DOJ awards $14.6M for Expert Witness Services to Medical Record Review LLC, a sole-source contract

Contract Overview

Contract Amount: $14,616 ($14.6K)

Contractor: Medical Record Review LLC

Awarding Agency: Department of Justice

Start Date: 2026-02-04

End Date: 2029-02-03

Contract Duration: 1,095 days

Daily Burn Rate: $13/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: TIME AND MATERIALS

Sector: Other

Official Description: EXPERT WITNESS/LITIGATIVE CASE SUPPORT

Place of Performance

Location: NAPLES, COLLIER County, FLORIDA, 34114

State: Florida Government Spending

Plain-Language Summary

Department of Justice obligated $14,616 to MEDICAL RECORD REVIEW LLC for work described as: EXPERT WITNESS/LITIGATIVE CASE SUPPORT Key points: 1. Contract awarded to a single vendor, raising questions about competition. 2. Significant value of $14.6 million for specialized legal support services. 3. Long duration of nearly three years suggests ongoing need. 4. Focus on 'All Other Legal Services' category, with specific NAICS code 541199.

Value Assessment

Rating: questionable

Pricing is based on Time and Materials, which can lead to cost overruns if not managed carefully. Benchmarking against similar expert witness contracts is difficult without more detailed cost breakdowns.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

The contract is sole-source, indicating no competitive bidding process. This limits price discovery and potentially leads to higher costs for taxpayers.

Taxpayer Impact: The lack of competition for a substantial contract value may result in inefficient use of taxpayer funds.

Public Impact

Taxpayers may be paying a premium due to the absence of competitive pricing. The Department of Justice relies on this vendor for critical litigation support. Potential for cost escalation under the Time and Materials pricing model.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Sole-source award
Time and Materials pricing
Lack of competition

Positive Signals

Essential service for DOJ litigation
Long-term contract indicates sustained need

Sector Analysis

This contract falls under legal services, specifically expert witness and litigation support. Benchmarks for this niche are hard to establish without specific service details, but large sole-source awards warrant scrutiny.

Small Business Impact

No information is provided regarding small business participation. The sole-source nature of this award suggests limited opportunity for small businesses to compete.

Oversight & Accountability

The sole-source nature of this award requires robust justification and oversight from the Department of Justice to ensure fair pricing and effective service delivery.

Related Government Programs

All Other Legal Services
Department of Justice Contracting
Offices, Boards and Divisions Programs

Risk Flags

Sole-source award lacks competition.
Time and Materials pricing increases cost risk.
Potential for vendor lock-in.
Limited transparency on pricing justification.
No indication of small business utilization.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $14,616 to MEDICAL RECORD REVIEW LLC. EXPERT WITNESS/LITIGATIVE CASE SUPPORT

Who is the contractor on this award?

The obligated recipient is MEDICAL RECORD REVIEW LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Offices, Boards and Divisions).

What is the total obligated amount?

The obligated amount is $14,616.

What is the period of performance?

Start: 2026-02-04. End: 2029-02-03.

What is the justification for awarding this contract sole-source, and what steps were taken to ensure fair pricing?

The justification for a sole-source award typically involves unique capabilities or circumstances where only one vendor can meet the requirement. Without specific details, it's assumed the DOJ has documented this rationale. However, the absence of competition inherently hinders price discovery, making oversight crucial to validate that the Time and Materials rates are reasonable and that the vendor's efforts are efficient.

How does the Time and Materials pricing model mitigate risks of cost overruns for this $14.6M contract?

Time and Materials (T&M) contracts carry inherent risks of cost overruns if not managed diligently. Mitigation strategies would include strict monitoring of labor hours, defined billing rates, clear scope of work, and regular performance reviews. The government must actively manage the vendor's performance and expenditures to ensure costs remain within reasonable bounds and do not exceed the contract's ceiling.

What is the expected impact on litigation timelines and case outcomes due to the reliance on this specific vendor?

The reliance on Medical Record Review LLC for expert witness services suggests they possess specialized expertise crucial for the Department of Justice's litigation efforts. A long-term contract implies a stable relationship, potentially leading to efficiency and familiarity with DOJ processes. However, the sole-source nature could pose a risk if the vendor's performance falters or if their capacity becomes a bottleneck, potentially impacting case timelines and outcomes.

Industry Classification

NAICS: Professional, Scientific, and Technical Services › Legal Services › All Other Legal Services

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › PROFESSIONAL SERVICES

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Offers Received: 1

Pricing Type: TIME AND MATERIALS (Y)

Evaluated Preference: NONE

Contractor Details

Address: 1252 RIALTO WAY UNIT 201, NAPLES, FL, 34114

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Small Business, Special Designations, U.S.-Owned Business, Veteran Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $14,616

Exercised Options: $14,616

Current Obligation: $14,616

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES PROCEDURES NOT USED

Timeline