DOJ Awards $407K for Emergency CMS Shop Roof Replacement to Fillmore Contracts, LLC
Contract Overview
Contract Amount: $40,778 ($40.8K)
Contractor: Fillmore Contracts, LLC
Awarding Agency: Department of Justice
Start Date: 2025-08-27
End Date: 2025-12-06
Contract Duration: 101 days
Daily Burn Rate: $404/day
Competition Type: COMPETED UNDER SAP
Number of Offers Received: 2
Pricing Type: FIRM FIXED PRICE
Sector: Construction
Official Description: 25Z5AG8 EMERGENCY REPLACE CMS SHOP ROW ROOF
Place of Performance
Location: SNELLVILLE, GWINNETT County, GEORGIA, 30078
State: Georgia Government Spending
Plain-Language Summary
Department of Justice obligated $40,778.19 to FILLMORE CONTRACTS, LLC for work described as: 25Z5AG8 EMERGENCY REPLACE CMS SHOP ROW ROOF Key points: 1. Contract awarded for emergency roof repair at a federal prison. 2. Fillmore Contracts, LLC, a non-small business, secured the award. 3. The contract is firm-fixed-price, indicating clear cost expectations. 4. The project falls under specialty trade contracting, a common area for federal procurement.
Value Assessment
Rating: fair
The award amount of $407,781.90 for emergency roof replacement appears reasonable given the urgency and scope. Benchmarking against similar specialty trade contracts for facility repairs would provide a more definitive assessment.
Cost Per Unit: N/A
Competition Analysis
Competition Level: limited
The contract was competed under Simplified Acquisition Procedures (SAP), suggesting limited competition due to the relatively small dollar value and potential urgency. This method may not achieve the best possible price discovery compared to full and open competition.
Taxpayer Impact: Taxpayer funds are being used for an essential facility repair. While the amount is not excessive, the limited competition could mean a slightly higher cost than if more vendors were involved.
Public Impact
Ensures operational continuity of the CMS shop by addressing an emergency roof issue. Supports a private sector contractor, Fillmore Contracts, LLC, with federal funds. Maintains the structural integrity of federal prison facilities. Addresses a critical infrastructure need within the Bureau of Prisons.
Waste & Efficiency Indicators
Waste Risk Score: 50 / 10
Warning Flags
- Limited competition due to SAP.
- Potential for higher costs with limited bidding.
- Emergency nature may bypass thorough vetting.
Positive Signals
- Addresses an urgent facility need.
- Firm-fixed-price contract provides cost certainty.
- Supports essential infrastructure maintenance.
Sector Analysis
This contract falls within the Specialty Trade Contractors sector, specifically focusing on building exterior improvements. Federal spending in this area often involves repairs and maintenance of existing government facilities, with costs varying significantly based on project scope and urgency.
Small Business Impact
The awardee, Fillmore Contracts, LLC, is not identified as a small business. This contract did not appear to prioritize small business participation, which is a common consideration in federal contracting, especially for procurements under certain thresholds.
Oversight & Accountability
Oversight would typically be managed by the Bureau of Prisons contracting officer's representative to ensure the work is completed according to specifications and within the timeline. The use of SAP suggests a streamlined process, which may have less extensive pre-award review than larger contracts.
Related Government Programs
- All Other Specialty Trade Contractors
- Department of Justice Contracting
- Federal Prison System / Bureau of Prisons Programs
Risk Flags
- Potential for inflated pricing due to emergency status.
- Limited competition may not yield the best value.
- Awardee is not a small business.
- Lack of detailed justification for SAP use.
- Urgency may have bypassed standard due diligence.
Tags
all-other-specialty-trade-contractors, department-of-justice, ga, purchase-order, under-100k
Frequently Asked Questions
What is this federal contract paying for?
Department of Justice awarded $40,778.19 to FILLMORE CONTRACTS, LLC. 25Z5AG8 EMERGENCY REPLACE CMS SHOP ROW ROOF
Who is the contractor on this award?
The obligated recipient is FILLMORE CONTRACTS, LLC.
Which agency awarded this contract?
Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).
What is the total obligated amount?
The obligated amount is $40,778.19.
What is the period of performance?
Start: 2025-08-27. End: 2025-12-06.
What is the specific nature of the 'emergency' that necessitated this roof replacement and limited competition?
The 'emergency' likely refers to a sudden, unforeseen event such as severe weather damage, a leak compromising critical operations, or a structural integrity concern that required immediate attention to prevent further damage or operational disruption. Understanding the exact trigger for the emergency is crucial for assessing if SAP was truly justified or if it was a convenient justification for limited competition.
How does the cost of this emergency roof replacement compare to non-emergency repairs of similar scale in the region?
Benchmarking this $407,781.90 contract against typical costs for similar roof replacements in Georgia, especially those not under emergency conditions, is essential. Emergency procurements often carry a premium due to urgency, expedited timelines, and potentially fewer bidding options. A detailed comparison would reveal if the premium paid was reasonable or excessive.
What are the long-term implications for facility maintenance and budget planning given this emergency expenditure?
This emergency expenditure highlights potential gaps in proactive facility maintenance or the aging infrastructure within the Federal Prison System. It suggests a need to review current maintenance schedules and budgets to prevent future emergencies, which are typically more costly and disruptive than planned upkeep. Future budget allocations should account for potential unforeseen repairs.
Industry Classification
NAICS: Construction › Other Specialty Trade Contractors › All Other Specialty Trade Contractors
Product/Service Code: MAINT, REPAIR, ALTER REAL PROPERTY › MAINT, ALTER, REPAIR NONBUILDINGS
Competition & Pricing
Extent Competed: COMPETED UNDER SAP
Solicitation Procedures: SIMPLIFIED ACQUISITION
Offers Received: 2
Pricing Type: FIRM FIXED PRICE (J)
Evaluated Preference: NONE
Contractor Details
Address: 2330 SCENIC HWY S, SNELLVILLE, GA, 30078
Business Categories: 8(a) Program Participant, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Economically Disadvantaged Women Owned Small Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business
Financial Breakdown
Contract Ceiling: $40,778
Exercised Options: $40,778
Current Obligation: $40,778
Contract Characteristics
Commercial Item: COMMERCIAL PRODUCTS/SERVICES
Timeline
Start Date: 2025-08-27
Current End Date: 2025-12-06
Potential End Date: 2025-12-06 00:00:00
Last Modified: 2026-04-10
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