VA awards $6.98M contract for on-site shredding and disposal services in St. Louis

Contract Overview

Contract Amount: $6,982 ($7.0K)

Contractor: Dependable On-Site Scan & Shred, Inc.

Awarding Agency: Department of Veterans Affairs

Start Date: 2026-04-13

End Date: 2027-04-12

Contract Duration: 364 days

Daily Burn Rate: $19/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: ON-SITE SHREDDING AND DISPOSAL SERVICES, ST. LOUIS VBA REGIONAL OFFICE

Place of Performance

Location: SAINT LOUIS, SAINT LOUIS CITY County, MISSOURI, 63103

State: Missouri Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $6,982.2 to DEPENDABLE ON-SITE SCAN & SHRED, INC. for work described as: ON-SITE SHREDDING AND DISPOSAL SERVICES, ST. LOUIS VBA REGIONAL OFFICE Key points: 1. Contract provides essential document destruction services for the St. Louis VBA Regional Office. 2. The contract was awarded using full and open competition, suggesting a competitive bidding process. 3. The duration of the contract is one year, with a potential for renewal. 4. The award was made to DEPENDABLE ON-SITE SCAN & SHRED, INC. 5. The contract type is Firm Fixed Price, which provides cost certainty for the government. 6. This service supports the secure handling and disposal of sensitive veteran information.

Value Assessment

Rating: good

The contract value of $6.98 million for one year of on-site shredding and disposal services appears reasonable given the scope of operations for a VBA Regional Office. Benchmarking against similar contracts for document destruction services across federal agencies would provide a more precise value-for-money assessment. However, the fixed-price nature of the contract helps control costs and provides predictability.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that all responsible sources were permitted to submit a bid. The data shows two bids were received. A higher number of bidders typically suggests a more robust competition, potentially leading to better pricing and service offerings. With two bidders, the government likely received competitive offers, but further analysis of the bidding landscape would be beneficial.

Taxpayer Impact: Full and open competition generally benefits taxpayers by fostering a competitive environment that can drive down prices and encourage innovation in service delivery.

Public Impact

Veterans in the St. Louis region benefit from the secure and compliant disposal of their sensitive personal information. The Department of Veterans Affairs ensures adherence to data privacy regulations and maintains the integrity of veteran records. The services are geographically focused on the St. Louis VBA Regional Office in Missouri. The contract supports the operational efficiency of the VA by outsourcing a specialized support service.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for limited competition if only two bids were received, which could impact long-term pricing.
Dependence on a single contractor for a critical service like document destruction.

Positive Signals

Awarded through full and open competition, indicating a fair and accessible process.
Firm Fixed Price contract type provides cost certainty and budget predictability.
Contract duration allows for stable service provision over a defined period.

Sector Analysis

The market for document destruction and secure disposal services is a mature sector supporting various industries, including government. Federal agencies rely on these services to comply with regulations like HIPAA and the Privacy Act. Spending in this category is consistent across agencies requiring secure handling of sensitive information. This contract fits within the broader 'Other Support Services' category, reflecting the diverse needs of federal operations.

Small Business Impact

The provided data does not indicate if this contract included a small business set-aside or if the prime contractor is a small business. Further investigation would be needed to determine the extent of small business participation, either as the prime awardee or through subcontracting opportunities. Without this information, the direct impact on the small business ecosystem remains unclear.

Oversight & Accountability

Oversight for this contract would primarily fall under the Department of Veterans Affairs' contracting and program management offices. Accountability measures are inherent in the Firm Fixed Price contract type, requiring the contractor to deliver specified services within the agreed price. Transparency is facilitated through contract award databases like FPDS. Inspector General jurisdiction would apply in cases of fraud, waste, or abuse.

Related Government Programs

Federal Records Centers Program
Information Security Services
Document Management Services
Secure Destruction Services

Risk Flags

Data Security Risk
Service Interruption Risk
Contractor Performance Risk

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $6,982.2 to DEPENDABLE ON-SITE SCAN & SHRED, INC.. ON-SITE SHREDDING AND DISPOSAL SERVICES, ST. LOUIS VBA REGIONAL OFFICE

Who is the contractor on this award?

The obligated recipient is DEPENDABLE ON-SITE SCAN & SHRED, INC..

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $6,982.2.

What is the period of performance?

Start: 2026-04-13. End: 2027-04-12.

What is the track record of DEPENDABLE ON-SITE SCAN & SHRED, INC. with federal contracts?

A review of federal procurement data would be necessary to fully assess the track record of DEPENDABLE ON-SITE SCAN & SHRED, INC. This would involve examining past contract awards, performance evaluations (if publicly available), and any history of disputes or contract terminations. Understanding their past performance, particularly with similar government agencies or service types, is crucial for evaluating the reliability and quality of services expected under this new contract. Without specific historical data, it's difficult to provide a detailed assessment of their contractor performance.

How does the awarded price compare to market rates for similar shredding services?

To benchmark the awarded price of $6.98 million for one year of on-site shredding and disposal services, a detailed market analysis would be required. This would involve researching pricing structures from other providers of similar services, considering factors such as the volume of documents, frequency of service, security protocols, and geographic location. Comparing this contract's value against publicly available data for commercial shredding services and other federal contracts for similar support can indicate whether the price is competitive. Given the specialized nature of on-site shredding and compliance requirements for government documents, prices may differ from standard off-site shredding.

What are the primary risks associated with this document shredding contract?

The primary risks associated with this contract revolve around data security and service continuity. A breach in document destruction protocols could lead to sensitive veteran information being compromised, resulting in privacy violations and reputational damage for the VA. Service disruptions, whether due to contractor performance issues or unforeseen events, could impede the VA's ability to securely dispose of records, potentially leading to non-compliance with federal regulations. Ensuring the contractor maintains robust security measures, adheres to strict chain-of-custody procedures, and has contingency plans in place are critical risk mitigation strategies.

How effective is on-site shredding compared to off-site shredding for a VA regional office?

On-site shredding offers enhanced security and immediate destruction, which can be highly effective for a VA regional office handling sensitive veteran data. It eliminates the risk associated with transporting documents to an off-site facility, providing a direct chain of custody from the point of origin to destruction. This method can also offer greater transparency and peace of mind for the agency. However, on-site shredding might be less cost-effective or efficient for very large volumes of documents compared to the economies of scale offered by some off-site shredding operations. The effectiveness is thus tied to the specific needs, volume, and security priorities of the St. Louis VBA office.

What is the historical spending trend for document shredding services at the St. Louis VBA office?

To determine the historical spending trend for document shredding services at the St. Louis VBA office, an analysis of past contract awards for these specific services at that location would be necessary. This would involve querying federal procurement databases for previous contracts awarded to this office for shredding and disposal. Examining the value, duration, and number of bidders on prior contracts would reveal trends in spending, contractor choices, and competition levels over time. Without this historical data, it is impossible to assess if the current $6.98 million award represents an increase, decrease, or stable level of spending for these services.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Other Support Services › All Other Support Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 36C10D26Q0051

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Dependable On-Site Scan & Shred Inc.

Address: 2105 BARRETT PARK DRIVE NW DR. STE. 106, KENNESAW, GA, 30144

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Self-Certified Small Disadvantaged Business, Service Disabled Veteran Owned Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $39,359

Exercised Options: $6,982

Current Obligation: $6,982

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 47QSMA19D08QD

IDV Type: FSS

Timeline