DOJ's Bureau of Prisons awards $7.5K for dairy, awarded via competed SAP

Contract Overview

Contract Amount: $7,501 ($7.5K)

Contractor: Rocky Step Farm LLC

Awarding Agency: Department of Justice

Start Date: 2026-01-01

End Date: 2026-03-31

Contract Duration: 89 days

Daily Burn Rate: $84/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: A1 FOOD SERVICE FY26 QTR2 WEEKLY DAIRY

Place of Performance

Location: ALDERSON, GREENBRIER County, WEST VIRGINIA, 24910

State: West Virginia Government Spending

Plain-Language Summary

Department of Justice obligated $7,500.95 to ROCKY STEP FARM LLC for work described as: A1 FOOD SERVICE FY26 QTR2 WEEKLY DAIRY Key points: 1. Spending on perishable prepared food manufacturing is essential for correctional facilities. 2. Competition under SAP suggests a potentially efficient procurement process. 3. The contract value is relatively small, indicating a localized or specific need. 4. Risk is moderate due to the perishable nature of the goods.

Value Assessment

Rating: fair

The contract value of $7,500.95 for a 3-month period appears reasonable for a small, localized food service requirement. Benchmarking against similar perishable food contracts is difficult without more specific data on quantity and type of dairy products.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under SAP (Simplified Acquisition Procedures), which typically involves a limited number of quotes. While this can be efficient for smaller purchases, it may not always yield the lowest possible price compared to full and open competition.

Taxpayer Impact: The taxpayer impact is minimal given the small contract value, but efficient procurement practices are always beneficial.

Public Impact

Ensures a consistent supply of dairy products for inmates. Supports a local business, Rocky Step Farm LLC, in West Virginia. Contributes to the operational needs of the Federal Prison System.

Waste & Efficiency Indicators

Waste Risk Score: 84 / 10

Warning Flags

Potential for higher prices due to limited competition under SAP.
Dependence on a single supplier for a critical perishable item.

Positive Signals

Procurement completed efficiently under SAP.
Supports a small business (though not explicitly stated as such in data).

Sector Analysis

This contract falls under the 'Perishable Prepared Food Manufacturing' category, which is crucial for institutions like federal prisons. Spending benchmarks for this specific niche are hard to establish without broader market data, but operational continuity is key.

Small Business Impact

While the data indicates the awardee is 'ROCKY STEP FARM LLC', it does not specify if they are a small business. If they are, this contract would support small business participation in federal contracting.

Oversight & Accountability

The award was made via a Purchase Order, a standard method for smaller procurements. Oversight would focus on delivery, quality, and adherence to the firm fixed price terms.

Related Government Programs

Perishable Prepared Food Manufacturing
Department of Justice Contracting
Federal Prison System / Bureau of Prisons Programs

Risk Flags

Limited competition (SAP)
Perishable goods risk
Potential lack of small business status verification
Price volatility of dairy products

Frequently Asked Questions

What is this federal contract paying for?

Department of Justice awarded $7,500.95 to ROCKY STEP FARM LLC. A1 FOOD SERVICE FY26 QTR2 WEEKLY DAIRY

Who is the contractor on this award?

The obligated recipient is ROCKY STEP FARM LLC.

Which agency awarded this contract?

Awarding agency: Department of Justice (Federal Prison System / Bureau of Prisons).

What is the total obligated amount?

The obligated amount is $7,500.95.

What is the period of performance?

Start: 2026-01-01. End: 2026-03-31.

What is the typical cost range for weekly dairy supplies for a federal correctional facility of this size?

Determining a precise cost range is challenging without knowing the inmate population and specific dairy product requirements. However, $7,500 for a 3-month period suggests a relatively small facility or a very specific, limited need. Larger facilities could incur significantly higher costs for such supplies.

What are the risks associated with relying on a single supplier for perishable goods like dairy?

The primary risks include supply chain disruptions (e.g., weather, farm issues), potential price increases if competition is limited, and quality control challenges. Ensuring backup supplier options or robust quality checks is crucial to mitigate these risks and maintain operational continuity.

How effective is the SAP procurement method for ensuring value in acquiring perishable goods?

SAP can be effective for smaller, routine purchases by streamlining the process and reducing administrative burden. However, for perishable goods where price fluctuations and supply chain reliability are critical, it may not always achieve the best possible value compared to broader competition, potentially leading to higher unit costs.

Industry Classification

NAICS: Manufacturing › Other Food Manufacturing › Perishable Prepared Food Manufacturing

Product/Service Code: SUBSISTENCE

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 351 MANDY DR, SCOTT DEPOT, WV, 25560

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $7,501

Exercised Options: $7,501

Current Obligation: $7,501

Actual Outlays: $4,671

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline