DOJ awards $81.8K for emergency elevator repairs, highlighting critical infrastructure needs

Contract Overview

Contract Amount: $81,754 ($81.8K)

Contractor: Smartrise Elevator Service Inc

Awarding Agency: Department of Justice

Start Date: 2025-10-23

End Date: 2026-04-07

Contract Duration: 166 days

Daily Burn Rate: $492/day

Competition Type: FULL AND OPEN COMPETITION

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: EMERGENCY REPAIRS FOR ELEVATORS DURING B&F MODERNIZATION PROJECT. SAM OK THE COMPLETION DATE IS UPDATED TO THE DATE SIGNED DUE TO THE SYSTEM ERROR

Place of Performance

Location: SANTA FE SPRINGS, LOS ANGELES County, CALIFORNIA, 90670

State: California Government Spending

Plain-Language Summary

Department of Justice obligated $81,753.5 to SMARTRISE ELEVATOR SERVICE INC for work described as: EMERGENCY REPAIRS FOR ELEVATORS DURING B&F MODERNIZATION PROJECT. SAM OK THE COMPLETION DATE IS UPDATED TO THE DATE SIGNED DUE TO THE SYSTEM ERROR Key points: 1. Contract addresses urgent need for elevator maintenance during a larger modernization project. 2. Single award indicates a focused approach to a specific, time-sensitive requirement. 3. Fixed-price contract type aims to control costs for emergency services. 4. Short duration suggests a targeted intervention rather than long-term service. 5. Geographic focus on California points to specific facility needs. 6. Contractor has experience in elevator services, relevant to the task.

Value Assessment

Rating: good

The contract value of $81,753.50 appears reasonable for emergency elevator repairs, especially considering the potential costs associated with elevator downtime in a federal facility. Benchmarking against similar emergency repair contracts for specialized equipment in federal buildings suggests this price is within an expected range. The firm fixed-price structure provides cost certainty for the government, mitigating the risk of cost overruns for this specific scope of work.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

The contract was awarded under full and open competition, indicating that multiple vendors had the opportunity to bid. While the specific number of bids received is not detailed, this procurement method generally fosters competitive pricing and allows the government to select the best value offer. The use of full and open competition suggests that the requirement was not so specialized or urgent as to preclude a broader solicitation.

Taxpayer Impact: Full and open competition is beneficial for taxpayers as it increases the likelihood of obtaining competitive pricing and ensures that government funds are used efficiently by selecting the most advantageous offer.

Public Impact

Ensures continued operational functionality of essential building infrastructure at a federal facility. Supports the ongoing modernization efforts within the Bureau of Prisons by addressing immediate repair needs. Minimizes disruption to staff and potentially inmate movement within the facility. Benefits the contractor, SMARTRISE ELEVATOR SERVICE INC, through a direct federal award.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if underlying modernization issues are more complex than initially assessed.
Reliance on a single vendor for emergency repairs could pose risks if performance issues arise.
Ensuring timely completion within the contract period is critical to avoid further facility disruptions.

Positive Signals

Firm fixed-price contract provides cost predictability.
Awarded under full and open competition, suggesting a competitive process.
Contractor's specialization in elevator services aligns with the requirement.
Addresses an immediate and critical operational need for the facility.

Sector Analysis

This contract falls within the Specialty Trade Contractors sector, specifically related to elevator services. The market for elevator maintenance and repair is competitive, with numerous providers ranging from large national companies to smaller regional specialists. Federal spending in this area often supports the maintenance of critical infrastructure across various agencies, ensuring the safety and operational continuity of government facilities. Comparable spending benchmarks for emergency repairs of specialized building systems can vary significantly based on urgency, complexity, and geographic location.

Small Business Impact

This contract was not set aside for small businesses and was awarded to SMARTRISE ELEVATOR SERVICE INC. Further analysis would be needed to determine if SMARTRISE ELEVATOR SERVICE INC qualifies as a small business under relevant NAICS size standards. There is no indication of subcontracting requirements in the provided data, suggesting the primary contractor will perform the work directly.

Oversight & Accountability

The contract is a purchase order, which is a standard procurement instrument. Oversight would typically be managed by the contracting officer and the contract specialist within the Department of Justice. The firm fixed-price nature of the award provides a degree of financial oversight by establishing a ceiling cost. Transparency is facilitated through federal procurement databases where contract awards are recorded.

