Treasury's $205K contract for temporary imaging clerks awarded to National Associates, Inc

Contract Overview

Contract Amount: $205,274 ($205.3K)

Contractor: National Associates, Inc.

Awarding Agency: Department of the Treasury

Start Date: 2025-09-18

End Date: 2026-09-17

Contract Duration: 364 days

Daily Burn Rate: $564/day

Competition Type: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: TEMPORARY IMAGING CLERK SERVICES FOR BULK SCANNING

Place of Performance

Location: PARKERSBURG, WOOD County, WEST VIRGINIA, 26106

State: West Virginia Government Spending

Plain-Language Summary

Department of the Treasury obligated $205,273.6 to NATIONAL ASSOCIATES, INC. for work described as: TEMPORARY IMAGING CLERK SERVICES FOR BULK SCANNING Key points: 1. Contract awarded through full and open competition, suggesting a competitive bidding process. 2. The contract is for temporary help services, specifically for bulk scanning operations. 3. The duration of the contract is one year, with a firm-fixed-price structure. 4. The contract is a BPA Call, indicating it's part of a larger agreement. 5. The service is geographically focused on West Virginia. 6. No small business set-aside was utilized for this contract.

Value Assessment

Rating: fair

The contract value of $205,273.60 for one year of temporary imaging clerk services appears to be within a reasonable range for specialized administrative support. Benchmarking against similar contracts for temporary staffing in federal agencies would provide a clearer picture of value for money. The firm-fixed-price structure helps control costs, but the specific per-unit cost for scanning or clerk hours is not detailed here, making a precise value assessment challenging without further data.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under 'Full and Open Competition After Exclusion of Sources,' which is a specific type of competitive procurement. While it indicates competition, the 'exclusion of sources' part suggests that certain potential bidders may have been excluded for specific reasons, which warrants further investigation. The number of bidders is not specified, but the 'full and open' nature implies multiple parties had the opportunity to bid.

Taxpayer Impact: This competitive approach aims to ensure the government receives the best possible price and service by allowing multiple qualified vendors to compete, ultimately benefiting taxpayers through potentially lower costs and higher quality.

Public Impact

The Bureau of the Fiscal Service benefits from efficient bulk scanning operations. Temporary imaging clerk services will be delivered, likely improving document management and accessibility. The geographic impact is concentrated in West Virginia, potentially creating local employment opportunities. The contract supports administrative functions within the Department of the Treasury.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of detailed performance metrics in the provided data makes it difficult to assess contractor performance.
The 'exclusion of sources' clause in the competition type requires further clarification to ensure fairness and maximum competition.
The specific per-unit cost for services is not readily available, hindering a granular value-for-money analysis.

Positive Signals

Awarded through a competitive process, indicating potential for good pricing and service.
Firm-fixed-price contract type provides cost certainty for the government.
The contract duration is clearly defined, allowing for predictable resource allocation.

Sector Analysis

The temporary help services sector is a significant part of the broader administrative and support services industry. Federal agencies frequently utilize these services to manage fluctuating workloads or specialized tasks without increasing permanent staff. This contract for imaging clerk services fits within the niche of document management and digitization, a growing area as agencies move towards electronic records. Comparable spending benchmarks would involve looking at other federal contracts for similar temporary administrative support roles.

Small Business Impact

This contract was not set aside for small businesses, nor does it indicate any specific subcontracting requirements for small businesses. This means that larger businesses were eligible to compete and potentially win the award without a mandate to involve small businesses in the delivery of these services. The impact on the small business ecosystem is neutral to potentially negative if small businesses capable of providing these services were excluded from bidding.

Oversight & Accountability

Oversight for this contract would typically fall under the Bureau of the Fiscal Service within the Department of the Treasury. Accountability measures are inherent in the firm-fixed-price structure, which obligates the contractor to deliver services at the agreed-upon price. Transparency is facilitated by the public nature of federal contract awards, though specific performance reports and detailed cost breakdowns may not always be publicly accessible. Inspector General jurisdiction would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Temporary Staffing Services
Document Management Services
Administrative Support Contracts
Bureau of the Fiscal Service Operations
Department of the Treasury IT and Administrative Support

Risk Flags

Potential for reduced competition due to 'exclusion of sources'.
Lack of detailed performance metrics makes outcome assessment difficult.
Limited transparency on per-unit costs hinders precise value analysis.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Treasury awarded $205,273.6 to NATIONAL ASSOCIATES, INC.. TEMPORARY IMAGING CLERK SERVICES FOR BULK SCANNING

Who is the contractor on this award?

The obligated recipient is NATIONAL ASSOCIATES, INC..

Which agency awarded this contract?

Awarding agency: Department of the Treasury (Bureau of the Fiscal Service).

What is the total obligated amount?

The obligated amount is $205,273.6.

What is the period of performance?

Start: 2025-09-18. End: 2026-09-17.

What is the track record of National Associates, Inc. in performing federal contracts, particularly for temporary staffing or imaging services?

A review of federal procurement data would be necessary to fully assess National Associates, Inc.'s track record. Key indicators would include the number of past federal contracts awarded, their value, the agencies they've served, and performance ratings if available. Specifically, looking for past performance on contracts involving temporary help services, data entry, or imaging/scanning would be most relevant. A history of successful contract completion, positive past performance reviews, and minimal disputes or terminations would suggest a reliable contractor. Conversely, a pattern of performance issues or contract disputes could indicate higher risk.

How does the awarded price compare to market rates for temporary imaging clerk services in West Virginia?

To benchmark the value, one would need to compare the contract's estimated hourly or daily rates against prevailing market wages and agency rates for similar temporary staffing services in West Virginia. This would involve researching commercial staffing agency rates and potentially other federal contract data for comparable positions in the same geographic area. Factors like the specific skill set required for bulk scanning, the volume of work, and the duration of the contract would influence the comparison. Without specific per-unit cost data from the contract, a precise comparison is difficult, but the total contract value of $205,273.60 for one year suggests a need to ensure the underlying rates are competitive.

What are the specific risks associated with a 'Full and Open Competition After Exclusion of Sources' award type?

The primary risk with 'Full and Open Competition After Exclusion of Sources' is that while competition is sought, the exclusion of certain sources might limit the pool of potential offerors. This exclusion must be justified by the agency, often due to specific technical requirements, existing contract vehicles (like a BPA), or other documented reasons. If the exclusion is not well-justified or overly broad, it could inadvertently reduce competition, potentially leading to higher prices or less optimal solutions than if all qualified sources were allowed to compete. It also raises questions about fairness and equal opportunity for all potential vendors.

What is the expected impact of these temporary imaging clerk services on the Bureau of the Fiscal Service's operational efficiency?

The engagement of temporary imaging clerk services is intended to enhance the operational efficiency of the Bureau of the Fiscal Service, particularly concerning bulk scanning operations. By bringing in specialized temporary staff, the Bureau can likely accelerate the digitization of large volumes of documents, improve data accessibility, reduce physical storage needs, and potentially decrease processing times for records. This can free up permanent staff to focus on higher-level analytical or administrative tasks. The effectiveness will depend on the volume of documents, the efficiency of the scanning technology used, and the productivity of the temporary clerks.

What is the historical spending pattern for temporary help services by the Bureau of the Fiscal Service or the Department of the Treasury?

Analyzing historical spending data for temporary help services by the Bureau of the Fiscal Service and the broader Department of the Treasury would provide context for this $205K contract. If historical spending in this category has been significantly higher or lower, it could indicate a trend or a one-off need. Understanding past spending levels can help assess whether this contract represents a typical investment in temporary staffing or an increase/decrease in reliance on such services. It also helps in identifying patterns of specific vendors used or types of services most frequently procured.

Are there any specific performance metrics or KPIs tied to this contract that will be used to evaluate National Associates, Inc.'s success?

The provided data does not specify the performance metrics or Key Performance Indicators (KPIs) associated with this contract. Typically, for temporary staffing or service contracts, KPIs might include metrics such as accuracy rates in scanning, turnaround time for document processing, adherence to security protocols, and overall client satisfaction. The firm-fixed-price nature suggests that the contractor is responsible for meeting certain output standards. Without explicit KPIs detailed in the contract award notice, assessing the contractor's success and the value delivered becomes more reliant on qualitative feedback and the final deliverable's quality.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Employment Services › Temporary Help Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION AFTER EXCLUSION OF SOURCES

Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY

Solicitation ID: 2033H625Q00089

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 1101 CONNECTICUT AVE NW STE 450, WASHINGTON, DC, 20036

Business Categories: Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business

Financial Breakdown

Contract Ceiling: $205,274

Exercised Options: $205,274

Current Obligation: $205,274

Actual Outlays: $56,956

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Parent Contract

Parent Award PIID: 2033H625A00014

IDV Type: BPA

Timeline