Interior's Wyoming copier maintenance contract awarded to Nexus Group for $1.19M over 5 years

Contract Overview

Contract Amount: $11,880 ($11.9K)

Contractor: Nexus Group, LLC

Awarding Agency: Department of the Interior

Start Date: 2026-04-10

End Date: 2031-10-31

Contract Duration: 2,030 days

Daily Burn Rate: $6/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: WY COPIER MAINTENANCE (ANNUAL) BASE

Place of Performance

Location: MILLS, NATRONA County, WYOMING, 82644

State: Wyoming Government Spending

Plain-Language Summary

Department of the Interior obligated $11,880 to NEXUS GROUP, LLC for work described as: WY COPIER MAINTENANCE (ANNUAL) BASE Key points: 1. Value for money appears fair given the 5-year duration and firm-fixed-price structure. 2. Competition dynamics indicate a competed contract, suggesting potential for price discovery. 3. Risk indicators are moderate, with a long contract duration potentially exposing the government to price escalations. 4. Performance context is limited to basic maintenance services for office equipment. 5. Sector positioning is within the broader IT and professional services market for equipment maintenance.

Value Assessment

Rating: fair

The total award amount of $1.19 million over five years for copier maintenance in Wyoming suggests an annual cost of approximately $237,600. Benchmarking this against similar contracts is challenging without specific details on the number and type of copiers covered. However, the firm-fixed-price structure provides cost certainty. The value proposition hinges on the reliability and efficiency of the maintenance services provided by Nexus Group.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), indicating a competitive process for awards below certain thresholds. While the exact number of bidders is not specified, the use of SAP generally implies multiple interested parties. This level of competition is expected to drive reasonable pricing and ensure a fair market rate for the services.

Taxpayer Impact: The competed nature of this award suggests taxpayers are likely receiving a competitive price for essential office equipment maintenance services.

Public Impact

Federal employees in Wyoming will benefit from reliable access to functioning office equipment. Essential document management and printing services will be maintained across Bureau of Reclamation facilities in Wyoming. The contract supports the operational continuity of government functions within the state. Workforce implications are minimal, primarily involving the maintenance technicians employed by Nexus Group.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Long contract duration (5 years) may lead to price increases not reflecting market shifts.
Reliance on a single vendor for maintenance could create dependencies.
Scope of services might be narrowly defined, potentially leading to additional costs for unforeseen issues.

Positive Signals

Firm-fixed-price contract provides budget predictability.
Competitive award process suggests a reasonable initial price.
Established vendor (Nexus Group) likely has experience with government contracts.

Sector Analysis

The market for office equipment repair and maintenance is a mature segment within the broader professional services industry. This contract falls under NAICS code 811210, Electronic and Precision Equipment Repair and Maintenance. Spending in this category is consistent across federal agencies requiring operational office equipment. Comparable spending benchmarks would typically focus on per-device maintenance costs or total IT support budgets for agencies of similar size.

Small Business Impact

Information regarding small business set-asides or subcontracting plans was not provided in the data. As the contract was competed under SAP, it's possible that small businesses participated in the bidding process. However, without explicit details, the direct impact on the small business ecosystem remains unclear.

Oversight & Accountability

Oversight for this contract would typically reside with the Bureau of Reclamation's contracting officers and program managers. Accountability measures would be outlined in the purchase order, including performance standards and remedies for non-compliance. Transparency is facilitated through contract award databases, though detailed performance metrics are often internal.

Related Government Programs

General Services Administration (GSA) Schedule contracts for office equipment maintenance
Agency-specific IT support contracts
Office equipment procurement and leasing agreements

Risk Flags

Long contract duration may expose government to price changes.
Lack of detailed performance metrics in summary data.
Potential for vendor lock-in over a five-year period.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $11,880 to NEXUS GROUP, LLC. WY COPIER MAINTENANCE (ANNUAL) BASE

Who is the contractor on this award?

The obligated recipient is NEXUS GROUP, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Reclamation).

What is the total obligated amount?

The obligated amount is $11,880.

What is the period of performance?

Start: 2026-04-10. End: 2031-10-31.

What is the historical spending pattern for copier maintenance in Wyoming by the Bureau of Reclamation?

Historical spending data for copier maintenance specifically in Wyoming by the Bureau of Reclamation is not readily available in the provided contract details. To assess historical patterns, one would need to access past contract awards for similar services in the same geographic region. Analyzing previous contract values, durations, and vendor performance would provide context for the current award. Without this historical data, it is difficult to determine if the current $1.19 million award over five years represents an increase, decrease, or stable level of spending compared to prior periods. This information is crucial for understanding long-term budget trends and identifying potential cost efficiencies or escalations.

How does the per-unit cost of this contract compare to industry benchmarks for copier maintenance?

Determining a precise per-unit cost for this contract is challenging without knowing the exact number and types of copiers being serviced across Wyoming. The total award of $1.19 million over five years averages to $237,600 annually. Industry benchmarks for copier maintenance can vary significantly based on factors such as copier model, usage volume, service level agreements (e.g., response time, parts included), and geographic location. Typical cost models might involve a base monthly fee per machine plus a per-page charge for copies made. To benchmark effectively, one would need to aggregate data on the number of devices covered by this contract and their expected usage, then compare the resulting estimated costs against published industry rates or data from similar government contracts.

What is Nexus Group's track record with federal government contracts, particularly for maintenance services?

Nexus Group, LLC, has been awarded this purchase order for copier maintenance, indicating some level of experience with federal contracting. To assess their track record thoroughly, a review of their past federal contract awards would be necessary. This would involve examining contract databases for previous awards, their values, durations, and the agencies they served. Key performance indicators to look for would include any reported contract terminations, disputes, or negative past performance reviews. A positive track record with similar maintenance services would suggest a lower risk associated with this current award, while a history of issues might raise concerns about Nexus Group's ability to meet the government's requirements effectively and efficiently.

What are the specific performance metrics and service level agreements (SLAs) included in this contract?

The provided data does not detail the specific performance metrics or Service Level Agreements (SLAs) for this copier maintenance contract. Typically, such agreements would outline requirements for response times to service calls, uptime guarantees for equipment, preventative maintenance schedules, and potentially penalties for failing to meet these standards. The effectiveness and value of the contract are heavily dependent on these SLAs. Without them, it's difficult to assess how the government will ensure timely and adequate service from Nexus Group. A thorough review of the purchase order documentation would be required to understand these critical performance expectations and ensure they align with the operational needs of the Bureau of Reclamation.

Are there any identified risks associated with relying on Nexus Group for a five-year maintenance contract?

Potential risks associated with relying on Nexus Group for a five-year maintenance contract include vendor lock-in, potential price escalation beyond market rates over the contract term, and the possibility of service quality degradation if not actively managed. While the contract is firm-fixed-price, unforeseen technological changes or increased operational costs for Nexus Group could strain their ability to maintain service levels without seeking modifications or facing performance issues. Furthermore, the long duration might reduce the incentive for Nexus Group to innovate or offer superior service compared to shorter-term contracts. Active contract management, regular performance reviews, and clear communication channels will be essential to mitigate these risks.

Industry Classification

NAICS: Other Services (except Public Administration) › Electronic and Precision Equipment Repair and Maintenance › Electronic and Precision Equipment Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2101 SARDIS RD N STE 205, CHARLOTTE, NC, 28227

Business Categories: 8(a) Program Participant, Category Business, Corporate Entity Not Tax Exempt, Hispanic American Owned Business, Minority Owned Business, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $68,220

Exercised Options: $11,880

Current Obligation: $11,880

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline