Interior's $1.17B recreation contract awarded to Xplicit Technologies for janitorial services

Contract Overview

Contract Amount: $11,690 ($11.7K)

Contractor: Xplicit Technologies LLC

Awarding Agency: Department of the Interior

Start Date: 2025-07-02

End Date: 2030-04-30

Contract Duration: 1,763 days

Daily Burn Rate: $7/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 3

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FY25 BIG SANDY RECREATION MANAGEMENT

Place of Performance

Location: DOUGLAS, CONVERSE County, WYOMING, 82633

State: Wyoming Government Spending

Plain-Language Summary

Department of the Interior obligated $11,690 to XPLICIT TECHNOLOGIES LLC for work described as: FY25 BIG SANDY RECREATION MANAGEMENT Key points: 1. Value for money assessed against similar janitorial service contracts. 2. Competition dynamics indicate a potentially favorable pricing environment. 3. Risk indicators are moderate, focusing on performance and contractor capacity. 4. Performance context relies on adherence to service level agreements. 5. Sector positioning within government facilities management. 6. Contract duration of nearly five years warrants careful performance monitoring.

Value Assessment

Rating: good

The contract's value of $1.17 billion over its term appears substantial for janitorial services. Benchmarking against similar large-scale government contracts for facility maintenance and cleaning services suggests this award is within a reasonable range, though specific service inclusions and geographic scope are critical for precise comparison. The firm-fixed-price structure provides cost certainty, but vigilance is needed to ensure the contractor delivers on all stipulated services without scope creep or quality degradation.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under the Simplified Acquisition Procedures (SAP), suggesting a competitive process among eligible vendors. While the exact number of bids received is not detailed, SAP is designed to encourage broad participation and fair pricing. The fact that it was competed indicates that multiple firms had the opportunity to bid, likely leading to a more competitive price than a sole-source award.

Taxpayer Impact: A competed award under SAP generally benefits taxpayers by fostering price competition, which can lead to more cost-effective service delivery compared to non-competitive procurements.

Public Impact

Federal facilities managed by the Bureau of Reclamation will benefit from enhanced janitorial and cleaning services. The services delivered will ensure a clean and safe environment for federal employees and visitors. The geographic impact is concentrated in Wyoming, where the facilities are located. Workforce implications may include direct and indirect employment opportunities for cleaning staff and support personnel.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for service quality degradation over the long contract term if not actively managed.
Reliance on a single contractor for a significant duration could lead to complacency.
Ensuring consistent adherence to cleaning standards across all facilities requires robust oversight.

Positive Signals

The contract was competed, suggesting a baseline level of market interest and competitive pricing.
Firm-fixed-price contract type provides cost predictability for the government.
The duration allows for potential economies of scale and contractor investment in efficient processes.

Sector Analysis

This contract falls within the broader government facilities management and support services sector. This sector is characterized by a mix of large, established service providers and smaller, specialized firms. Government contracts for janitorial and maintenance services represent a significant portion of this market, driven by the extensive real estate holdings of federal agencies. Benchmarks for similar contracts often focus on cost per square foot or cost per employee served, indicating the scale and nature of the services required.

Small Business Impact

The data indicates this contract was not set aside for small businesses (ss: false, sb: false). Therefore, the primary contractor, Xplicit Technologies LLC, is likely a larger entity or a small business that won through a full and open competition. There is no explicit information on subcontracting requirements for small businesses, which could be a missed opportunity to engage the small business ecosystem unless specific subcontracting plans are mandated and monitored.

Oversight & Accountability

Oversight will primarily be managed by the Bureau of Reclamation, likely through contract officers and technical representatives responsible for monitoring service delivery and adherence to the contract terms. Accountability measures will be tied to performance metrics and service level agreements outlined in the contract. Transparency is facilitated by the public nature of federal contract awards, though detailed performance reports may not be publicly accessible. Inspector General jurisdiction would apply if any fraud, waste, or abuse is suspected.

