Interior awards $18.9K for vehicle repair to Madras Body Paint and Glass LLC

Contract Overview

Contract Amount: $18,933 ($18.9K)

Contractor: Madras Body Paint and Glass LLC

Awarding Agency: Department of the Interior

Start Date: 2025-04-23

End Date: 2025-10-31

Contract Duration: 191 days

Daily Burn Rate: $99/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 2

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REPAIR I623039, BODY AND MECHANICAL DAMAGE

Place of Performance

Location: MADRAS, JEFFERSON County, OREGON, 97741

State: Oregon Government Spending

Plain-Language Summary

Department of the Interior obligated $18,932.8 to MADRAS BODY PAINT AND GLASS LLC for work described as: REPAIR I623039, BODY AND MECHANICAL DAMAGE Key points: 1. Contract awarded for automotive body, paint, and interior repair services. 2. The contract duration is 191 days, indicating a short-term need. 3. Awarded under Simplified Acquisition Procedures (SAP), suggesting a focus on smaller procurements. 4. The contract type is Firm Fixed Price, providing cost certainty. 5. The geographic location of the award is Oregon. 6. The contractor, Madras Body Paint and Glass LLC, is a new awardee in this dataset.

Value Assessment

Rating: good

The award amount of $18,932.80 for vehicle repair appears reasonable for the scope of services described (body and mechanical damage). Without specific details on the extent of the damage or the exact services rendered, a direct comparison to similar contracts is challenging. However, the use of SAP suggests that the pricing is likely within established thresholds for smaller procurements, aiming for value within that context.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP). While the exact number of bidders is not specified, SAP typically involves a limited number of solicitations and offers, often to pre-qualified vendors or through specific portals. This competition level is generally sufficient for smaller procurements but may not yield the same price discovery as a full and open competition.

Taxpayer Impact: For taxpayers, competition under SAP aims to balance efficiency for smaller purchases with reasonable pricing, avoiding the administrative overhead of larger-scale competitions while still seeking competitive offers.

Public Impact

The primary beneficiaries are likely the Bureau of Land Management (BLM) personnel who rely on the repaired vehicle for their duties. Services delivered include repair of body and mechanical damage to a government vehicle. The geographic impact is localized to Oregon, where the vehicle is likely operated and repaired. Workforce implications are minimal, primarily involving the skilled technicians at Madras Body Paint and Glass LLC.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Limited competition under SAP could potentially lead to higher prices than a full and open competition.
Lack of detailed service breakdown makes it difficult to assess the full value for money.
The short contract duration might indicate a reactive repair need rather than planned maintenance.

Positive Signals

Award to a specific business (Madras Body Paint and Glass LLC) supports local economic activity.
Firm Fixed Price contract provides budget certainty for the agency.
Use of SAP streamlines the procurement process for a relatively small dollar amount.

Sector Analysis

This contract falls within the automotive repair and maintenance sector, a critical support service for government fleets. The market for automotive repair is generally fragmented, with many small to medium-sized businesses. Government contracts in this space often utilize SAP for routine maintenance and repairs due to the localized nature of services and the need for quick turnaround times. Benchmarks for such services vary widely based on the specific repairs needed.

Small Business Impact

There is no indication that this contract was specifically set aside for small businesses, nor is there information on subcontracting requirements. The award to Madras Body Paint and Glass LLC, presumably a small business given the contract size and SAP usage, could be a positive signal for the small business ecosystem. However, without explicit set-aside status, it's difficult to quantify the direct impact on small business contracting goals.

Oversight & Accountability

Oversight for this purchase order would typically reside with the contracting officer and program managers within the Bureau of Land Management. Accountability is ensured through the terms of the Firm Fixed Price contract and the delivery of satisfactory repair services. Transparency is facilitated by the availability of contract data, though detailed service reports are not publicly accessible.

Related Government Programs

Government Vehicle Maintenance and Repair
Fleet Management Services
Automotive Services Contracts

Risk Flags

Limited competition
New contractor awardee

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $18,932.8 to MADRAS BODY PAINT AND GLASS LLC. REPAIR I623039, BODY AND MECHANICAL DAMAGE

Who is the contractor on this award?

The obligated recipient is MADRAS BODY PAINT AND GLASS LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Land Management).

What is the total obligated amount?

The obligated amount is $18,932.8.

What is the period of performance?

Start: 2025-04-23. End: 2025-10-31.

What is the track record of Madras Body Paint and Glass LLC with federal contracts?

Based on the provided data, Madras Body Paint and Glass LLC is a new awardee in this dataset, with this specific contract being the only recorded federal award. This suggests a limited or no prior extensive track record with federal government contracts. Further investigation into other government contract databases or state/local contract awards might be necessary to gain a more comprehensive understanding of their past performance and experience. For this particular contract, the agency will rely on initial vetting processes and the terms of the award to manage performance.

How does the awarded price compare to market rates for similar vehicle repairs?

The awarded price of $18,932.80 for 'REPAIR I623039, BODY AND MECHANICAL DAMAGE' is difficult to benchmark without specific details on the nature and extent of the damage, the vehicle make/model, and the exact services performed. Automotive repair costs can vary significantly based on these factors. As the contract was competed under Simplified Acquisition Procedures (SAP), it implies the agency sought competitive quotes within established thresholds for smaller procurements. While not a full and open competition, this process generally aims to secure fair market value for the services rendered. A more precise comparison would require a detailed breakdown of the repair work and parts used.

What are the primary risks associated with this contract?

The primary risks associated with this contract include potential performance issues if Madras Body Paint and Glass LLC lacks sufficient experience or capacity to complete the repairs to the required standard within the 191-day timeframe. There's also a risk of cost overruns if unforeseen mechanical issues arise that are not adequately covered by the initial scope, although the Firm Fixed Price (FFP) contract structure aims to mitigate this. Another risk is the limited competition under SAP, which might mean the government did not secure the absolute lowest price achievable through a broader bidding process. Finally, ensuring the quality and durability of the repairs is a key performance risk.

How effective is the Bureau of Land Management in managing vehicle repair contracts of this size?

The effectiveness of the Bureau of Land Management (BLM) in managing vehicle repair contracts of this size can be inferred from the use of Simplified Acquisition Procedures (SAP) and a Firm Fixed Price (FFP) contract type. SAP is designed for efficient procurement of goods and services below certain dollar thresholds, suggesting the BLM utilizes established procedures for smaller, routine needs. The FFP contract type provides cost certainty, indicating a focus on predictable budgeting. The success of this specific contract will depend on the contractor's performance and the BLM's oversight, including inspection of work and adherence to contract terms. Without historical data on similar contracts managed by the BLM, a definitive assessment of effectiveness is limited, but the chosen contract mechanisms are standard for this type of procurement.

What are the historical spending patterns for automotive repair by the Department of the Interior?

Historical spending patterns for automotive repair by the Department of the Interior (DOI) are not detailed in the provided data snippet. However, it is reasonable to assume that a department managing a large fleet of vehicles across various bureaus, such as the Bureau of Land Management (BLM), would have consistent and significant spending on vehicle maintenance and repair. This spending likely fluctuates based on fleet age, usage intensity, and geographic distribution of operations. Contracts for such services are often awarded through a mix of competitive and non-competitive procedures, with a significant portion likely falling under SAP for routine needs, similar to this award. Analyzing broader DOI spending data would reveal trends in contract types, average award values, and preferred vendors.

Industry Classification

NAICS: Other Services (except Public Administration) › Automotive Repair and Maintenance › Automotive Body, Paint, and Interior Repair and Maintenance

Product/Service Code: MAINT, REPAIR, REBUILD EQUIPMENT › MAINT, REPAIR, REBUILD OF EQUIPMENT

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Offers Received: 2

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 728 SW OUTPOST PL, MADRAS, OR, 97741

Business Categories: Category Business, Limited Liability Corporation, Partnership or Limited Liability Partnership, Self-Certified Small Disadvantaged Business, Small Business, Special Designations, U.S.-Owned Business

Financial Breakdown

Contract Ceiling: $18,933

Exercised Options: $18,933

Current Obligation: $18,933

Actual Outlays: $18,933

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline