DOJ's $69.9K purchase order for medical services to inmates awarded to NAPHCARE LLC

Contract Overview

Contract Amount: $69,911 ($69.9K)

Contractor: Naphcare LLC

Awarding Agency: Department of Justice

Start Date: 2025-07-01

End Date: 2025-09-30

Contract Duration: 91 days

Daily Burn Rate: $768/day

Competition Type: NOT COMPETED

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Healthcare

Official Description: FY25 B1 NAPHCARE ONSITE QTR 4

Place of Performance

Location: MARION, WILLIAMSON County, ILLINOIS, 62959

State: Illinois Government Spending

Plain-Language Summary

Department of Justice obligated $69,911.32 to NAPHCARE LLC for work described as: FY25 B1 NAPHCARE ONSITE QTR 4 Key points: 1. The contract value is relatively small, suggesting a localized or short-term need. 2. Awarded as a purchase order, indicating a streamlined procurement process for a specific need. 3. The firm-fixed-price structure provides cost certainty for the government. 4. The contract duration is short (91 days), implying a temporary or interim service requirement. 5. The absence of competition raises questions about potential cost efficiencies and market testing. 6. The service falls under General Medical and Surgical Hospitals, a critical but standard healthcare category.

Value Assessment

Rating: fair

This purchase order for medical services is for a relatively small amount ($69.9K) and a short duration (91 days). Without comparable contract data for similar inmate medical services in Illinois or nationwide, it's difficult to definitively benchmark value. However, the firm-fixed-price nature provides some cost control. The lack of competition means there's no direct market comparison to assess if this price is optimal, but for a short-term, specific need, it may be reasonable.

Cost Per Unit: N/A

Competition Analysis

Competition Level: sole-source

This contract was awarded as a 'NOT COMPETED' purchase order, indicating a sole-source or limited competition procurement. The specific reasons for not competing are not detailed in the provided data. This approach bypasses the standard competitive bidding process, which typically leads to better price discovery and potentially lower costs for the government.

Taxpayer Impact: Sole-source awards mean taxpayers may not be getting the best possible price, as market forces were not leveraged to drive down costs.

Public Impact

Inmates within the Federal Prison System in Illinois will receive general medical and surgical hospital services. The primary beneficiaries are the incarcerated individuals requiring healthcare, ensuring a basic level of medical attention. The geographic impact is limited to facilities within Illinois managed by the Bureau of Prisons. The contract supports the operational requirement of the Federal Prison System to provide essential health services to its population.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Lack of competition may lead to higher costs than a competitively bid contract.
Limited transparency into the justification for sole-source award.
Short contract duration might indicate a stop-gap measure, potentially leading to future contract instability.
No indication of small business participation or subcontracting opportunities.

Positive Signals

Firm-fixed-price contract provides budget certainty.
Addresses a critical need for inmate healthcare.
Short duration may indicate a focused, specific requirement that has been met efficiently.

Sector Analysis

The healthcare services sector, particularly within correctional facilities, is a specialized area. While the NAICS code 622110 (General Medical and Surgical Hospitals) is broad, the context of serving inmates is specific. The market for correctional healthcare is often characterized by long-term contracts and a limited number of specialized providers. This $69.9K purchase order represents a very small slice of the overall federal spending on healthcare, which runs into billions annually.

Small Business Impact

The data indicates that this contract was not awarded to a small business (sb: false) and there is no indication of small business set-aside (ss: false). Therefore, this specific award does not appear to directly benefit small businesses through set-aside provisions. There is no information provided regarding subcontracting plans, so the impact on the small business ecosystem from this particular contract is likely minimal.

Oversight & Accountability

Oversight for this contract would fall under the Department of Justice's Bureau of Prisons. As a purchase order, it likely follows standard internal procurement and financial controls. Transparency is limited due to the sole-source nature and lack of detailed justification in the provided data. Inspector General oversight would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

Federal Bureau of Prisons Healthcare Contracts
Inmate Medical Services
Department of Justice Medical Procurement
General Medical and Surgical Hospital Services

Risk Flags

Sole-source award lacks competition
Limited transparency on award justification
Short contract duration may indicate interim solution

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $69,911.32 to NAPHCARE LLC. FY25 B1 NAPHCARE ONSITE QTR 4

Who is the contractor on this award?

