VA awards $1.8M for generator maintenance, with 3 bids received under simplified acquisition procedures

Contract Overview

Contract Amount: $180,687 ($180.7K)

Contractor: Brown Point Facility Management Solutions, LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2022-05-01

End Date: 2027-04-30

Contract Duration: 1,825 days

Daily Burn Rate: $99/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: EMERGENCY GENERATOR MAINTENANCE.

Place of Performance

Location: PROVIDENCE, PROVIDENCE County, RHODE ISLAND, 02908

State: Rhode Island Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $180,687.2 to BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC for work described as: EMERGENCY GENERATOR MAINTENANCE. Key points: 1. Contract awarded for essential facility maintenance, ensuring operational continuity. 2. Competition was limited, suggesting potential for price optimization. 3. Risk indicators appear low given the nature of the service. 4. Performance context is critical for maintaining VA facility readiness. 5. Sector positioning is within industrial machinery repair and maintenance services.

Value Assessment

Rating: good

The contract value of $1.8 million over five years for generator maintenance appears reasonable for a federal contract of this scope. Benchmarking against similar contracts for facility maintenance services at VA facilities would provide a clearer picture of value for money. The firm fixed-price structure helps control costs, but the absence of detailed cost breakdowns makes a precise value assessment challenging without further data.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

This contract was competed under Simplified Acquisition Procedures (SAP), which typically involves fewer than three bidders for procurements under the simplified acquisition threshold. In this case, three bids were received, indicating a moderate level of competition. While SAP aims for efficiency, it may not always yield the most competitive pricing compared to full and open competition.

Taxpayer Impact: The limited competition under SAP suggests that taxpayers may not have benefited from the lowest possible prices achievable through a broader bidding process. However, the receipt of multiple bids still provides some price discovery.

Public Impact

Veterans and VA staff benefit from reliable power supply at VA facilities. Services ensure the continuous operation of critical medical equipment and facility functions. Geographic impact is localized to the facilities served by the contractor. Workforce implications include employment for maintenance technicians and support staff.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for higher costs due to limited competition under SAP.
Reliance on a single contractor for critical infrastructure maintenance.

Positive Signals

Firm fixed-price contract provides cost certainty.
Multiple bids received, indicating some level of market interest.
Contract duration allows for stable service provision.

Sector Analysis

This contract falls within the Industrial Machinery and Equipment Repair and Maintenance sector, a crucial segment supporting federal infrastructure. The market for such services is competitive, with numerous providers capable of performing generator maintenance. Federal spending in this area is consistent, driven by the need to maintain aging infrastructure across various agencies, including the Department of Veterans Affairs.

Small Business Impact

The data indicates this contract was not specifically set aside for small businesses, nor does it appear to have significant subcontracting requirements for small businesses based on the provided information. Further analysis would be needed to determine the extent of small business participation, if any.

Oversight & Accountability

Oversight for this contract would typically reside with the Department of Veterans Affairs contracting officer and program managers. Accountability is maintained through the firm fixed-price contract terms and performance expectations. Transparency is facilitated by contract award data, but detailed performance metrics and cost breakdowns are not publicly available.

Related Government Programs

Federal Buildings Maintenance Contracts
Emergency Power Systems Contracts
Department of Veterans Affairs Facility Management

Risk Flags

Limited competition may lead to higher prices.
Contract performance monitoring is crucial for ensuring service quality.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $180,687.2 to BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC. EMERGENCY GENERATOR MAINTENANCE.

Who is the contractor on this award?

The obligated recipient is BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $180,687.2.

What is the period of performance?

Start: 2022-05-01. End: 2027-04-30.

What is the track record of BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC with federal contracts?

Information regarding the specific track record of BROWN POINT FACILITY MANAGEMENT SOLUTIONS, LLC with federal contracts is not detailed in the provided data. A comprehensive review would require accessing contract databases to examine past performance, contract types, values, and any reported issues or successes. Understanding their history with similar generator maintenance or facility management contracts, particularly with the Department of Veterans Affairs, would be crucial for assessing their reliability and capability for this award.

How does the awarded price compare to market rates for similar generator maintenance services?

The provided data does not include specific cost breakdowns or market rate benchmarks for generator maintenance services. The total contract value of $1.8 million over five years ($361,374 annually) needs to be compared against industry pricing for similar-sized facilities and generator types. Factors such as geographic location, service frequency, emergency response requirements, and the specific generator models will influence market rates. Without this comparative data, a definitive assessment of value for money is difficult.

What are the primary risks associated with this generator maintenance contract?

The primary risks associated with this contract include potential service disruptions if the contractor fails to perform adequately, leading to power outages impacting VA operations. Another risk is the possibility of cost overruns if the firm fixed-price contract does not adequately account for unforeseen maintenance needs or price escalations, although the fixed price mitigates this to some extent. Limited competition could also pose a risk of suboptimal pricing. Ensuring robust performance monitoring and clear communication channels is key to mitigating these risks.

How effective is the Department of Veterans Affairs in managing its facility maintenance contracts?

The effectiveness of the Department of Veterans Affairs (VA) in managing its facility maintenance contracts can vary. The VA manages a vast portfolio of facilities, and contract management effectiveness often depends on the specific contracting office, the clarity of contract requirements, and the rigor of performance oversight. While this specific contract award suggests a need for ongoing generator maintenance, a broader assessment would require analyzing data on contract performance, dispute resolution, and overall facility readiness across the VA system. The use of firm fixed-price contracts and simplified acquisition procedures indicates a focus on cost control and efficiency for routine services.

What are the historical spending patterns for generator maintenance at the Department of Veterans Affairs?

Historical spending patterns for generator maintenance at the Department of Veterans Affairs (VA) are likely substantial, given the agency's extensive network of healthcare facilities that require reliable power. While specific aggregate data for generator maintenance is not provided, the VA consistently invests in facility operations and maintenance to ensure patient care continuity. Spending in this category would fluctuate based on the age of facilities, the number of generators requiring service, and the types of maintenance contracts in place (e.g., preventative, emergency response). Analyzing past VA budgets and contract awards for facility support services would reveal trends in this spending area.

Industry Classification

NAICS: Other Services (except Public Administration) › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance › Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 36C24122Q0472

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 614 GEORGE WASHINGTON HWY STE 3, LINCOLN, RI, 02865

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $250,935

Exercised Options: $180,688

Current Obligation: $180,687

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline