DOJ Awards $9.68M Task Order to Procentrix for Executive Correspondence Management System
Contract Overview
Contract Amount: $9,680,572 ($9.7M)
Contractor: Procentrix, LLC
Awarding Agency: Department of Justice
Start Date: 2020-06-15
End Date: 2026-02-28
Contract Duration: 2,084 days
Daily Burn Rate: $4.6K/day
Competition Type: FULL AND OPEN COMPETITION
Number of Offers Received: 3
Pricing Type: TIME AND MATERIALS
Sector: IT
Official Description: GSA TASK ORDER: EXECUTIVE CORRESPONDENCE MANAGEMENT SYSTEM
Place of Performance
Location: WASHINGTON, DISTRICT OF COLUMBIA County, DISTRICT OF COLUMBIA, 20530
Plain-Language Summary
Department of Justice obligated $9.7 million to PROCENTRIX, LLC for work described as: GSA TASK ORDER: EXECUTIVE CORRESPONDENCE MANAGEMENT SYSTEM Key points: 1. The contract value is $9.68 million over its period of performance. 2. Procentrix, LLC is the sole awardee under this task order. 3. The contract is for 'Other Computer Related Services' (NAICS 541519). 4. This task order was awarded using full and open competition.
Value Assessment
Rating: fair
The contract is a Time and Materials (T&M) type, which can lead to cost overruns if not managed carefully. Benchmarking T&M contracts for similar IT services is challenging due to variable labor rates and scope creep potential.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The task order was awarded under full and open competition, suggesting a competitive bidding process. However, the specific pricing discovery mechanisms and the number of bids received are not detailed, making it difficult to assess the effectiveness of price competition.
Taxpayer Impact: Taxpayer funds are being used for IT services to support the Department of Justice's correspondence management. The effectiveness of the competition in securing the best value for taxpayers is fair, given the T&M contract type.
Public Impact
Enhances internal government operations by improving correspondence management. Supports the Department of Justice's administrative functions. Potential for improved efficiency in handling official communications.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Time and Materials contract type can lead to cost uncertainty.
- Limited insight into the competitive landscape beyond 'full and open'.
Positive Signals
- Awarded under full and open competition.
- Supports critical government functions.
Sector Analysis
This contract falls under IT services, specifically 'Other Computer Related Services'. The IT services sector is highly competitive, but task order values and contract types can vary significantly. Benchmarking this specific value against similar IT task orders requires detailed scope comparison.
Small Business Impact
The data indicates this task order was not awarded to a small business (ss: false, sb: false). Therefore, there is no direct small business participation evident in this specific award.
Oversight & Accountability
Oversight would typically involve contract performance monitoring by the Department of Justice to ensure deliverables are met and costs remain within projections, especially given the T&M nature of the contract.
Related Government Programs
- Other Computer Related Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Potential for cost overruns due to Time and Materials contract type.
- Lack of detailed competitive pricing analysis.
- No small business participation indicated.
- Limited insight into specific system functionalities and performance metrics.
Tags
other-computer-related-services, department-of-justice, dc, delivery-order, 1m-plus
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $9.7 million to PROCENTRIX, LLC. GSA TASK ORDER: EXECUTIVE CORRESPONDENCE MANAGEMENT SYSTEM
Who is the contractor on this award?
The obligated recipient is PROCENTRIX, LLC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $9.7 million.
What is the period of performance?
Start: 2020-06-15. End: 2026-02-28.
What specific features and functionalities does the Executive Correspondence Management System provide, and how do they align with the DOJ's needs?
The provided data does not detail the specific features or functionalities of the Executive Correspondence Management System. Further analysis would require reviewing the Statement of Work (SOW) or performance work statement (PWS) associated with this task order to understand its scope and how it addresses the Department of Justice's requirements for managing executive correspondence.
What was the competitive pricing achieved through the 'full and open competition' for this Time and Materials contract?
While the contract was awarded under 'full and open competition,' the Time and Materials (T&M) pricing structure makes it difficult to assess competitive pricing in the traditional sense. T&M contracts typically reimburse actual labor hours and material costs, plus a fixed fee or fixed hourly rates. The 'competition' likely focused on the proposed rates and the contractor's ability to perform, rather than a fixed-price bid for a defined scope.
How will the effectiveness of the Executive Correspondence Management System be measured to ensure value for taxpayer money?
The effectiveness measurement is not detailed in the provided data. Typically, effectiveness would be assessed through performance metrics outlined in the contract's SOW or PWS, such as system uptime, user satisfaction, processing time for correspondence, and reduction in errors. The Department of Justice's contract management team would be responsible for monitoring these metrics.
Industry Classification
NAICS: Professional, Scientific, and Technical Services › Computer Systems Design and Related Services › Other Computer Related Services
Product/Service Code: IT AND TELECOM - INFORMATION TECHNOLOGY AND TELECOMMUNICATIONS › ADP AND TELECOMMUNICATIONS
Competition & Pricing
Extent Competed: FULL AND OPEN COMPETITION
Solicitation Procedures: SUBJECT TO MULTIPLE AWARD FAIR OPPORTUNITY
Offers Received: 3
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 2551 DULLES VIEW DR STE 600, HERNDON, VA, 20171
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business
Financial Breakdown
Contract Ceiling: $10,420,928
Exercised Options: $10,420,928
Current Obligation: $9,680,572
Actual Outlays: $9,223,927
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Parent Contract
Parent Award PIID: GS35F0294T
IDV Type: FSS
Timeline
Start Date: 2020-06-15
Current End Date: 2026-02-28
Potential End Date: 2026-02-28 00:00:00
Last Modified: 2026-02-01
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