VA Awards $4.75M Contract for Fire Alarm System Replacement to National Project Management LLC

Contract Overview

Contract Amount: $4,747,903 ($4.7M)

Contractor: National Project Management LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2023-06-30

End Date: 2026-05-07

Contract Duration: 1,042 days

Daily Burn Rate: $4.6K/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Number of Offers Received: 5

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REPLACE FIRE ALARM SYSTEM

Place of Performance

Location: FAYETTEVILLE, CUMBERLAND County, NORTH CAROLINA, 28301

State: North Carolina Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $4.7 million to NATIONAL PROJECT MANAGEMENT LLC for work described as: REPLACE FIRE ALARM SYSTEM Key points: 1. The contract value of $4.75 million is significant for security systems services. 2. Competition was full and open after exclusion of sources, indicating a structured procurement process. 3. The fixed-price contract type helps manage cost certainty for the VA. 4. The sector is Security Systems Services, a niche but essential area for government facilities.

Value Assessment

Rating: good

The contract value of $4.75 million for a fire alarm system replacement appears reasonable given the scope and duration. Benchmarking against similar large-scale security system upgrades would provide a more precise assessment.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The procurement utilized full and open competition after exclusion of sources, suggesting a deliberate effort to ensure broad market participation while potentially addressing specific technical requirements. This method generally promotes competitive pricing.

Taxpayer Impact: Taxpayer funds are being used for essential infrastructure upgrades at VA facilities, ensuring safety and compliance.

Public Impact

Ensures the safety and security of veterans and staff at VA facilities. Modernizes critical infrastructure, potentially improving system reliability and reducing future maintenance costs. Supports a private sector company in delivering essential government services.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for cost overruns if unforeseen issues arise during installation.
Dependence on a single contractor for a critical safety system.

Positive Signals

Clear contract type (firm fixed price) for cost control.
Full and open competition aims for best value.
Long-term contract duration allows for phased implementation and support.

Sector Analysis

The contract falls within the Security Systems Services sector, which includes installation and maintenance of alarm and surveillance systems. Spending in this sector is driven by security mandates and infrastructure modernization needs across government agencies.

Small Business Impact

The contract was awarded to NATIONAL PROJECT MANAGEMENT LLC, a firm. Analysis is needed to determine if small businesses were involved as subcontractors or if the prime contractor's size status was considered during procurement.

Oversight & Accountability

The Department of Veterans Affairs is responsible for overseeing this contract. Standard oversight mechanisms for contract performance, quality control, and financial management should be in place.

Related Government Programs

Security Systems Services (except Locksmiths)
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for scope creep if unforeseen issues arise.
Reliance on a single vendor for critical safety infrastructure.
Need for robust VA oversight to ensure quality and timely completion.
Cybersecurity risks associated with networked alarm systems.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $4.7 million to NATIONAL PROJECT MANAGEMENT LLC. REPLACE FIRE ALARM SYSTEM

Who is the contractor on this award?

The obligated recipient is NATIONAL PROJECT MANAGEMENT LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $4.7 million.

What is the period of performance?

Start: 2023-06-30. End: 2026-05-07.

What is the expected lifespan of the new fire alarm system and how does it compare to industry standards?

The contract duration is approximately 3 years, suggesting the system installation and initial setup will be completed within this timeframe. The expected operational lifespan of the system itself is not explicitly stated but is typically 10-15 years for modern fire alarm systems. This aligns with industry standards for such critical infrastructure, ensuring long-term functionality and safety for the VA facilities.

What specific criteria were used to exclude other sources during the 'full and open competition after exclusion of sources' process?

The exclusion of sources likely stemmed from specific technical requirements, unique capabilities, or past performance criteria deemed essential for this particular fire alarm system replacement. The VA would have documented these requirements to justify the exclusion, ensuring that only vendors capable of meeting these stringent needs could participate, thereby aiming for the most suitable solution.

How will the effectiveness of the new fire alarm system be measured and validated post-installation?

Effectiveness will be measured through rigorous testing and commissioning processes, including full system diagnostics, alarm response times, and integration with existing safety protocols. Post-installation validation will involve regular inspections, performance monitoring, and adherence to relevant fire codes and VA standards. User training and feedback will also contribute to assessing operational effectiveness.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Investigation and Security Services › Security Systems Services (except Locksmiths)

Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR BUILDINGS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SEALED BID

Solicitation ID: 36C24623B0002

Offers Received: 5

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 6021 BIG SANDY DR, RALEIGH, NC, 27616

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $4,747,903

Exercised Options: $4,747,903

Current Obligation: $4,747,903

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Cost or Pricing Data: NO

Timeline