DOJ Awards $833K for Court Reporting Services to County Court Reporters Inc
Contract Overview
Contract Amount: $83,340 ($83.3K)
Contractor: County Court Reporters Inc
Awarding Agency: Department of Justice
Start Date: 2025-10-01
End Date: 2026-09-30
Contract Duration: 364 days
Daily Burn Rate: $229/day
Competition Type: COMPETED UNDER SAP
Pricing Type: TIME AND MATERIALS
Sector: Other
Official Description: GRAND JURY AND DEPOSITION COURT REPORTING SERVICES
Place of Performance
Location: VIRGINIA BEACH, VIRGINIA BEACH CITY County, VIRGINIA, 23452
State: Virginia Government Spending
Plain-Language Summary
Department of Justice obligated $83,339.85 to COUNTY COURT REPORTERS INC for work described as: GRAND JURY AND DEPOSITION COURT REPORTING SERVICES Key points: 1. Contract awarded to County Court Reporters Inc. for $833,399.85. 2. Service category is Court Reporting and Stenotype Services. 3. Procurement method was competed under SAP. 4. Contract duration is one year, from October 1, 2025, to September 30, 2026.
Value Assessment
Rating: fair
The contract is a Time and Materials type, which can lead to cost overruns if not managed carefully. Benchmarking against similar court reporting contracts is difficult without more detailed service descriptions and specific deliverables.
Cost Per Unit: N/A
Competition Analysis
Competition Level: full-and-open
The contract was competed under SAP (Standard Acquisition Procedures), indicating a competitive process. However, the specific details of the competition and how price was determined are not fully detailed, impacting a precise assessment of price discovery.
Taxpayer Impact: Taxpayer funds are being used for essential court reporting services. The competitive nature of the award suggests an effort to obtain fair market value, but the Time and Materials pricing model warrants monitoring.
Public Impact
Ensures continuity of judicial proceedings through accurate record-keeping. Supports the Department of Justice's mission by providing critical administrative services. Impacts legal professionals and the public by maintaining official court records.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Potential for cost escalation due to Time and Materials pricing.
- Limited transparency on specific service deliverables and quality metrics.
Positive Signals
- Competitive award process under SAP.
- Essential service for judicial operations.
Sector Analysis
This contract falls under administrative and legal support services, specifically court reporting. Spending in this sector is generally stable, driven by the needs of the judicial system. Benchmarks are highly dependent on geographic location and specific reporting requirements.
Small Business Impact
No specific information is provided regarding small business participation in this contract award. Further analysis would be needed to determine if small businesses were involved or had opportunities to compete.
Oversight & Accountability
The contract is managed by the Department of Justice. Oversight would involve monitoring the contractor's performance, adherence to contract terms, and managing expenditures, particularly given the Time and Materials pricing structure.
Related Government Programs
- Court Reporting and Stenotype Services
- Department of Justice Contracting
- Offices, Boards and Divisions Programs
Risk Flags
- Time and Materials pricing.
- Lack of detailed performance metrics.
- Potential for scope creep.
- Limited insight into specific service deliverables.
Tags
court-reporting-and-stenotype-services, department-of-justice, va, delivery-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $83,339.85 to COUNTY COURT REPORTERS INC. GRAND JURY AND DEPOSITION COURT REPORTING SERVICES
Who is the contractor on this award?
The obligated recipient is COUNTY COURT REPORTERS INC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Offices, Boards and Divisions).
What is the total obligated amount?
The obligated amount is $83,339.85.
What is the period of performance?
Start: 2025-10-01. End: 2026-09-30.
What is the expected volume of work or hours anticipated under this Time and Materials contract to justify the $833K ceiling?
The provided data does not specify the anticipated volume of work or estimated hours for this Time and Materials contract. The $833,399.85 figure represents the contract ceiling, not a guaranteed amount. A detailed work plan or historical usage data would be needed to estimate the expected volume and assess if the ceiling is appropriate for the anticipated services.
How does the awarded price compare to market rates for similar court reporting services in Virginia, considering the Time and Materials structure?
Without specific details on the hourly rates for different roles (e.g., court reporter, transcriptionist) and the estimated number of hours, a direct price comparison is challenging. However, the competitive bidding process suggests the price is within a reasonable range. Further analysis would require accessing benchmark data for court reporting services in the Virginia region, factoring in the specific skill sets and turnaround times required.
What mechanisms are in place to ensure the quality and accuracy of the court reporting services provided under this contract?
The contract details do not explicitly outline quality assurance mechanisms. Typically, such contracts would include performance standards, review processes for transcripts, and potentially penalties for inaccuracies or delays. The Department of Justice's contracting officers would be responsible for monitoring performance and ensuring adherence to any implicit or explicit quality requirements outlined in the full contract.
Industry Classification
NAICS: Administrative and Support and Waste Management and Remediation Services › Business Support Services › Court Reporting and Stenotype Services
Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › ADMINISTRATIVE SUPPORT SERVICES
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Solicitation ID: 15JA052300000137
Pricing Type: TIME AND MATERIALS (Y)
Evaluated Preference: NONE
Contractor Details
Address: 1160 JORDAN SPRINGS RD, STEPHENSON, VA, 22656
Business Categories: Category Business, Corporate Entity Not Tax Exempt, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $83,340
Exercised Options: $83,340
Current Obligation: $83,340
Actual Outlays: $17,527
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Cost or Pricing Data: NO
Parent Contract
Parent Award PIID: 15JA0524D00000011
IDV Type: IDC
Timeline
Start Date: 2025-10-01
Current End Date: 2026-09-30
Potential End Date: 2026-09-30 00:00:00
Last Modified: 2026-04-09
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