The obligated recipient is NAPHCARE LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $69,911.32.

What is the period of performance?

Start: 2025-07-01. End: 2025-09-30.

What is the track record of NAPHCARE LLC in providing services to the Federal Bureau of Prisons?

NAPHCARE LLC is a known provider of correctional healthcare services. While this specific award is a small purchase order, the company has a history of larger contracts with various correctional facilities, including federal and state prisons. Analyzing their broader contract portfolio with the Bureau of Prisons, including past performance reviews, contract modifications, and any disputes or litigation, would provide a more comprehensive understanding of their reliability and performance in this specific environment. Without access to that detailed history, this single award offers limited insight into their overall track record with the agency.

How does the cost of this contract compare to similar inmate medical services in Illinois?

Benchmarking the cost of this $69.9K purchase order against similar inmate medical services in Illinois is challenging with the provided data. The contract is for a short duration (91 days) and covers general medical and surgical hospital services. To perform a true comparison, one would need data on other contracts awarded by the Illinois Department of Corrections or county jails for comparable services, including the scope of services, patient volume, contract length, and pricing structure (e.g., per diem, capitation, fee-for-service). Given the sole-source nature of this award, a direct price-to-price comparison is difficult, and it's unclear if this represents a competitive market rate.

What are the primary risks associated with awarding this contract on a sole-source basis?

The primary risks associated with awarding this contract on a sole-source basis include potential overpayment due to the lack of competitive pressure to achieve the lowest possible price. There's also a risk of reduced innovation and service quality, as the contractor may face less incentive to improve offerings when competition is absent. Furthermore, it limits opportunities for other qualified vendors to enter the market or demonstrate their capabilities, potentially hindering long-term cost-effectiveness and vendor diversity for the Bureau of Prisons. Transparency is also reduced, making it harder to justify the expenditure to taxpayers.

How effective is the Bureau of Prisons in managing healthcare contracts to ensure quality and value?

The effectiveness of the Bureau of Prisons (BOP) in managing healthcare contracts is a complex issue with a mixed record. Historically, the BOP has faced scrutiny regarding the quality and timeliness of healthcare provided to inmates, with reports from the Office of the Inspector General (OIG) often highlighting deficiencies. While the BOP utilizes various contract types and oversight mechanisms, challenges remain in ensuring consistent quality, managing costs effectively, and meeting the complex health needs of a large incarcerated population. The success of individual contracts, like this purchase order, depends heavily on specific contract terms, performance monitoring, and the contractor's adherence to standards.

What has been the historical spending trend for NAPHCARE LLC with the Federal Bureau of Prisons?

To determine the historical spending trend of NAPHCARE LLC with the Federal Bureau of Prisons (BOP), a detailed analysis of historical contract awards would be necessary. This would involve querying federal procurement databases for all contracts awarded to NAPHCARE LLC by the BOP across all fiscal years. The analysis should look at the total dollar value of contracts awarded annually, the types of services procured, and the duration and nature of these contracts (e.g., competitive vs. sole-source). This specific $69.9K purchase order is a very small transaction, and its historical significance depends on whether NAPHCARE LLC has been a major or minor contractor for the BOP in the past.

Are there specific performance metrics or KPIs tied to this purchase order?

The provided data for this purchase order does not specify any performance metrics or Key Performance Indicators (KPIs). Typically, for service contracts, especially those involving healthcare, performance standards related to patient care quality, response times, adherence to medical protocols, and patient satisfaction are established. However, for a small, short-term purchase order awarded on a sole-source basis, the level of detail in performance management might be less rigorous than for a large, long-term, competitively bid contract. Confirmation would require reviewing the full purchase order documentation.

Industry Classification

NAICS: Health Care and Social Assistance › General Medical and Surgical Hospitals › General Medical and Surgical Hospitals

Product/Service Code: MEDICAL SERVICES › GENERAL HEALTH CARE SERVICES

Competition & Pricing

Extent Competed: NOT COMPETED

Solicitation Procedures: ONLY ONE SOURCE

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2090 COLUMBIANA RD, VESTAVIA HILLS, AL, 35216

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Not Designated a Small Business, Special Designations, Subchapter S Corporation, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $69,911

Exercised Options: $69,911

Current Obligation: $69,911

Actual Outlays: $63,624

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline