Department of the Interior awards $43.4K for HVAC repair, highlighting regional service needs

Contract Overview

Contract Amount: $43,438 ($43.4K)

Contractor: Clarke & Rush Mechanical, Inc.

Awarding Agency: Department of the Interior

Start Date: 2024-05-24

End Date: 2025-06-29

Contract Duration: 401 days

Daily Burn Rate: $108/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 1

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: FOLSOM HVAC REPAIR SERVICE BPA CALL

Place of Performance

Location: FOLSOM, SACRAMENTO County, CALIFORNIA, 95630

State: California Government Spending

Plain-Language Summary

Department of the Interior obligated $43,437.53 to CLARKE & RUSH MECHANICAL, INC. for work described as: FOLSOM HVAC REPAIR SERVICE BPA CALL Key points: 1. The contract value represents a modest investment in maintaining critical infrastructure. 2. Competition dynamics for this service are likely influenced by local market availability. 3. Performance risk appears low given the nature of routine maintenance services. 4. The contract duration suggests a need for ongoing support for HVAC systems. 5. This award falls within the broader category of facilities maintenance and repair. 6. The fixed-price contract type provides cost certainty for the agency.

Value Assessment

Rating: good

The award amount of $43,437.53 for HVAC repair services is relatively small, making direct comparison to larger contracts difficult. However, the fixed-price nature of the contract suggests a degree of cost control. Benchmarking against similar regional service contracts would be necessary for a more precise value assessment, but the price appears reasonable for a one-year service agreement.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), indicating a competitive process for awards below a certain threshold. While the specific number of bidders is not detailed, SAP generally encourages broad participation. The competitive nature of this procurement likely contributed to fair market pricing for the HVAC repair services.

Taxpayer Impact: The use of competitive procedures, even under SAP, ensures that taxpayer dollars are used efficiently by fostering price discovery and preventing inflated costs.

Public Impact

Federal facilities in Folsom, California, will benefit from reliable heating, ventilation, and air conditioning. The services ensure the operational readiness and comfort of government buildings. Geographic impact is localized to the Folsom, CA area. The contract supports local skilled trades workforce in the HVAC sector.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for scope creep if unforeseen major repairs are required beyond the initial agreement.
Dependence on contractor availability for timely emergency repairs.
Ensuring consistent quality of service across multiple repair calls.

Positive Signals

Fixed-price contract provides budget predictability.
Contractor is likely experienced in commercial HVAC services.
Awarded under a competitive process, suggesting fair market value.

Sector Analysis

The facilities maintenance and repair sector is crucial for government operations, encompassing a wide range of services from janitorial to complex system upkeep. HVAC services represent a significant sub-segment, essential for maintaining habitable and functional workspaces. Spending in this area is often decentralized, with agencies procuring services locally based on facility needs. This contract fits within the broader landscape of essential operational support services.

Small Business Impact

There is no indication that this contract was specifically set aside for small businesses, nor is there information on subcontracting plans. However, given the contract's size and the nature of HVAC services, it is plausible that small businesses could have participated in the competition or been awarded the contract.

Oversight & Accountability

The contract is subject to standard federal procurement oversight. The Bureau of Reclamation, as the awarding agency, is responsible for monitoring performance and ensuring compliance. Transparency is maintained through federal contract databases. Inspector General oversight would apply if any fraud, waste, or abuse were suspected.

Related Government Programs

General Services Administration (GSA) Federal Supply Schedule (FSS) for HVAC services
Department of Defense (DoD) facilities maintenance contracts
Public Buildings Service (PBS) repair and alteration contracts

Risk Flags

Potential for service disruptions if contractor fails to meet response times.
Risk of increased costs if unforeseen major repairs are needed beyond contract scope.

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $43,437.53 to CLARKE & RUSH MECHANICAL, INC.. FOLSOM HVAC REPAIR SERVICE BPA CALL

Who is the contractor on this award?

The obligated recipient is CLARKE & RUSH MECHANICAL, INC..

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Reclamation).

What is the total obligated amount?

The obligated amount is $43,437.53.

What is the period of performance?

Start: 2024-05-24. End: 2025-06-29.

What is the contractor's track record with federal agencies for similar HVAC services?

Clarke & Rush Mechanical, Inc. has a history of performing services for federal agencies. While specific details on past HVAC repair contracts are not provided in this data snippet, their presence as a contractor suggests prior experience. A deeper dive into contract databases like FPDS or SAM.gov would reveal the extent and nature of their federal work, including performance ratings and any past issues. Understanding their performance on similar-sized or larger contracts would provide better insight into their reliability and capability for this specific BPA Call.

How does the pricing of this contract compare to similar HVAC repair services in the Folsom, CA region?

The provided data does not include specific line-item pricing or detailed service scopes, making a direct cost-per-service comparison challenging. However, the contract's total value of $43,437.53 for a period of approximately one year (ending June 2025) suggests a moderate level of spending. To benchmark effectively, one would need to analyze regional market rates for common HVAC services (e.g., emergency repair, routine maintenance, parts replacement) and compare them against the anticipated services under this contract. The 'COMPETED UNDER SAP' designation implies that pricing was vetted through a competitive process, likely aligning it with market norms.

What are the primary risks associated with this HVAC repair service contract?

The primary risks associated with this contract are relatively low, given its nature as a service agreement for HVAC repair. Potential risks include contractor performance issues, such as delays in response time or quality of work, which could impact facility operations. There's also a risk of scope creep if unforeseen major issues arise that exceed the initial agreement's scope, potentially leading to cost overruns if not managed properly. Ensuring adequate oversight and clear service level agreements can mitigate these risks. The short duration and fixed-price nature also limit financial risk for the government.

How effective is the Bureau of Reclamation in managing its HVAC maintenance contracts?

Assessing the overall effectiveness of the Bureau of Reclamation in managing its HVAC maintenance contracts requires a broader analysis of their procurement history and performance data across multiple contracts. This specific BPA Call, awarded competitively under SAP, suggests a standard approach to acquiring these services. Effectiveness would be measured by factors such as on-time completion, adherence to budget, quality of repairs, and minimal disruption to operations. Without performance metrics or historical data for this specific contract or similar ones managed by the Bureau, a definitive statement on their effectiveness cannot be made based solely on this award.

What has been the historical spending trend for HVAC repair services by the Department of the Interior?

Historical spending data for HVAC repair services by the Department of the Interior (DOI) is not detailed in the provided information. However, agencies like the DOI, which manage numerous facilities across diverse geographic locations, typically allocate significant budgets towards maintaining operational infrastructure, including HVAC systems. Spending trends would likely reflect the number and age of facilities, as well as regional climate needs. Analyzing historical data from sources like FPDS would reveal patterns in contract values, types of services procured, and primary service providers over time.

Are there any specific performance metrics or KPIs tied to this BPA Call?

The provided data for this BPA Call does not explicitly list specific performance metrics or Key Performance Indicators (KPIs). Typically, for service contracts, performance is evaluated based on factors such as response time to service requests, completion time for repairs, quality of workmanship, and adherence to safety standards. The contract type (FIRM FIXED PRICE) and duration suggest that the Bureau of Reclamation will monitor the contractor's ability to meet the agreed-upon service levels throughout the contract period. Formal performance evaluations are usually conducted at the end of the contract period or at key milestones.

Industry Classification

NAICS: Construction › Building Equipment Contractors › Plumbing, Heating, and Air-Conditioning Contractors

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 1

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 4411 AUBURN BLVD, SACRAMENTO, CA, 95841

Business Categories: Category Business, Corporate Entity Not Tax Exempt, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $43,438

Exercised Options: $43,438

Current Obligation: $43,438

Actual Outlays: $43,438

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Cost or Pricing Data: NO

Parent Contract

Parent Award PIID: 140R2021A0028

IDV Type: BPA

Timeline