VA awards $2.69M for Data Innovations software and services to 8 medical centers

Contract Overview

Contract Amount: $2,690,064 ($2.7M)

Contractor: Data Innovations LLC

Awarding Agency: Department of Veterans Affairs

Start Date: 2025-03-01

End Date: 2027-02-28

Contract Duration: 729 days

Daily Burn Rate: $3.7K/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: IT

Official Description: THE ORDER PROVIDES FOR DATA INNOVATIONS INSTRUMENT MANAGER SOFTWARE LICENSES, SUSTAINMENT, AND CONSULTING SERVICES ACROSS EIGHT VA VISN-15 MEDICAL CENTERS AND SELECT OUTPATIENT CLINICS.

Place of Performance

Location: SOUTH BURLINGTON, CHITTENDEN County, VERMONT, 05403

State: Vermont Government Spending

Plain-Language Summary

Department of Veterans Affairs obligated $2.7 million to DATA INNOVATIONS LLC for work described as: THE ORDER PROVIDES FOR DATA INNOVATIONS INSTRUMENT MANAGER SOFTWARE LICENSES, SUSTAINMENT, AND CONSULTING SERVICES ACROSS EIGHT VA VISN-15 MEDICAL CENTERS AND SELECT OUTPATIENT CLINICS. Key points: 1. The Department of Veterans Affairs (VA) is procuring software licenses, sustainment, and consulting services for Data Innovations Instrument Manager. 2. This contract is awarded under full and open competition, suggesting a competitive bidding process. 3. The total value is $2.69 million over a 2-year period. 4. The primary vendor is Data Innovations LLC, a specialist in this software category. 5. The contract is for firm-fixed-price, which helps manage cost certainty for the VA.

Value Assessment

Rating: good

The $2.69 million contract value over two years appears reasonable for specialized software licenses, sustainment, and consulting services. Benchmarking against similar enterprise software agreements for medical facilities would provide further context.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The award was made under full and open competition, indicating that multiple vendors had the opportunity to bid. This method generally promotes competitive pricing and ensures the government receives the best value.

Taxpayer Impact: The competitive nature of the award suggests that taxpayer funds are being used efficiently to acquire necessary software and services.

Public Impact

Improved data management for medical instruments across multiple VA facilities. Potential for enhanced operational efficiency and patient care through better software. Ensures continued support and updates for critical healthcare technology. Supports the VA's mission to provide healthcare services to veterans.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for vendor lock-in if Data Innovations software becomes deeply integrated.
Reliance on a single vendor for critical software sustainment and consulting.
Scope creep in consulting services could increase costs beyond initial estimates.

Positive Signals

Awarded under full and open competition.
Firm-fixed-price contract type provides cost certainty.
Addresses critical software needs across multiple facilities.

Sector Analysis

The IT sector, specifically software publishers, is characterized by rapid innovation and specialized solutions. This contract falls within the typical range for enterprise software procurement in the public sector, especially for critical infrastructure like healthcare systems.

Small Business Impact

The data does not indicate any specific set-asides for small businesses. The primary contractor, Data Innovations LLC, is not identified as a small business in this context, suggesting larger firms may dominate this specialized software market.

Oversight & Accountability

The award is a delivery order under an existing contract, implying prior oversight. Further oversight will focus on contract performance, adherence to scope, and effective utilization of consulting services to ensure value for money.

Related Government Programs

Software Publishers
Department of Veterans Affairs Contracting
Department of Veterans Affairs Programs

Risk Flags

Potential for vendor lock-in.
Reliance on a single vendor for critical support.
Consulting services scope management.
Future pricing increases.
Integration challenges with existing systems.

Frequently Asked Questions

What is this federal contract paying for?

Department of Veterans Affairs awarded $2.7 million to DATA INNOVATIONS LLC. THE ORDER PROVIDES FOR DATA INNOVATIONS INSTRUMENT MANAGER SOFTWARE LICENSES, SUSTAINMENT, AND CONSULTING SERVICES ACROSS EIGHT VA VISN-15 MEDICAL CENTERS AND SELECT OUTPATIENT CLINICS.

Who is the contractor on this award?

The obligated recipient is DATA INNOVATIONS LLC.

Which agency awarded this contract?

Awarding agency: Department of Veterans Affairs (Department of Veterans Affairs).

What is the total obligated amount?

The obligated amount is $2.7 million.

What is the period of performance?

Start: 2025-03-01. End: 2027-02-28.

What is the specific functionality of the Data Innovations Instrument Manager software and how does it enhance medical operations?

The Data Innovations Instrument Manager software likely provides centralized control and tracking of medical instruments, including their calibration, maintenance schedules, and usage logs. This can enhance operational efficiency by ensuring instruments are available, properly maintained, and compliant with regulations. It may also improve patient safety by reducing errors related to instrument management and providing accurate data for clinical decision-making.

What are the potential risks associated with relying on Data Innovations LLC for sustainment and consulting services over the contract period?

Key risks include vendor lock-in, where the VA becomes heavily dependent on Data Innovations' proprietary technology, making future transitions difficult and costly. There's also a risk of price increases upon contract renewal or if additional services are required. Furthermore, the effectiveness of consulting services depends heavily on the vendor's expertise and the VA's ability to clearly define and manage project scope to prevent cost overruns.

How will the VA measure the effectiveness of the software licenses, sustainment, and consulting services to ensure optimal value for taxpayer dollars?

Effectiveness will likely be measured through key performance indicators (KPIs) related to software uptime, system performance, and user satisfaction. For sustainment, metrics could include response times for issue resolution and successful implementation of updates. Consulting effectiveness will be assessed based on project milestones achieved, deliverables met, and the transfer of knowledge to VA staff, ultimately contributing to improved data management and operational efficiency.

Industry Classification

NAICS: Information › Software Publishers › Software Publishers

Product/Service Code: IT AND TELECOM - APLLICATIONS

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Parent Company: Roper Technologies, Inc.

Address: 463 MOUNTAIN VIEW DR STE 305, COLCHESTER, VT, 05446

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $5,627,560

Exercised Options: $2,690,064

Current Obligation: $2,690,064

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: GS35F389DA

IDV Type: FSS

Timeline