmond, VA. Reliable transportation is a critical logistical component that directly impacts the continuity of care for these vulnerable patients. By securing dedicated transportation services, the VA mitigates the risk of delays or cancellations of appointments and procedures due to transportation issues, thereby supporting the overall effectiveness and efficiency of its transplant programs.

What is the historical spending trend for patient transportation services at the Richmond VA Health Care System?

To analyze historical spending trends, one would need to access and aggregate data on patient transportation contracts awarded by the Richmond VA Health Care System over previous fiscal years. This would involve identifying contracts with similar scopes of work, such as specialized medical transport or patient shuttle services. Examining this data would reveal patterns in contract values, durations, awardees, and competition levels, providing context for the current $322,191.10 award and identifying any significant increases or decreases in spending for these services.

Industry Classification

NAICS: Transportation and Warehousing › Other Transit and Ground Passenger Transportation › Special Needs Transportation

Product/Service Code: TRANSPORT, TRAVEL, RELOCATION › OTHER TRANSPORT, TRAVEL, RELOCAT SV

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 224 HARPERS FERRY DR, LOCUST GROVE, VA, 22508

Business Categories: Category Business, DoT Certified Disadvantaged Business Enterprise, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $32,219

Exercised Options: $32,219

Current Obligation: $32,219

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 36C24622D0043

IDV Type: IDC

Timeline