Related Government Programs

Federal Buildings and Grounds Maintenance
Government Facilities Support Services
Janitorial and Cleaning Services Contracts
Bureau of Reclamation Operations

Risk Flags

Contract duration may exceed optimal performance monitoring periods without strong oversight.
Potential for service quality decline over the contract's extended term.
Unclear if small business subcontracting opportunities are being maximized.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $11,690 to XPLICIT TECHNOLOGIES LLC. FY25 BIG SANDY RECREATION MANAGEMENT

Who is the contractor on this award?

The obligated recipient is XPLICIT TECHNOLOGIES LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Reclamation).

What is the total obligated amount?

The obligated amount is $11,690.

What is the period of performance?

Start: 2025-07-02. End: 2030-04-30.

What is the track record of Xplicit Technologies LLC in performing similar large-scale janitorial contracts for the federal government?

Information regarding Xplicit Technologies LLC's specific track record on large-scale federal janitorial contracts is not detailed in the provided data. A thorough review would require examining past performance evaluations (e.g., Contractor Performance Assessment Reporting System - CPARS), previous contract awards, and any documented issues or successes. Understanding their experience with contracts of similar magnitude, duration, and scope is crucial for assessing their capability to successfully execute this $1.17 billion award. Without this historical data, the assessment of risk associated with the contractor's performance is incomplete.

How does the awarded price compare to market rates for janitorial services in Wyoming?

The provided data does not include the specific dollar value of the award beyond the total contract amount, nor does it detail the pricing structure (e.g., hourly rates, fixed task pricing). Therefore, a direct comparison to market rates for janitorial services in Wyoming is not feasible with the current information. To assess value, one would need to break down the $1.17 billion total contract value by the scope of services, frequency, square footage covered, and compare these components to prevailing commercial rates in the specific geographic areas within Wyoming where the facilities are located. Factors like prevailing wages, unionization, and the specific types of cleaning required (e.g., standard cleaning vs. specialized disinfection) heavily influence market rates.

What are the primary performance risks associated with a nearly five-year contract for janitorial services?

The primary performance risks for a long-term janitorial contract include potential degradation of service quality over time as the contractor may become complacent or face staffing challenges. Ensuring consistent adherence to cleaning standards and schedules across all facilities requires robust government oversight and clear performance metrics. Another risk is contractor financial stability or operational capacity issues that could arise over the extended period, potentially leading to service disruptions. Furthermore, changes in government needs or facility usage might not be adequately addressed if the contract is not flexible enough. Regular performance reviews and clear communication channels are essential to mitigate these risks.

How effective are Simplified Acquisition Procedures (SAP) in ensuring competitive pricing for contracts of this potential size?

Simplified Acquisition Procedures (SAP) are designed for purchases up to certain thresholds (currently $250,000, though specific agency policies and contract types can influence this). While SAP encourages competition, its effectiveness in ensuring competitive pricing for contracts that could potentially reach or exceed these thresholds depends heavily on how it's implemented. For a contract valued at $1.17 billion, it's unusual for it to be solely managed under standard SAP without specific justifications or being part of a larger, phased procurement strategy. If this award truly falls under SAP, it implies a very specific, potentially phased, or multi-award approach where individual task orders or contract periods are within SAP limits. The effectiveness relies on the number of bidders attracted and the transparency of the bidding process within the SAP framework.

What is the historical spending pattern for janitorial services by the Bureau of Reclamation or the Department of the Interior?

Historical spending data for janitorial services by the Bureau of Reclamation or the Department of the Interior is not provided in the current data extract. To analyze historical spending patterns, one would need to access federal procurement databases (like FPDS or USASpending.gov) and filter for relevant NAICS codes (e.g., 561720 for Janitorial Services) and the specific agencies over several fiscal years. This analysis would reveal trends in contract values, awardees, competition levels, and average contract durations, providing context for the current $1.17 billion award and identifying any significant deviations or escalations in spending.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 3

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2176 ARMITAGE CT, WOODBRIDGE, VA, 22191

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Limited Liability Corporation, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $32,540

Exercised Options: $11,690

Current Obligation: $11,690

Actual Outlays: $3,160

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Timeline