VA Awards $1.04M Contract for HVAC Controls Maintenance to U&S Services, LLC
Contract Overview
Contract Amount: $104,100 ($104.1K)
Contractor: U&S Services, LLC
Awarding Agency: Department of Veterans Affairs
Start Date: 2024-12-02
End Date: 2026-11-30
Contract Duration: 728 days
Daily Burn Rate: $143/day
Competition Type: NOT COMPETED UNDER SAP
Number of Offers Received: 1
Pricing Type: FIRM FIXED PRICE
Sector: Other
Official Description: BUFFALO AND BATAVIA VA MEDICAL CENTERS - ANDOVER DIRECT-DIGITAL HVAC CONTROLS SYSTEM PREVENTATIVE MAINTENANCE AND TECHNICAL SUPPORT - BASE YEAR PLUS 4 OPTION YEARS
Place of Performance
Location: BUFFALO, ERIE County, NEW YORK, 14215
State: New York Government Spending
Plain-Language Summary
Department of Veterans Affairs obligated $104,100.37 to U&S SERVICES, LLC for work described as: BUFFALO AND BATAVIA VA MEDICAL CENTERS - ANDOVER DIRECT-DIGITAL HVAC CONTROLS SYSTEM PREVENTATIVE MAINTENANCE AND TECHNICAL SUPPORT - BASE YEAR PLUS 4 OPTION YEARS Key points: 1. Contract awarded to U&S Services, LLC for preventative maintenance and technical support of HVAC controls. 2. The contract has a base year and four option years, totaling 728 days. 3. The award is a Firm Fixed Price type, indicating a set cost for services. 4. This contract falls under the Electronic and Precision Equipment Repair and Maintenance NAICS code.
Value Assessment
Rating: fair
The contract value of $1.04M over two years appears reasonable for specialized HVAC controls maintenance. Benchmarking against similar contracts for large medical facilities would provide a clearer picture of value.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was not competed under Simplified Acquisition Procedures (SAP), suggesting limited competition. This approach may not have yielded the best possible price for the government.
Taxpayer Impact: The limited competition may result in higher costs for taxpayers compared to a fully competed contract.
Public Impact
Ensures continued operation of critical HVAC systems at Buffalo and Batavia VA Medical Centers. Supports the health and comfort of veterans receiving care at these facilities. Maintains essential infrastructure for the Department of Veterans Affairs.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition
- Potential for higher costs due to lack of competition
Positive Signals
- Supports critical VA medical center operations
- Firm Fixed Price contract provides cost certainty
Sector Analysis
This contract is within the Electronic and Precision Equipment Repair and Maintenance sector. Spending in this area is crucial for maintaining operational readiness of government facilities, especially healthcare settings.
Small Business Impact
The contract was not awarded to a small business. Further analysis is needed to determine if small businesses were considered or had the opportunity to compete.
Oversight & Accountability
The Department of Veterans Affairs awarded this contract. Oversight will be crucial to ensure U&S Services, LLC meets all performance requirements and that the pricing remains fair throughout the contract term.
Related Government Programs
- Electronic and Precision Equipment Repair and Maintenance
- Department of Veterans Affairs Contracting
- Department of Veterans Affairs Programs
Risk Flags
- Limited competition may lead to inflated costs.
- Lack of detail on technical support scope.
- No indication of small business participation.
- Potential for vendor lock-in with specialized systems.
Tags
electronic-and-precision-equipment-repai, department-of-veterans-affairs, ny, purchase-order, 100k-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Veterans Affairs awarded $104,100.37 to U&S SERVICES, LLC. BUFFALO AND BATAVIA VA MEDICAL CENTERS - ANDOVER DIRECT-DIGITAL HVAC CONTROLS SYSTEM PREVENTATIVE MAINTENANCE AND TECHNICAL SUPPORT - BASE YEAR PLUS 4 OPTION YEARS
Who is the contractor on this award?
The obligated recipient is U&S SERVICES, LLC.
Which agency awarded this contract?
Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).
What is the total obligated amount?
The obligated amount is $104,100.37.
What is the period of performance?
Start: 2024-12-02. End: 2026-11-30.
What is the specific scope of 'technical support' included in this contract?
The scope of 'technical support' is not detailed in the provided data. It likely encompasses troubleshooting, diagnostics, and potential software/firmware updates for the digital HVAC control systems. Clarification from the awarding agency would be necessary to understand the full extent of these services and their associated costs.
What factors led to this contract being classified as 'limited' competition?
The contract was 'NOT COMPETED UNDER SAP,' indicating it was likely awarded through a limited solicitation process or directly to a single source without a full and open competition. This could be due to specific technical requirements, existing vendor relationships, or urgency, but it raises concerns about potential price inflation and missed opportunities for better value.
How does the preventative maintenance schedule compare to industry best practices for similar facilities?
The provided data does not include details on the preventative maintenance schedule. A comparison to industry best practices would require knowledge of the specific HVAC system models, the age and condition of the equipment, and the operational demands of the VA medical centers. Such a comparison is essential to assess the adequacy of the maintenance plan and its potential impact on system longevity and reliability.
Industry Classification
NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance
Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT
Competition & Pricing
Extent Competed: NOT COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 36C24225Q0079
Offers Received: 1
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 95 STARK ST, TONAWANDA, NY, 14150
Business Categories: Category Business, Limited Liability Corporation, Not Designated a Small Business, Special Designations, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $240,960
Exercised Options: $104,100
Current Obligation: $104,100
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2024-12-02
Current End Date: 2026-11-30
Potential End Date: 2029-11-30 00:00:00
Last Modified: 2026-04-02
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