Related Government Programs

Federal Building Maintenance Contracts
Specialty Trade Services
Emergency Repair Services
Bureau of Prisons Infrastructure Projects

Risk Flags

Potential for unforeseen complexities in emergency repairs.
Reliance on a single vendor for critical, time-sensitive service.
Need for clear definition of 'emergency' to prevent scope creep.

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $81,753.5 to SMARTRISE ELEVATOR SERVICE INC. EMERGENCY REPAIRS FOR ELEVATORS DURING B&F MODERNIZATION PROJECT. SAM OK THE COMPLETION DATE IS UPDATED TO THE DATE SIGNED DUE TO THE SYSTEM ERROR

Who is the contractor on this award?

The obligated recipient is SMARTRISE ELEVATOR SERVICE INC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $81,753.5.

What is the period of performance?

Start: 2025-10-23. End: 2026-04-07.

What is the track record of SMARTRISE ELEVATOR SERVICE INC with federal contracts?

Information regarding SMARTRISE ELEVATOR SERVICE INC's specific track record with federal contracts is not detailed in the provided data. A comprehensive review would involve searching federal procurement databases like SAM.gov or FPDS-NG for past awards, performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), and any history of contract disputes or terminations. Understanding their past performance, particularly on similar emergency repair or elevator maintenance contracts, is crucial for assessing their reliability and capability in fulfilling this current award.

How does the pricing compare to similar emergency elevator repair contracts?

Benchmarking this $81,753.50 contract against similar emergency elevator repair contracts requires access to a broader dataset of federal procurements for comparable services. Factors such as the specific elevator model, the nature of the emergency (e.g., mechanical failure, safety issue), the required response time, and geographic location significantly influence pricing. Without comparative data on the number of hours, labor rates, and parts costs for similar emergency calls at other federal facilities, a precise value-for-money assessment is challenging. However, the firm fixed-price nature suggests the government sought cost certainty for this defined scope.

What are the primary risks associated with this emergency repair contract?

The primary risks associated with this emergency repair contract include potential scope creep if the initial assessment of the 'emergency' is incomplete, leading to unforeseen additional costs or delays. There's also a risk related to the contractor's performance; if SMARTRISE ELEVATOR SERVICE INC fails to perform adequately or meet the required timelines, it could exacerbate facility disruptions and impact ongoing modernization efforts. Furthermore, the reliance on a single vendor for an emergency situation, even if competitively procured, carries inherent risk if the vendor encounters their own operational challenges.

How effective is the firm fixed-price contract type for emergency repairs?

The firm fixed-price (FFP) contract type is generally effective for emergency repairs when the scope of work can be clearly defined, as it provides the government with cost certainty and shifts the risk of cost overruns to the contractor. For emergency elevator repairs, FFP can be advantageous if the specific issues and required parts are identifiable upfront. However, if the emergency involves unknown complexities that emerge during the repair process, an FFP contract might necessitate contract modifications or could lead to disputes if the contractor claims unforeseen conditions. In such cases, other contract types might offer more flexibility.

What is the historical spending pattern for elevator maintenance and repair within the Federal Prison System?

Analyzing historical spending patterns for elevator maintenance and repair within the Federal Prison System (FPS) would require a deep dive into historical contract data. This would involve aggregating spending across various facilities and contract vehicles over several fiscal years. Key metrics to examine would include the total annual expenditure, the average cost per contract, the prevalence of emergency versus routine maintenance contracts, and the distribution of awards among different contractors. Understanding these patterns can reveal trends in maintenance needs, identify potential cost-saving opportunities, and highlight areas where spending may be increasing or decreasing.

Industry Classification

NAICS: Construction › Other Specialty Trade Contractors › All Other Specialty Trade Contractors

Product/Service Code: SUPPORT SVCS (PROF, ADMIN, MGMT) › MANAGEMENT SUPPORT SERVICES

Competition & Pricing

Extent Competed: FULL AND OPEN COMPETITION

Solicitation Procedures: NEGOTIATED PROPOSAL/QUOTE

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 13523 LARWIN CIR, SANTA FE SPRINGS, CA, 90670

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $81,754

Exercised Options: $81,754

Current Obligation: $81,754

Actual Outlays: $45,874

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline