Janitorial services contract for BLM Coeur d'Alene Field Office awarded to Kimberly Dean, LLC for $42,775.70

Contract Overview

Contract Amount: $42,776 ($42.8K)

Contractor: Kimberly Dean, LLC

Awarding Agency: Department of the Interior

Start Date: 2025-06-09

End Date: 2027-04-30

Contract Duration: 690 days

Daily Burn Rate: $62/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 12

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: TO PERFORM JANITORIAL/CUSTODIAL SERVICES FOR THE BUREAU OF LAND MANAGEMENT COEUR DALENE FIELD OFFICE AS DEFINED IN THE STATEMENT OF WORK (SOW), INCLUDED AS SEPARATE ATTACHMENT. PRICING SCHEDULE FOLLOWS WITHIN THIS DOCUMENT. POP 5/01/2025 - 4/30/2026

Place of Performance

Location: COEUR D ALENE, KOOTENAI County, IDAHO, 83815

State: Idaho Government Spending

Plain-Language Summary

Department of the Interior obligated $42,775.7 to KIMBERLY DEAN, LLC for work described as: TO PERFORM JANITORIAL/CUSTODIAL SERVICES FOR THE BUREAU OF LAND MANAGEMENT COEUR DALENE FIELD OFFICE AS DEFINED IN THE STATEMENT OF WORK (SOW), INCLUDED AS SEPARATE ATTACHMENT. PRICING SCHEDULE FOLLOWS WITHIN THIS DOCUMENT. POP 5/01/2025 - 4/30/2026 Key points: 1. The contract value appears reasonable for janitorial services in a single field office. 2. Competition dynamics indicate a potentially competitive bidding process under SAP. 3. Risk indicators are low given the nature of the service and contract type. 4. Performance context is a single field office, suggesting localized service delivery. 5. Sector positioning is within government administrative support services.

Value Assessment

Rating: good

The contract value of $42,775.70 for a 23-month period (May 1, 2025 - April 30, 2027) for janitorial services at a single Bureau of Land Management field office appears to be within a reasonable range. Benchmarking against similar contracts for janitorial services at federal facilities of comparable size and scope would provide a more precise assessment, but the price does not immediately suggest overpayment. The firm-fixed-price structure helps control costs for the government.

Cost Per Unit: N/A

Competition Analysis

Competition Level: full-and-open

This contract was competed under Simplified Acquisition Procedures (SAP), suggesting a competitive process for acquisitions below a certain threshold. With 12 bidders, the level of competition appears robust for this type of service. A higher number of bidders generally leads to better price discovery and potentially more favorable pricing for the government.

Taxpayer Impact: The strong competition among 12 bidders suggests that taxpayers are likely benefiting from competitive pricing, as multiple companies vied for the contract, driving down costs.

Public Impact

Federal employees at the Bureau of Land Management Coeur d'Alene Field Office will benefit from a clean and sanitary work environment. Essential janitorial and custodial services will be delivered to maintain the facility. The geographic impact is localized to Coeur d'Alene, Idaho. The contract supports local employment through the janitorial service provider.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Positive Signals

Awarded under a competitive process with multiple bidders.
Firm-fixed-price contract type helps manage cost certainty.
Clear statement of work defines service expectations.

Sector Analysis

The janitorial services sector for government facilities is a stable and essential part of the broader facilities management industry. Federal agencies, like the Bureau of Land Management, consistently require these services to maintain operational readiness and employee well-being. Spending in this category is generally driven by the number of facilities and their respective sizes and usage levels. While specific benchmarks for janitorial services at BLM field offices are not readily available, the contract value appears aligned with typical costs for such services in a single location.

Small Business Impact

The provided data does not indicate if this contract was specifically set aside for small businesses, nor does it detail subcontracting plans. However, the presence of 12 bidders suggests that small businesses may have participated in the competition. Further analysis would be needed to determine the extent of small business participation and any subcontracting opportunities created.

Oversight & Accountability

Oversight for this contract would primarily fall under the Bureau of Land Management's facility management and contracting officers. The firm-fixed-price nature of the contract simplifies oversight by focusing on adherence to the Statement of Work. Transparency is facilitated by the public nature of federal contract awards, and any specific Inspector General jurisdiction would depend on the agency's internal policies and the nature of any potential issues.

Related Government Programs

Federal Building Maintenance Contracts
Government Custodial Services
Bureau of Land Management Operations

Frequently Asked Questions

What is this federal contract paying for?

Department of the Interior awarded $42,775.7 to KIMBERLY DEAN, LLC. TO PERFORM JANITORIAL/CUSTODIAL SERVICES FOR THE BUREAU OF LAND MANAGEMENT COEUR DALENE FIELD OFFICE AS DEFINED IN THE STATEMENT OF WORK (SOW), INCLUDED AS SEPARATE ATTACHMENT. PRICING SCHEDULE FOLLOWS WITHIN THIS DOCUMENT. POP 5/01/2025 - 4/30/2026

Who is the contractor on this award?

The obligated recipient is KIMBERLY DEAN, LLC.

Which agency awarded this contract?

Awarding agency: Department of the Interior (Bureau of Land Management).

What is the total obligated amount?

The obligated amount is $42,775.7.

What is the period of performance?

Start: 2025-06-09. End: 2027-04-30.

What is the track record of Kimberly Dean, LLC in performing federal janitorial contracts?

Information regarding the specific track record of Kimberly Dean, LLC in performing federal janitorial contracts is not detailed in the provided data. A comprehensive assessment would require reviewing past performance evaluations, contract history, and any reported issues or commendations from previous federal engagements. Without this specific data, it is difficult to definitively assess their past performance. However, the award of this contract suggests they met the minimum requirements and were deemed capable by the contracting agency.

How does the per-square-foot cost of these janitorial services compare to industry benchmarks?

The provided data does not include the square footage of the Bureau of Land Management Coeur d'Alene Field Office, making a direct per-square-foot cost comparison impossible. To benchmark effectively, one would need the facility's size and detailed service requirements outlined in the Statement of Work. Industry benchmarks for janitorial services vary significantly based on location, type of facility (e.g., office, industrial), and the level of service required (e.g., daily cleaning, deep cleaning, specialized services). A rough estimate could be made if the square footage were known and compared to national averages for similar government office spaces.

What are the primary risks associated with this contract, and how are they mitigated?

The primary risks associated with this janitorial services contract are relatively low. Potential risks include service quality issues (failure to meet SOW standards), contractor performance issues (e.g., staffing shortages, unreliability), and minor cost overruns if scope creep occurs, though the firm-fixed-price structure mitigates this. Mitigation strategies include a clearly defined Statement of Work, the competitive bidding process which incentivizes good performance, and the government's ability to monitor service delivery and enforce contract terms. The relatively small contract value also limits the financial risk to the government.

How effective is the firm-fixed-price contract type in ensuring value for money for this service?

The firm-fixed-price (FFP) contract type is generally effective in ensuring value for money for services like janitorial work, where the scope of work is well-defined and predictable. It shifts the risk of cost overruns to the contractor, incentivizing them to manage their costs efficiently to maintain profitability. For the government, it provides cost certainty, as the price is fixed regardless of the contractor's actual costs. This structure is suitable for routine services like janitorial tasks, where performance standards can be clearly articulated and monitored, thus promoting good value.

What is the historical spending pattern for janitorial services at the Coeur d'Alene Field Office or similar BLM facilities?

Historical spending data for janitorial services specifically at the Bureau of Land Management's Coeur d'Alene Field Office is not provided in the current data set. To establish a historical spending pattern, one would need to examine previous contracts for these services at this specific location or at comparable BLM field offices. Analyzing past contract values, durations, and any adjustments or renewals would reveal trends in cost and service levels. This would allow for a more robust assessment of whether the current award represents an increase, decrease, or stable spending compared to previous periods.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 140L2625Q0016

Offers Received: 12

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 2704 E UPPER HAYDEN LAKE RD, HAYDEN, ID, 83835

Business Categories: Category Business, Small Business, Sole Proprietorship, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $42,776

Exercised Options: $42,776

Current Obligation: $42,776

Actual Outlays: $18,472

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline